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5.e) 2013 Budget of Forest Lake Cable Commission Meeting Date: 9/18/2012 Agenda Item: � �� City Council Agenda Report City of Scandia 14727 209`" St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Review the 2013 Budget of the Forest Lake Cable Commission. Deadline/Timeline: 45 days after receipt (received 8/20/12) Background: • Scandia, along with the cities of Forest Lake and Columbus, entered into a Joint Powers Agreement(JPA)to create the Forest Lake Cable Television Commission. Mayor Randall Simonson and Administrator Anne Hurlburt represent Scandia on the Commission. • The JPA (Article IX, Section 2)provides that "each year the Commission shall prepare an annual budget which shall be approved by the Member Cities... The annual budget shall be submitted to the Member City Councils on or before August 1 of each year. No budget shall become effective unless approved by resolution of the City Councils of the Member Municipalities. The proposed budget must be approved by each Member City Council within forty-five (45) days after its submission to the Member Municipalities. A Municipality having an objection to the Commission's proposed budget shall submit any such objection in writing to the Commission within the forty-five (45) day period, and failure to do so shall be deemed a positive vote for the proposed budget. " • The Cable Commission's largest revenue source is franchise fees collected by the cities and passed through to the Commission. Scandia's draft 2013 Budget estimates $6,800 in revenue from the franchise fee and $6,800 in expenditures by payments to the Commission. Recommendation: Staff recommends that the City Council adopt the resolution, attached, approving the 2013 Budget of the Forest Lake Cable Commission. Attachments/ • 2013 Proposed Budget, Forest Lake Cable Commission Materials provided: . Draft Resolution 09-18-12-02 Contact(s): Prepared by: Anne Hurlburt, Administrator (Cable Commission 2013 Budget) Page 1 of 1 09/07/12 FOREST LAKE CABLE COMMISSION 2013 Approved Budget FY2012 FY2012 ACTUAL FY2013 BUDGET 6MoActuals /Budget APPROVED BUDGET DISBURSEMENTS: WAGES&SALARIES STAFF 100 $50,000.00 $22,082.73 44.2% $40,000.00 WAGES&SALARIES ACCESS COORD 101 $14,000.00 $7,328.16 52.3% $10,800.00 PERA:Employee+Employer 121 $12,000.00 $5,353.06 44.6% $10,000.00 FICA,Medicare,Withholding 122 $21,000.00 $9,156.50 43.6% $20,000.00 STATE W/H 125 $4,100.00 $1,639.73 40.0% $3,800.00 WORKERS COMP INSURANCE 150 $500.00 $428.00 85.6% $500.00 OFFICE SUPPLIES 200 $750.00 $1,084.19 144.6% $1,250.00 OPERATING SUPPLIES 210 $1,000.00 $867.93 86.8% $1,500.00 POSTAGE 215 $75.00 $45.10 60.1% $100.00 REPAIR&MAINT SUPPLIES 220 550.00 $64.26 128.5% $100.00 SMALL TOOLS/MINOR EQUIP 240 $200.00 $123.13 61.6% $200.00 PROFESSIONAL SERVI�ES 300 $600.00 $600.00 100.0� $600.00 MINNESOTA SALES TAX 301 $392.00 $371.00 94.6% $428.00 LEGAL 304 $16,000.00 $3,832.58 24.0% $0.00 TRAINING 310 $100.00 $125.00 125.0% $100.00 INDEP CONTRACTOR-PROD.SERVICES 320 $4,800.00 $2,860.00 59.6% $6,000.00 TELEPHONE 321 $1,100.00 $521.86 47.4% $1,150.00 INDEP CONTRACTOR-GOVT.MTGS. 324 $5,300.00 $2,020.00 38.1% $4,800.00 INDEPCONTRACTOR- EVENTS 325 $2,000.00 $930.00 46.5% $0.00 INDEP CONTRACTOR-EDIT/POST PROD. 326 $0.00 $0.00 $1,000.00 MILEAGE,PARKING 331 $350.00 $46.62 133% $150.00 PROMOTIONS&MKTG&WEB 350 $700.00 $257.55 36.8% $700.00 GENERAL LIABILITY 361 $2,500.00 $2,101.00 84.0% $2,300.00 ELECTRIC SERVICE 381 $3,100.00 $1,149.70 37.1% $2,700.00 REFUSE COLLECTION 384 $360.00 $158.70 44.1% $350.00 EQUIPMENT REPAIR 404 $200.00 $276.89 138.4% $300.00 BUILDING RENTAL 412 $25,200.00 $12,600.00 50.0% $25,200.00 DUES&SUBSCRIPTIONS 433 $1,100.00 $550.00 50.0% $550.00 OFFICE FURNITURE/EQUIP 570 5200.00 SO.00 0.0% 5200.00 REPLACEMENT EQUIPMENT 580 $0.00 $0.00 0.0% $0.00 NEW EQUIPMENT 590 $2,248.00 $0.00 0.0% $2,800.00 REFUNDS AND REIMBURSEMENTS 810 50.00 $185.00 0.0% $250.00 MISCELLANEOUS EXPENSE 305 $0.00 510.00 0.0% $0.00 TOTAL DISBURSEMENTS 5169,925.00 $76,768.69 45.2% $137,s2s.0o REVENUE: DVD SAlES 36200 $5,500.00 $3,481.00 633% $6,000.00 GOVERNMENT MTGS 36220 $1,500.00 $800.00 53.3% $1,600.00 SPONSORSHIP REVENUE 36235 $3,000.00 $2,150.00 71.7% $3,000.00 F.L.ADDITIONAL FRANCHISE FEES 36230 $6,000.00 $0.00 0.0% $6,000.00 REFUNDS/REIMBURSEMENT 36240 $0.00 $44.00 0.0% $0.00 FRANCHISE FEES 38050 $105,470.00 $51,678.29 49.0% $105,470.00 ACCE55 FEES 38053 $24,225.00 $11,662.70 48.1% $24,225.00 MISC.REVENUE FROM RESERVE 36250 $24,230.00 $0.00 0.0% $0.00 TOTAL REVENUE $169,925.00 569,815.99 41.1% $146,295.00 Note:The 2013 budget may be amended as we monitor our situation with franchise renewal/staffing. The FLCC will notify the cities of any future change. Thank you. CITY OF SCANDIA RESOLUTION NO. 09-18-12-02 APPROVING 2013 BUDGET OF FOREST LAKE CABLE COMMISSION WHEREAS, Scandia, along with the cities of Forest Lake and Columbus, have entered into a Joint Powers Agreement (JPA) to create the Forest Lake Cable Television Commission; and WHEREAS, the JPA (Article IX, Section 2) provides that no budget shall become effective unless approved by resolution of the City Councils of the Member Municipalities; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it hereby approves the 2013 Budget of the Forest Lake Cable Commission received on August 20, 2012. Adopted by the Scandia City Council this 18th day of September, 2012. Randall Simonson, Mayor ATTEST: Kristina Handt, Administrator/Clerk