5.d) Appointment of Responsible Authority for Data Practices Meeting Date: 09/18/2012
Agenda Item: ��� ��
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt resolution appointing Responsible Authority for data practices
as required by State Law.
Deadline/Timeline: An individual must be named to replace the current designee, Anne
Hurlburt, by early October.
Background: • Cities are required to appoint a single employee as the city's
"responsible authority" for the collection,use and dissemination of
government data.
• A responsible authority is appointed by resolution, which must
include the name of the specific individual who is appointed. It is
inadequate to simply designate a job title(such as the
administrator) as the responsible authority. A city needs to adopt a
new resolution when the city's responsible authority changes.
Recommendation: I recommend that the Council adopt the attached resolution naming
new Administrator Kristina Handt as the Responsible Authority.
Attachments/ Draft Resolution 09-18-12-01
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(responsible authority data practices)
Page 1 of 1
08/30/12
CITY OF SCANDIA
RESOLUTION NO. 09-18-12-01
APPOINTMENT OF RESPONSIBLE AUTHORITY
REQUIRED BY MINNESOTA STATUTES,SECTION 13.02, SUBDIVISION 16
WHEREAS,Minnesota Statutes, section 13.02, subdivision 16, as amended,requires
that the City of Scandia appoint one person as the Responsible Authority to administer the
requirements for collection, storage, use, and dissemination of data on individuals within the
City; and
WHEREAS,the Scandia City Council shares concern expressed by the Legislature on
the responsible use of all City data and wishes to satisfy this concern by appointing an
administratively qualified Responsible Authority as required under the statute, to replace retiring
designated Responsible Authority Anne Hurlburt;
NOW,THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA,WASHINGTON COUNTY,MINNESOTA, appoints
Kristina Handt as the Responsible Authority for the purposes of ineeting all requirements of
Minnesota Statutes, chapter 13 as amended, and with rules as lawfully promulgated by the
commissioner of Administration, and
FLJRTHER,BE IT RESOLVED, the Responsible Authority shall require the requesting
party to pay the actual cost of making, certifying, and compiling copies and of preparing
summary data, as allowed by Minnesota Statutes, chapter 13 and by Minnesota Rules, chapter
1205, as amended.
Adopted by the Scandia City Council this 18t1' day of September, 2012.
Randall Simonson, Mayor
ATTEST:
Kristina Handt, Administrator/Clerk