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5.h) 2013 Purchase of Service Agreement with Lakes Area Youth Service Bureau Meeting Date: 9/18/2012 Agenda Item: �� �..� City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the purchase of service agreement with the Lakes Area Youth Service Bureau for 2013. Deadline/ Timeline: N/A Background: • In previous years,the City has signed agreements with the Youth Service Bureau (YSB) to provide health, social and recreational services to the residents of Scandia. • In return for these services, the City made a lump sum payment to the organization. • The YSB has requested that the city sign a new contract for the term of January 1, 2013 through December 31, 2013, with a lump sum payrnent of$5,500.00 (the same amount as the contracts for the previous 4 years.) An invoice would be submitted for payment after January 1. • The 2013 budget includes funding for this service in the Administration Department budget. • The City Attorney has reviewed the agreement. Recommendation: I recommend that the Council approve the ageement and authorize the Mayor to sign it. Attachments/ • Memo Dated September 4, 2012 from Jean Walz, LASB Materials provided: . Agreement Contact(s): Jeanne Walz, LAYSB Executive Director (651-464-3685) Prepared by: Anne Hurlburt, Administrator (ysb contract 2013) Page 1 of 1 09/13/12 Main Office: � 244 North Lake Street Forest Lake,MN 55025 Phone: 651-464-3685 • Fax: 651-464-3687 - — - -- - --,--- wwwysblakesarea.org ������������� E � 4 Ensunng the success of youth for over 30 Yearsl ? Lakes Area Youth Service Bureau � S�p _ 5 ���7 � DATE: September 4th 2012 � cfrY cF sc����� � TO: Mayor Randall Simonson, Administrator Anne Hurlburt FROM: Jeanne Walz, Executive Director, Lakes Area Youth Service Bureau(LAYSB) RE: CONTRACT RENEWAL -FY 2013 Enclosed please find the Purchase of Service Contract between the City of Scandia and Lakes Area Youth Service Bureau(LAYSB) for January 1- December 31, 2013. The contract amount will remain $5,500 for FY 2013. Attached to this letter you will find a statistical grid/market value statement of services provided to your citizens in 2011. Attachment A of the contract includes an overview of LAYSB services/programs available to your citizens. Once the city budget for 2013 has been adopted,please sign and return a copy of the contract to me. I will send a payment invoice to the city after January 1, 2013 or on a date specified by you. There are many reasons that this crime prevention and public safety program warrants support from the city of Scandia. LAYSB is the only comprehensive youth intervention program in our area, providing the most extensive array of evidence-based supports and services for at-risk youth. We provide the diversion alternative available to Scandia residents. Having this option available to at-risk youth actually saves taxpa ��ers money and contributes directly to the safety and wellbeing of Scandia residents and the overall health of the community. ► The cost of providing our services to area youth and their families for up to a year is $600 per client. This includes access to educational classes, enrichment opportunities,parenting support, and youth and family counseling. Going to court costs a minimum of$1,100 per youth— and that does not count on-going supervision by probation staff and other resources. � University of Minnesota studies show that there is a $4.89 return on every dollar invested in programs whose goal is to reduce recidivism of property crimes. � In 2011, LAYSB provided early intervention, counseling and parenting services to 18 clients, 12 adults and 26 other Scandia residents and provided $13,550 in services to those residents. Washington County wide, LAYSB worked with a total of 786 clients in 2011 and provided over$320,000 in services. � LAYSB must match two dollars for every one dollar we receive from state youth intervention funding(a competitive grant) to serve the County. Your contract for service is a significant part of this funding match. Your investment is greatly leveraged through our partnerships with the state, counties, cities, townships, businesses, individuals, service clubs, foundations, and through user fees. Lakes Area Youth Service Bureau Request for 2013 Contract Renewal Page 2 In addition to saving residents money, LAYSB programs and services contribute to a safer, healthier community. Our program is efficient, effective, and it works! 83% of youth who complete our services do not re-offend. Parents also get the support they need to help keep their child moving in the right direction. At-risk youth and their families participate together in services that expect the offender to take responsibility for his/her actions, to understand the effect of the offense on the victim, and to make amends for the offense. Our approach humanizes the criminal justice system by focusing on the victim and the harm done to the system instead of focusing on the offender and the laws that were broken. Your continued contract with LAYSB has a life-changing impact on youth offenders, victims, and family members. Thank you. Attachments Charities � Council' M���� Lakes Area Vouth Service Bureau hos received fhe Chorities Review Council's sea/of opproval for meeting all STAN D DS stondards of accountability. This important review process helps our donors to know that we are good stewards of their financial support. Please view our report at www.smart4ivers.orq. smartgivers.org Lakes Area Youth Service Bureau (LAYSB) THE IMPACT OF OUR WORK In 2011,the LAYSB worked with 1,812 youth,families and volunteers: 399 first-time and low-level youth offenders completed the Community Justice Program 166 at-risk youth and their families were provided counseling, intervention and support 80 youth participated in Our Place Addictions Recovery Services 23 at-risk youth were matched with an adult mentor for more than 6 months 467 children and youth participated in teen enrichment/prevention services. 535 individuals in our communities received parenting services 142 community adults participated as volunteers Community Justice/Diversion/Teen Intervene Services • 83%of youth referred to the program due to illegal activities(property offenses,assault, alcohol and drug offenses, status offenses) had no further involvement with the juvenile justice system one year after program completion. Of youth who did not participate in our program or refused our services,the number of youth having no further contact with the juvenile justice system dropped to 56%. • 88%of youth completing the Community Justice/Diversion program and 73%of counseling clients reported increased decision-making skills one year after program completion. • 96%of youth completing the Community Justice/Diversion program reported a greater understanding of how their behavior and choices affect themselves and others. • 75%of youth decreased or did not increase their chemical use 6 months after program completion; Of those clients, 75% reported quitting their use altogether. Youth and Family Counseling • 78%of clients completing counseling reported improvement in the problem they addressed in counseling(of those, 55%reported significant improvement). • 75%of clients completing counseling reported significant improvement in relationships with family and friends. "Our Place"Teen Recovery Program • 56%of recovering clients attended Our Place Recovery Group more than once during the year • 23%of recovering clients attended on an on-going basis • An average of 8 youth attended per meeting Teen Enrichment and Leadership Activities • 73%of participants participate on a regular basis • 74%improve or maintain a positive attitude toward school • 95%improve or maintain positive behavior/social skills within the program • 83%demonstrate a sense of mastery • 91%improve or maintain average or better grades in school • 59%reported that they would have been home alone, unsupervised, home with siblings or hanging out with friends had they not participated in the after-school activity. Making Connections Mentoring Program • 89%of youth maintained positive behavior and achieved 50%or more of their goals • 68%of youth improved or maintained a positive attitude toward school • 84%of youth improved or maintained average or better grades in school • 86% participated on a consistent, ongoing basis • 85%of matches lasted more than six months(30% lasted more than 12 months) Youth Community Service Participants— • 98%felt that the work they did was meaningful • 89%felt better about themselves after doing community service • 97%felt valued and respected while doing the service • 75%of participants said they would volunteer as a result of doing community service. �- �_.,f r r�, �f -� ,_ � ; _.:.,s :'y, � � __, ,: .t.t''c:- �;�, �. . . .... ��.. f . .c ,.r�\:. � r p � ♦�f� .. . .... {. � e ' "�,'jlK; j.,.{et ��� -� n" , � . �' .. . �� � � �.�ae �4i,�, .dr ._., ,. � - ��� . n�� 4 � �-y ..,��{y. . ..jt�. n3 rr,.� ��.*,�� ...�r. '�,� g; t�` . [. r � �` d, . ,,;*�_ v: �7 •.t-.. v.,:,� �,. �� R .wz.� f;if` �,'kt �� .� h' ��r � P 1.,-" . ,., �,'p 5���''tf �...r{'*c-.,_ .�i. h ., � ����,. , ..� , ... r�� . . F�Lryi 1 ih�� �_,. ,f�a r.r„�: - � -Y%Y.�,, 1-.�-,' :tir n:_1 � O � ��,. N. _ n' � r�.. i� '�� . _ f-e The following is a brief report on Lakes Area Youth Service Bureau's programs that directly affect the residents of your community. If you have any questions about this report, please call Jeanne Walz, Executive Director at 651-464-3685 City of SCANDIA Report Period:lanuary 1, 2011 to December 31, 2011 Total market value of all services through December 31: $13,550 (Please note that these numbers represent the market value of services provided,not what LAYSB charges for these services. Because of your collaboration with LAYSB,many of these services are offered at less cost or on a sliding fee scale based on income.) Services Provided: Market Value #Served Hours of Service Community Justice/Diversion Services $7,200 10 120 Restitution Services included Community Service Hours included Youth Counseling Services $1,250 1 10 Prevention Programs/Activities $2,100 7 42 Parenting Services/Adult Volunteers $3,000 12 60 Community Events/Activities included 26 41 Contract for Service Amount 2013: $5,500 �s� � Lakes Area Youth Service 8ureau 244 North Lake Street, Forest Lake, MN 55025 Phone: 651-464-3685 Fax: 651-464-3687 CITY OF SCANDIA AND LAKES AREA YOUTH SERVICE BUREAU, INC PURCHASE OF SERVICE AGREEMENT The City of Scandia, hereinafter referred to as the "City," and Lakes Area Youth Service Bureau, Inc., 244 N. Lake St., Forest Lake, Minnesota 55025, hereinafter referred to as the "Contractor," enter into this agreement for the period from January 1, 2013, to December 31, 2013. WHEREAS, the intent of City of Scandia is to build safer communities by repairing the harm from, reducing the risk of, and involving the community in the resolution of juvenile crime; WHEREAS, City of Scandia is committed to using community-based approaches to strengthen individuals, families, and community; WHEREAS, City of Scandia approves of the following outcomes for juvenile diversion and early intervention: Juvenile offenders will be held accountable for their actions by engaging in activities that repair the harm done to the victim and community and will participate in programs that promote an increased understanding of the impact of their offense on victims, communities, and themselves; Crime victims will be notified of diversion proceedings; will have opportunities to provide input; and, if willing, will have the opportunity to participate in the process; Community members will have active and direct involvement in programming; WHEREAS, the City of Scandia, pursuant to its goals of providing accountability and the most appropriate diversion and early intervention available to juvenile offenders, wishes to purchase services for youth involved in at-risk behavior from the Contractor to support these outcomes; NOW, THEREFORE, the parties agree as follows: 1. Contractor's Duties —The Contractor agrees to the provision of the following services: a. Recruit and support community work-service sites for youth residents of the City of Scandia who are ordered by the court and/or referred by law enforcement. b. Educational and prevention programs, including Chemical Awareness, Choice & Consequence, fire awareness, theft awareness, violence awareness, or another approved alternative. Eligible juveniles include those who are referred the City's law enforcement personnel. The reason for the referral must be behavior or actions that could result in a police report and a petition for delinquency. c. Evaluation and counseling. Counseling services include crisis intervention, youth, and family and group counseling. Referrals will be made for psychological/ psychiatric evaluation and long-term mental health treatment. d. The City law enforcement agrees to provide victims of crimes diverted by local law enforcement the opportunity for direct or indirect involvement into how the juvenile should be held accountable, including consideration of the impact of the crime on the victim and any specific needs for restitution. When necessary, due to the offense, restitution will be determined and collected by Contractor. e. As appropriate, facilitate restorative justice interventions, such as victim/offender mediation, family group conferencing, and/or community panels, so that juvenile offenders are held directly accountable to the victim and victimized community through some form of reparation. f. Provide support to parents of youth offenders, and provide opportunities for youth to access mentoring, enrichment, and leadership activities to keep youth from entering the juvenile justice system. 2. Attachments and References—The Contractor agrees to provide the enumerated services in Exhibit A, which is attached and incorporated herein by reference. 3. Cost and Deliverv of Purchased Services —The total amount to be paid to the Contractor for services purchased under this agreement shall be $5,500. For these services, the City of Scandia agrees to make a single annual payment to the Contractor of$5,500 no later than May 15, 2013. 4. Eliaibilitv for Services—A City of Scandia resident between the ages of five and eighteen (or older if still in high school), their family members, and the victims of juvenile crime who are assessed to be appropriate shall be eligible for the services provided under the terms of this agreement. 5. Evaluation ReportinQ, and Information Requirements—The Contractor agrees to reasonable evaluations of its programs, employees, and volunteers and make them available for review by the City of Scandia if so requested. The Contractor agrees to comply with all reporting requirements as assigned by law, rule, or contract by the State of Minnesota and Washington County. The Contractor further agrees to abide by all laws and rules regarding confidentiality and data practices. The Contractor agrees to provide necessary information allowed by law and deemed necessary by the City of Scandia on referred cases. 6. Indemnification —The Contractor agrees to indemnify, defend, and hold harmless the City, its officers, employees, and agents for all claims arising out of the Contractor's activities related to the services provided under this agreement up to the liability limits set forth in Minn. Stat. 466.04. The City of Scandia will indemnify Lakes Area Youth Service Bureau, Inc. from and against all liability up to the liability limits set forth in Minn. Stat. 466.04. No other provision of this agreement shall serve to limit in any way the obligations of the Contractor to indemnify and defend the City of Scandia under this clause. 7. Insurance Requirements —The Contractor agrees that in order to protect it self, as well as the City of Scandia, from claims arising out of the Contractor's activities under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing the following liabilities: professional liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000)for bodily injury per occurrence; comprehensive general liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodity injury per occurrence; One Million Dollars ($1,000,000) property damage; automobile insurance, including non- owned and hired autos, in the minimum of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; and One Million Dollars ($1,000,000) property damage. The Contractor further agrees to maintain Workers' Compensation insurance in the statutory amounts. Certificates of Insurance showing the coverage listed herein and the City as an additional insured shall be provided to the City of Scandia prior to the effective date of this contract. 8. Data Privacv—All data collected, created, received, maintained, or disseminated for any purpose by the activities of the Contractor because of this agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as amended, the Minnesota Rule implementing such Act now in force or as adopted, as well as federal regulations on data privacy. 9. Record Disclosures/Monitorinq — Pursuant to Minn. Stat. 16C.05, Subd. 5, the Contractor agrees that the City of Scandia, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Contractor and involve transactions relating to this agreement. The Contractor agrees to maintain these records for a period of three years from the date of termination of this agreement. 10. Nondiscrimination —During the performance of this agreement, the Contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. 11. Independent Contractor— Nothing contained in this agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the City of Scandia. No tenure or any rights or benefits, including Workers' Compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to City of Scandia employees shall accrue to the Contractor or employees of the Contractor performing services under this agreement. 12. Conditions of the Parties' Obliaation —This agreement may be canceled by either party at any time, with or without cause, upon 30 days' notice, in writing, delivered by mail, or in person. Any alterations, variations, modifications, or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this agreement. 13. Compliance With Law—The Contractor shall abide by all federal, state, or local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted insofar as they relate to the Contractor's performance of the provisions of this agreement. 14. Firearms— Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including, but not limited to, employees, agents, or subcontractors of the Contractor shall carry or possess a firearm on City premises. Violation of this provision shall be considered a substantial breach of the agreement. Violation of this provision is grounds for immediate suspension or termination of this contract, without notice, pursuant to Section 12. 15. Savinqs Clause— If any section of this agreement is found to be invalid or not enforceable, the remainder of the agreement will remain in force and binding. 16. Governinq Law—The laws of Minnesota shall govern the interpretation and prosecution of this agreement. 17. Notices— If any official correspondence concerning this agreement needs to be communicated to the other party, the following shall be deemed the effective addresses: As to the City of Scandia: City of Scandia 14727 209th Street North Scandia, MN 55073 As to Lakes Area Youth Service Bureau, Inc.: Lakes Area Youth Service Bureau, Inc. 244 N. Lake St. Forest Lake, MN 55025 IN WITNESS THEREOF, the City of Scandia and the Contractor have executed this agreement this day of , 20_. APPROVED AS TO FORM By: By: City Clerk/Administrator Mayor, City of Scandia By: Executive Director, Lakes Area Youth Service Bureau, Inc.