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8.f)1) Addition-237th Street Paving Project (Interstate Companies) . � . �� �.� ��d�-���L��� Meeting Date: 9/18/2012 Agenda Item: City Council Agenda Report City of Scandia 14727 209�' St. North Scandia, MN 55073 (651)433-2274 Action Requested: Award the 237�' St. Paving Project to Interstate Companies for the amount of$20,750. Deadline/ Timeline: If work is to be completed this year, a decision should be made by the end of September. Background: • In the Spring of 2011, 340 feet of bituminous asphalt was removed, and sub-surface soil correction was performed on 237�' St.just West of Oldfield Av. Gravel was then added to stabilize the road. • The Public Works department has been grading and applying chloride to this section of road,which is the only length of gravel road in the area. • Paving will reduce the need to maintain the road as often. • This section of road could be excluded if a future reconstruction project was done in the area. • Funds will come out of contractual maintenance. Recommendation: The City Engineer and I recommend that the Council approve the 237�' St. Paving Project to Interstate Companies. Attachments/ • Map of the area Materials provided: . Letter to prospective bidders • Quotes from contractors Contact(s): Prepared by: Tim Kieffer, Maintenance Superintendent Page 1 of 1 09/]7/12 � �, �,� �,n�r �j��}�� �J Y �r."' e.`Y " �: �" _ � � �.,t� ;.� � � � ;� _. . _. . ` - '.y.j.' . . . , y,i ���_ ��'. ���, •,� ���( 'w{If?�S�fJ.CI���'�S��y r� ..: . �.�.,,:� .•.�:;_����, �, ��.,� :.:�c:,:;�n� r O n � �'. _.� �- O .�_ �.` .a - �= � � � �: p � �, 'T V � x. � � n �. �" V N r: v � � � O `• �V �' ^ l J rt �� ,- ,.,,, ;:I �', ,,� r� � �-��< �� .� '1 _ti- r . �,,., �61f`f�A 1 frt�i� %� _ . .:r. September 12, 2012 Prospective Bidders Re: City of Scandia—237'h Street North Paving Project Dear Contractor: The City of Scandia is requesting quotes for a paving project on 237t"Street North. The proposed improvements include bituminous removal, gravel base preparation, milling of joints, paving 2.5-inch bituminous base, tack, and paving 1.5-inch bituminous wear course. The majority of bituminous removal has been completed by others previously. The project area is on 237m Street N. west of Oldfleld Avenue North. The bituminous surFace on a segment of 237th Street was removed a few years ago due to failure of the surface. The area was sub- cut and approximately 12-inches of gravel was installed. An addition 40 feet long and 22 feet wide must be removed. Work under this quote will include paving the segment of 237t"where the bituminous was previously removed. Gravel base preparation shall include shaping and compacting the existing gravel surface to provide a consistent crown and transition areas to match into the existing bituminous. Milled joints will be required at each end of the paving. The area to be paved is 380 feet long and 22 feet wide. Quotes to be submitted no later than 2:00 PM on Tuesday, September 18, 2012. Quotes shall be addressed to the City of Scandia and shall be submitted to: Tim Kieffer Maintenance Superintendent City of Scandia 14727 209th St. N. Scandia, MN 55073 Office(at PW Shop): (651)433-5223 City Hall: (651}433-2274 Fax: (651)433-5112 t.kieffer(a�ci.scandia.mn.us Quotes can be submitted by U.S. Mail, in person at City Hall, by fax to(651)433-5112, or by e-mail to t.kieffer(a�ci.scandia.mn.us . It is expected that the Scandia City Council will make a decision on award of the contract for this work at their regular meeting on September 18, 2012. The work is to be completed by October 31, 1012. PROPOSAL P.O. Box 1028 Forest Lake, MN 55025-5028 I��J��� �jd�A!�lr4 Phone: 651-765-0765 Fax: 651-407-0609 Interstate Removal Company dba lnfersfate Pavement Maintenance . . . Quote#: 7489 City of Scandia City of Scandia Date: 9/14/2012 Tim Kieffer Attn:Tim Kieffer Valid thru: 11/13/2012 14727 209th Street North 14727 209th Street North Sales Person: Angelo Rew Scandia MN 55073 Scandia, MN 55073 � . . 1. - Asphalt area on 237th Street North. west of Oldfield Avenue North. Section 1 20,750.00 20,750.00 of road at the ends of area that was removed will be saw cut and removed. Area is marked on road. 2. - Approximately 8,360 sq ft of road will have gravel base prep work done and paving a bituminous base of 2.5"of 32B, add tack, and paving 1.5"of 42A 3. - Gravel Base shall include shaping and compacting the existing gravel surface to provide a consistent and transition areas to match into existing bituminous. Total: $20,750.00 Thank you. Angelo Rew 651-343-7229 Email: Angelo@interstatepm.com 9/14l2012 �2:�s ACCEPTANCE OF PROPOSAL Interstate Pavement Maintenance is authorized to complete this contract as specified. Payments will be made to Interstate within 30 days of invoice date. A 1.5°/a finance charge will be added to the remaining balance of any past due invoice.Additional fees may be charged if Interstate is prevented from completing this work in a timely manner. These fees would not apply for reasons related to Interstate work performance or naturally occuring causes. In the event fuel prices exceed $3.90 per gallon, an additional 3% may be added to cover the cost associated with this job. Upon receipt of this signed proposal our Scheduling Department will contact you regarding this project. Signature/Approval Phone Number Date Page 1 of 1 �P/P��in�r�ontr�ctors, /nc, 3230 Rice Street, St. Paul, MN 55926-3047 Phone (651) 484-0385 Fax (651) 484-5327 www.fpipaving.com September 14,2012 � i � Tim Kieffer City of Scandia i , PROJECT: 237T�STREET NORTH PAVING PROJECT j SCANDIA,MN � I � Section: Grade and pave 22' x 380' i 1. Remove existing asphalt (22' x 40') , 2. Fine grade existing class 5 and crown road 3. Mill asphalt rie-ins 4. Insta112 'h"of 32B asphalt base course 5. Apply tack coat 6. Install 1 'h"of 42B asphalt wear course BID PRICE $20,950.00 FPI Paving Contractors,Inc. l�� Ronald C. Birch ronb@fpipaving.com Project Manager/Estimator Certified Small Business Enterprise ,�;, ; f- , , �,v„ , • +m�m,r 'Affirmative Action Equal Opportunity Employei" ��""�� �l