Miscellaneous-Memo from Firkus Regarding Credit Card Limits emorandum
To: City Council
CC: Kristina Handt,Administrator
From: Colleen Firkus,Treasurer
Date: 10/9/2012
Re: Credit Card Limits
The City of Scandia has a credit card account with a total limit of$5,500.00 for all deparhnents:
Administration,Public Works and Fire.The city's Purchasing Policy indicates the cards should be
used for small purchases of less than$2,000.00.Generally,the city would prefer accounts be set up
with businesses with which we do repeat business so an invoice can be sent,or asking for invoices on
larger items to be paid with the city's monthly payment batch.This has been working well up to now.
A recent purchase by one department of over$2,000.00 put the credit card over its limit and other
departments were unable to purchase necessary items.This has necessitated city employees
purchasing items with their personal credit card and then submitting receipts for reimbursement,
which happens monthly.
I would like the City Council to discuss raising the city's credit limit and setting individual credit
limits for each card holder.Below are the card holders and some suggested limits. I could then
prepare a resolution for next week's meeting for the Council to take action on.T'he new total credit
limit across all departments would be$16,000.00.
Administration
Kristina Handt-$5,000.00
Brenda Eklund-$1,500.00
Colleen Firkus-$1,500.00
Public Works
Tim Keiffer-$2,500.00
Jeff Anderson-$1,500.00
Mike Egelkraut-$1,500.00
Fire Dept.
Jim Finnegan-$2,500.00
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