8.f)1) Addition-237th Street Paving Project (Interstate Companies) . � . �� �.�
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Meeting Date: 9/18/2012
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Award the 237�' St. Paving Project to Interstate Companies for the
amount of$20,750.
Deadline/ Timeline: If work is to be completed this year, a decision should be made by the
end of September.
Background: • In the Spring of 2011, 340 feet of bituminous asphalt was
removed, and sub-surface soil correction was performed on 237�'
St.just West of Oldfield Av. Gravel was then added to stabilize
the road.
• The Public Works department has been grading and applying
chloride to this section of road,which is the only length of gravel
road in the area.
• Paving will reduce the need to maintain the road as often.
• This section of road could be excluded if a future reconstruction
project was done in the area.
• Funds will come out of contractual maintenance.
Recommendation: The City Engineer and I recommend that the Council approve the
237�' St. Paving Project to Interstate Companies.
Attachments/ • Map of the area
Materials provided: . Letter to prospective bidders
• Quotes from contractors
Contact(s):
Prepared by: Tim Kieffer, Maintenance Superintendent
Page 1 of 1
09/]7/12
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September 12, 2012
Prospective Bidders
Re: City of Scandia—237'h Street North Paving Project
Dear Contractor:
The City of Scandia is requesting quotes for a paving project on 237t"Street North. The proposed
improvements include bituminous removal, gravel base preparation, milling of joints, paving 2.5-inch
bituminous base, tack, and paving 1.5-inch bituminous wear course. The majority of bituminous
removal has been completed by others previously.
The project area is on 237m Street N. west of Oldfleld Avenue North. The bituminous surFace on a
segment of 237th Street was removed a few years ago due to failure of the surface. The area was sub-
cut and approximately 12-inches of gravel was installed. An addition 40 feet long and 22 feet wide must
be removed.
Work under this quote will include paving the segment of 237t"where the bituminous was previously
removed. Gravel base preparation shall include shaping and compacting the existing gravel surface to
provide a consistent crown and transition areas to match into the existing bituminous. Milled joints will
be required at each end of the paving. The area to be paved is 380 feet long and 22 feet wide.
Quotes to be submitted no later than 2:00 PM on Tuesday, September 18, 2012. Quotes shall be
addressed to the City of Scandia and shall be submitted to:
Tim Kieffer
Maintenance Superintendent
City of Scandia
14727 209th St. N.
Scandia, MN 55073
Office(at PW Shop): (651)433-5223
City Hall: (651}433-2274
Fax: (651)433-5112
t.kieffer(a�ci.scandia.mn.us
Quotes can be submitted by U.S. Mail, in person at City Hall, by fax to(651)433-5112, or by e-mail to
t.kieffer(a�ci.scandia.mn.us .
It is expected that the Scandia City Council will make a decision on award of the contract for this work at
their regular meeting on September 18, 2012. The work is to be completed by October 31, 1012.
PROPOSAL P.O. Box 1028
Forest Lake, MN 55025-5028
I��J��� �jd�A!�lr4 Phone: 651-765-0765
Fax: 651-407-0609
Interstate Removal Company
dba lnfersfate Pavement Maintenance
. . .
Quote#: 7489
City of Scandia City of Scandia Date: 9/14/2012
Tim Kieffer Attn:Tim Kieffer Valid thru: 11/13/2012
14727 209th Street North 14727 209th Street North Sales Person: Angelo Rew
Scandia MN 55073 Scandia, MN 55073
� . .
1. - Asphalt area on 237th Street North. west of Oldfield Avenue North. Section 1 20,750.00 20,750.00
of road at the ends of area that was removed will be saw cut and removed.
Area is marked on road.
2. - Approximately 8,360 sq ft of road will have gravel base prep work done
and paving a bituminous base of 2.5"of 32B, add tack, and paving 1.5"of
42A
3. - Gravel Base shall include shaping and compacting the existing gravel
surface to provide a consistent and transition areas to match into existing
bituminous.
Total: $20,750.00
Thank you. Angelo Rew 651-343-7229 Email: Angelo@interstatepm.com 9/14l2012 �2:�s
ACCEPTANCE OF PROPOSAL
Interstate Pavement Maintenance is authorized to complete this contract as specified. Payments will be made to
Interstate within 30 days of invoice date. A 1.5°/a finance charge will be added to the remaining balance of any past
due invoice.Additional fees may be charged if Interstate is prevented from completing this work in a timely manner.
These fees would not apply for reasons related to Interstate work performance or naturally occuring causes.
In the event fuel prices exceed $3.90 per gallon, an additional 3% may be added to cover the cost associated with
this job.
Upon receipt of this signed proposal our Scheduling Department will contact you regarding this project.
Signature/Approval Phone Number Date
Page 1 of 1
�P/P��in�r�ontr�ctors, /nc,
3230 Rice Street, St. Paul, MN 55926-3047
Phone (651) 484-0385 Fax (651) 484-5327
www.fpipaving.com
September 14,2012
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� Tim Kieffer
City of Scandia
i
, PROJECT: 237T�STREET NORTH PAVING PROJECT
j SCANDIA,MN
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� Section: Grade and pave 22' x 380'
i 1. Remove existing asphalt (22' x 40')
, 2. Fine grade existing class 5 and crown road
3. Mill asphalt rie-ins
4. Insta112 'h"of 32B asphalt base course
5. Apply tack coat
6. Install 1 'h"of 42B asphalt wear course
BID PRICE $20,950.00
FPI Paving Contractors,Inc.
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Ronald C. Birch
ronb@fpipaving.com
Project Manager/Estimator
Certified Small Business Enterprise ,�;, ; f- , , �,v„ , •
+m�m,r
'Affirmative Action Equal Opportunity Employei" ��""�� �l