9.c) Amendment to 2012 Budget (Public Works Department) Meeting Date: 09/18/12
Agenda Item: � ,�
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Approve amendments to the 2012 General Fund/Public Works
Department Budget.
Deadline/ Timeline: N/A
Background: • Several line items in the 2012 budget for Public Works will be
exceeded due to equipment needs determined by the newly hired
Public Works Superintendent, and road maintenance tasks which
were accomplished and could not have been anticipated when the
budget was prepared.
• There are funds available in the budget for these line items within
the Contractual Road Maintenance, Regular Wages & Salaries, and
Health Insurance line items.
• In order for the city to stay within its budget on line items and
present a good budget for auditing purposes, it is necessary to
amend the budget at this time.
Recommendation: The Council should adopt the attached resolution approving the budget
amendment.
Attachments/ • Draft Resolution 09-21-12-09
Materials provided:
Contact(s): Tim Kieffer, Maintenance Worker
Prepared by: Colleen Firkus, Treasurer
(PW budget amendment)
Page 1 of 1
09/13/12
CITY OF SCANDIA
RESOLUTION NO: 09-18-12-09
RESOLUTION AMENDING 2012 GENERAL FUND/
PUBLIC WORKS DEPARTMENT BUDGET
WHEREAS,the City of Scandia 2012 Budget was adopted on December 21, 2011 and
WHEREAS, a Public Works Superintendent was hi�ed in May 2012, who has
determined the need for additional equipment for the Public -VVarks Deparhnent and to
accomplish a greater number than road maintenance tasks than was estimated by the previous
year's budget; and
WHEREAS, the City Council has determined that sufficient funds are available in other
line items within the Department's budget to finance the needed purchases;
NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA,WASHINGTON COUNTY,MINNESOTA, that it should
and hereby does amend the 2012 General Fund/Public Works Department Expense Budget as
shown on "Exhibit A" attached to this Resolution.
Adopted by the Scandia City Council this 18th day of September, 2012.
Randall Simonson, Mayor
ATTEST: `
Kristina Handt, Administrator/Clerk
2013 Draft Budget
GENERAL FUND 101
PUBLIC WORKS(43000)EXPENSE
2012 2012 Difference
Adopted Amended 2012
Account Description Budget Budget Amended Notes:
Personal Services
101 Regular Wages 8 Salaries 155,030 143,030 -12,000
102 OT Reg.Wages 4,869 4,905 36
104 Temp Employee Wages 8,061 6,699 -1,362
121 PERA Coord.Employer Contribution 11,593 8,880 -2,713
122 FICA Employer Contribution 10,414 8,094 -2,320
126 MEDICARE Employer Contribution 2,435 2,262 -173
131 Heaith Insurance Employer Contribution 44,200 33,200 -11,000
134 Life Insurance Employer Paid 659 549 -110
135 Disability Insurance Employer Paid 1,431 1,090 -341
141 Unemployment Compensation 2,767 2,767
151 Workers Comp Insurance Premium 8,050 7,090 -960
Total Personal Services 246,742 218,566 -28,176
Materials&Supplies
200 Office Supplies 200 200
210 Operating Supplies 6,000 8,000 2,000
212 Fuel 19,380 19,380
221 Equipment Parts 8,000 8,000
222 Tires 1,000 1,000
223 Building Repair 8 Supplies 600 2,500 1,900
224 Road Maintenance Supplies 4,000 39,000 35,000 1
228 Gravel&Sand 32,000 32,000
229 Salt 2
240 Smail Toois 8 Minor Equipment 3,500 10,000 6,500
Totai Materials 8 Supplies 74,680 120,080 45,400
Contractuai Services
303 Engineering Services 60,000 60,000
305 Medical Services 250 250 3
317 Employee Training 2,500 2,500
319 Other Services 500 3,700 3,200 4
321 Telephone 3,100 3,100
331 Travel Expenses 100 100 5
334 License/CDL 73 73
361 Liability/Property Insurance 10,900 10,900
365 Insurance Claims 500 500
381 Utilities 8,500 8,500
384 Refuse Disposai 510 510
385 Sewer 1,032 1,032
387 Street Light Utilities 6,000 6,000
401 Bldg Maintenance 1,500 1,500
403 Improvements other than Bldg
404 Machinery&Equipment Repair 7,500 7,500
405 Contractual Road Maint.&Repairs 300,000 256,400 -43,600
438 Misc Contractual
Total Contractuai Services 402,965 362,565 -40,400
Capital Outlays
530 Capital Improvements otherthan Bldgs 13,000 13,000
540 Heavy Machinery Capital 35,000 45,000 10,000 6
550 Motor Vehicles Capital 1,000 1,000 7
560 Furniture&Fixtures 2,000 2,000
570 O�ce Equipment
Total Capital Outlays 38,000 61 000 23,000
Transfers
720 Operating Transfers 35,890 35,890 8
Total Transfers 35,890 35,890
Total Public Works(43000) 798,277 798,101 -176
Notes: 1.Signs,culverts/ditching,asphalUpatching,overlays,cones/flashers
2.Created new line item for salt.
3.Hepatitis B shots for PW staff
4.More projects than 2012 budget,so more Locater calis
5.Travel for education.
6.Lift for Public Works Garage(CIP Project PW-021)
7. One-Ton F-550 Work Truck(CIP Project PW-022)
8. Equipment Replacement Fund--54.42%of$100K
1 of 1 PW 520 PM 9/13/2012