6.c) Staff Report-New Summer Program-Park Play Days'r�i
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Staff Report
Date of Meeting: November 7, 2016
To: Parks and Recreation Committee
From: Judi Negus, Office Assistant
Re: Park Play Days -New Summer Program
Background:
Last year we offered three summer programs in partnership with Camp Lakamaga (Camp Adventurers
full-day camp, Camp Explorers half-day camp and a Ready, Set, Goal! Sports camp.) In addition, we
offered tennis camps at the Community Center. Included is a summary of the camps and the
registrations. Some of the camps had been cancelled due to no registrations or low registrations.
Issue:
Should the Parks and Recreation Committee offer a new "Park Play Days" program this coming summer?
Proposal Details:
Staff is proposing a new "Park Play Days" program offered through the YMCA. The YMCA would staff
and hold the program at the Community Center. The program would be offered for two sessions and
would run for five weeks each. The first session would begin June 12 and run through July 13, 2017.
The second session would begin July 17 and run through August 17, 2017. The program would be held
Monday through Thursday from either 9 a.m. to noon or 1 p.m. to 4 p.m. There would be a minimum
enrollment of 10 participants in order to run the program.
The "Park Play Days" program offers a variety of crafts, games and activities for 4- to 12 -year-olds. The
cost per child per session is $80. The YMCA is requesting a City grant of $2,000 to partially fund the
program to cover staff cost and supply costs.
Fiscal Impact:
$2,000. Should the Parks and Recreation Committee recommend this be included in the 2017 budget?
Options:
1. Offer the proposed "Park Play Days" program.
2. Do not offer the "Park Play Days" program.
Recommendation:
Option 1
PARK PLAY DAYS
Overview
YMCA and the cities of Forest Lake, Circle Pines and Wyoming are offering children ages 4 — 12
the opportunity to come, play and learn at the parks. There will be a variety of crafts, games
and activities. Participating children will split into two age groups; ages 4 — 7 and ages 8 — 12.
Locations & Hours
Session One: June 13 —July 14
Session Two: July 18 — August 18
Forest Lake Park Play Days
Hours: 9 a.m. —12 p.m. (M, T, W and TH)
Forest Lake Location: Beltz Park
1206 South Shore Drive
Forest Lake, MN 55025
Cost
Cost per child per session: $80
Full payment due at registration.
What to Bring
Non-perishable Lunch & 2 snacks
Rain Jacket and/ or sweatshirt
Insect Repellent
Sunscreen
Water bottle
Wear tennis shoes that can get dirty
Pack everything in a labeled backpack
What Not to Brin
Electronic equipment, radios, iPod/mp3 players, cards/games, personal sports
equipment except when requested for specialty Park Play Day.
Firearms, pocket knives or weapons
Frequently Asked Questions
How is staff selected?
Each staff member goes through an extensive hiring process including a criminal history
background check, reference checks and an interview. Staff receive over 40 hours of training
including training in Park Play Day program areas, relating to children, health and safety skills
and are First Aid and CPR certified. All staff is committed to being positive role models for Park
Play Dayers.
Where is the lost and found?
Lost items will be held for two weeks, and after that they will be given away to a local charity.
Please check with the Park Play Day Staff AND the branch for lost items. The lost and found is
located in the office building. All families will have an opportunity to look for lost items on
family night. We will do our best to help Park Play Dayers remember their things; however, the
YMCA is not responsible for lost or stolen items.
What about rainy days and severe heat?
Park Play Day is held rain or shine. We have many fun -filled activities planned for rainy days.
PARK PLAY DAYERS MUST DRESS ACCORDINGLY FOR THE WEATHER WITH APPROPRIATE RAIN
GEAR! Your child may come home wet and muddy. Activities are modified outside to fit rainy
days and will continue as long as it is not lightning or thundering. Some of the best Park Play
Day memories for children can be had on rainy days! To keep Park Play Dayers safe during
extremely hot days, we will occasionally cancel certain activities. We always encourage Park
Play Dayers to drink lots of water and will play more water games and stay in the shade.
Is Park Play Day prepared for severe weather?
All of our staff has been trained in emergency procedures. If a tornado warning has been issued
while the children are at Park Play Day, they will be instructed to go to the Tornado Shelter. The
Program Director will notify the YMCA immediately if the bus will be delayed.
What should I do if someone else is picking up my Park Play Dayer?
If you are arranging for persons who are not on your authorized to transport list to pick up your
child from Park Play Day, you must send a written permission slip. We will not accept phone
calls. Authorized individuals will be responsible for signing your child in and/or out. VERY
IMPORTANT: you and all authorized persons need a picture ID to pick up your Park Play
Dayer(s)!
What if I'm late for pick up?
We will try and reach you, but if we do not reach you, we will call persons listed as emergency
contacts. Park Play Dayers will be transported to the Before and After Care site and after 1 hour
we will call authorities to ensure the safety of your child.
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