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9.c) Amendment to 2012 Budget (Public Works Department) Meeting Date: 09/18/12 Agenda Item: � ,� City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651)433-2274 Action Requested: Approve amendments to the 2012 General Fund/Public Works Department Budget. Deadline/ Timeline: N/A Background: • Several line items in the 2012 budget for Public Works will be exceeded due to equipment needs determined by the newly hired Public Works Superintendent, and road maintenance tasks which were accomplished and could not have been anticipated when the budget was prepared. • There are funds available in the budget for these line items within the Contractual Road Maintenance, Regular Wages & Salaries, and Health Insurance line items. • In order for the city to stay within its budget on line items and present a good budget for auditing purposes, it is necessary to amend the budget at this time. Recommendation: The Council should adopt the attached resolution approving the budget amendment. Attachments/ • Draft Resolution 09-21-12-09 Materials provided: Contact(s): Tim Kieffer, Maintenance Worker Prepared by: Colleen Firkus, Treasurer (PW budget amendment) Page 1 of 1 09/13/12 CITY OF SCANDIA RESOLUTION NO: 09-18-12-09 RESOLUTION AMENDING 2012 GENERAL FUND/ PUBLIC WORKS DEPARTMENT BUDGET WHEREAS,the City of Scandia 2012 Budget was adopted on December 21, 2011 and WHEREAS, a Public Works Superintendent was hi�ed in May 2012, who has determined the need for additional equipment for the Public -VVarks Deparhnent and to accomplish a greater number than road maintenance tasks than was estimated by the previous year's budget; and WHEREAS, the City Council has determined that sufficient funds are available in other line items within the Department's budget to finance the needed purchases; NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY,MINNESOTA, that it should and hereby does amend the 2012 General Fund/Public Works Department Expense Budget as shown on "Exhibit A" attached to this Resolution. Adopted by the Scandia City Council this 18th day of September, 2012. Randall Simonson, Mayor ATTEST: ` Kristina Handt, Administrator/Clerk 2013 Draft Budget GENERAL FUND 101 PUBLIC WORKS(43000)EXPENSE 2012 2012 Difference Adopted Amended 2012 Account Description Budget Budget Amended Notes: Personal Services 101 Regular Wages 8 Salaries 155,030 143,030 -12,000 102 OT Reg.Wages 4,869 4,905 36 104 Temp Employee Wages 8,061 6,699 -1,362 121 PERA Coord.Employer Contribution 11,593 8,880 -2,713 122 FICA Employer Contribution 10,414 8,094 -2,320 126 MEDICARE Employer Contribution 2,435 2,262 -173 131 Heaith Insurance Employer Contribution 44,200 33,200 -11,000 134 Life Insurance Employer Paid 659 549 -110 135 Disability Insurance Employer Paid 1,431 1,090 -341 141 Unemployment Compensation 2,767 2,767 151 Workers Comp Insurance Premium 8,050 7,090 -960 Total Personal Services 246,742 218,566 -28,176 Materials&Supplies 200 Office Supplies 200 200 210 Operating Supplies 6,000 8,000 2,000 212 Fuel 19,380 19,380 221 Equipment Parts 8,000 8,000 222 Tires 1,000 1,000 223 Building Repair 8 Supplies 600 2,500 1,900 224 Road Maintenance Supplies 4,000 39,000 35,000 1 228 Gravel&Sand 32,000 32,000 229 Salt 2 240 Smail Toois 8 Minor Equipment 3,500 10,000 6,500 Totai Materials 8 Supplies 74,680 120,080 45,400 Contractuai Services 303 Engineering Services 60,000 60,000 305 Medical Services 250 250 3 317 Employee Training 2,500 2,500 319 Other Services 500 3,700 3,200 4 321 Telephone 3,100 3,100 331 Travel Expenses 100 100 5 334 License/CDL 73 73 361 Liability/Property Insurance 10,900 10,900 365 Insurance Claims 500 500 381 Utilities 8,500 8,500 384 Refuse Disposai 510 510 385 Sewer 1,032 1,032 387 Street Light Utilities 6,000 6,000 401 Bldg Maintenance 1,500 1,500 403 Improvements other than Bldg 404 Machinery&Equipment Repair 7,500 7,500 405 Contractual Road Maint.&Repairs 300,000 256,400 -43,600 438 Misc Contractual Total Contractuai Services 402,965 362,565 -40,400 Capital Outlays 530 Capital Improvements otherthan Bldgs 13,000 13,000 540 Heavy Machinery Capital 35,000 45,000 10,000 6 550 Motor Vehicles Capital 1,000 1,000 7 560 Furniture&Fixtures 2,000 2,000 570 O�ce Equipment Total Capital Outlays 38,000 61 000 23,000 Transfers 720 Operating Transfers 35,890 35,890 8 Total Transfers 35,890 35,890 Total Public Works(43000) 798,277 798,101 -176 Notes: 1.Signs,culverts/ditching,asphalUpatching,overlays,cones/flashers 2.Created new line item for salt. 3.Hepatitis B shots for PW staff 4.More projects than 2012 budget,so more Locater calis 5.Travel for education. 6.Lift for Public Works Garage(CIP Project PW-021) 7. One-Ton F-550 Work Truck(CIP Project PW-022) 8. Equipment Replacement Fund--54.42%of$100K 1 of 1 PW 520 PM 9/13/2012