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08.d 06.25.2024 Minutes TC DRAFT Scandia Tourism Committee, Council Chambers June 25, 2024 Members in Attendance: Sue Dickens, Lynne Moratzka, Chrissi Larsen, Sarah Porubcansky, and Jim Gribble. Additional Attendee: Brenda “Bee” Stignani (Office Assistant.) Call to Order –Chair Dickens called the meeting to order at 4:03 p.m., a quorum is present. Approve the Agenda – Porubcansky moved, Larsen seconded, to approve the agenda with Flexibility. Motion carried unanimously. Approve the Minutes – Porubcansky moved, Dickens seconded, to approve March 23, 2024 minutes. Motion carried unanimously. Garage Sale Wrap-Up – Dickens reported the few survey responses in addition to informal positive feedback. Further discussion included possible improvements to the map, encouraging local food establishments to offer coupons or specials or some method of earning a prize, promoting the sale as early as VinterLights!, use of QR codes, and considering a standardized sign as either a PDF to send to registered sellers to use or requesting Scandia Marine Lions to sponsor reusable signs in for a unique or ‘branded’ color for shoppers to easily identify registered sales. Business Breakfasts – Dickens reported City Council has approved Tourism organizing two EDA breakfast meetings per year with approximately $300 available for funding the meal at each. Dickens suggested continuing the practice of rotating the catering among any business who serves breakfast food and starting with The New Scandia Café. The first two dates selected are October 9, 2024 and April 9, 2025. Dickens will draft a potential invitational letter to be sent to the EDA contact list maintained by the city to be edited at the July TC meeting. Additionally, Scandia social media accounts will seek updates to the EDA contact list. Dickens requested all committee members bring suggestions for speakers or program ideas to the July TC meeting. Gribble suggested drawings or door prizes for participants, perhaps donated by the guest speaker or the hired caterer. Moratzka suggested TC capitalize on city sponsored events to help promote other events in Scandia like the upcoming Fast Pitch Softball Tournament. Website – Staff requested direction for inclusion of the annual Community Wide Garage Sale on the Visit Scandia side of the city’s website. Discussion concluded to add it to the Seasonal Event page, just before the Farmer’s Market. Staff notified the committee of the revision of the city’s web site. Discussion concluded that the current concerns are already being addressed by staff in discussion with the redesign team. No new content or organization of the Visit Scandia page was suggested. American in Bloom Report – Porubcansky reported meeting with representatives of the American in Bloom grant sponsors on behalf of the committee. These representatives toured Scandia and met with various representatives of different organizations. Their recommendations will be released in a future report, however, Porubcansky believes many of their suggestions will be sent to TC for recommendations to Council for implementation. Porubcansky anticipates recommendations for gathering all community organizations to take on a particular project or task. For example, connect Gammelgarden with maintaining the butterfly garden at Lilleskogen Park. Porubcansky also commented the representatives are encouraging Scandia to apply for a second grant as they understand one grant will not likely suffice. Scandia Tourism Committee Minutes June 25, 2024 2 | P a g e Adjournment –Motion by Porubcansky, seconded by Gribble, to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 5:26 p.m. Respectfully submitted by Brenda “Bee” Stignani, Office Assistant