03. 2024 Tennis Court Reconstruction Project Staff Report
Date of Meeting: August 7, 2024
For: Honorable Mayor and Council
From: Kyle Morell, City Administrator
Subject: Tennis Court Reconstruction
Background:
Bids for reconstructing the Community Center tennis courts were presented to the council at the
July 16 meeting. The council reviewed the Base Bid and Alternative 1 but has concerns over the
proposed elimination of one tennis court. Ultimately, it was decided that the best configuration was
a dedicated pickleball court, a dedicated tennis court, and a multi-use court in the middle, with both
tennis and pickleball stripes. Project Engineer Isiah Bubany has provided the attached color-coded
layout. I asked pickleball and tennis players about their preferred color scheme; the attached light
blue and green were picked over maroon and green.
Financial Impact:
The project's cost exceeds the available funds within the 404 CIP. To move forward with any
improvements to the courts, funds will need to be transferred into 404. Staff recommends using
excess fund balance and surplus funds in the 401 CIP Fund to fund the tennis court renovation.
Using $125,000 of excess fund balance for the tennis court project would still leave the City with
over 55% fund balance, above the 35% to 50% mandated in the City’s Fund Balance Policy. An
additional funding source can be found in the 401 CIP Fund, which has sufficient funds to pay for
its budget projects through 2031, even with a significant reduction in the annual levy amount.
Transferring $150,000 from the 401 CIP Fund to the Park CIP Fund would not change the ability of
the 401 Fund to pay for its budgeted projects through 2031. I have attached an updated 401 CIP
Fund for your review.
Request:
Public Works Director Fischer and I met to discuss the bids and what to recommend to the Council.
The original project called for reconstructing our existing courts, maintaining two tennis courts, and
striping four temporary pickleball courts. The Barton Johnson Park Council's request to aid in their
court restoration led us to contemplate adding a playing surface at the Community Center. Due to
the results of the bids, we cannot recommend that the City continue to entertain the idea of
improving the Barton Johnson court. Given the overall use of the facility and the desire to have
dedicated courts for both tennis and pickleball, staff recommends approving the base bid plus
alternate 1.
Options:
1) Approve the quote from Viet & Company in the amount of $400,486.00
2) Table for future discussion
Recommendation:
Option 1
Attachments:
Colored Layout of new Tennis and Pickleball Courts
401 CIP Fund
404 CIP Fund
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CONSTRUCT 6' OPENINGS AT
CORNER OF COURTS AND
ENTRANCE/EXIT LOCATIONS (TYP)
ENTRANCE LOCATION
6' OPENING
EXIT
LOCATION
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DESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.CITY OF SCANDIA, MINNESOTA
2024 TENNIS COURT RECONSTRUCTION PROJECT
0N1.133754
BID 06/18/2024
1 REV 08/07/2024
DATELIC. NO.
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
ISIAH C. BUBANY
61842 06/18/2024
ICB
ICB
CAQ/JP
3507 HIGH POINT DRIVE NORTH,
BLDG. 1 SUITE E130
OAKDALE, MN 55128
Phone: (651) 704-9970
Email: Oakdale@bolton-menk.com
www.bolton-menk.com
R
1GEOMETRIC PLAN
ALTERNATE 1 - COMMUNITY CENTER TENNIS COURT
FEETSCALE
0 20 40
HORZ.
R
LEGEND
PROPOSED BITUMINOUS
SURFACING
PROPOSED CONCRETE
SIDEWALK
TRUNCATED DOMES
GALVANIZED CHAIN LINK
FENCE
GALVANIZED CHAIN LINK FENCE
W/CONCRETE MAINTENANCE STRIP
XXXXXXXXX
XXXXXXXXX
Inflation Assumptions
1 Revenue (Non-property tax) 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
2 Interest Earnings 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50%
3 Expenses
4 CIP Inflation Factor 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Actual Approved Projected
REVENUE
5 Property taxes 293,791 235,000 85,000 100,000 104,000 108,160 112,486 116,986 121,665 126,532
6 Intergovernmental - - - - - - -
7 Capital Improvement Debt Levy - - - - - - - -
8 Special assessments - - - - - - - - - -
9 Investment Income 2,300 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
10 Refunds and Reimbursements
11 Park Dedication Fees
12 Rental and lease income - - - - - - - - - -
13 Miscellaneous Revenue - - - - - - - - - -
14 Total Revenue 296,091 236,500 86,000 101,000 105,000 109,160 113,486 117,986 122,665 127,532
EXPENSES
15 Total Current - - - - - - - - - -
16 Payables internet - - - - - - - - - -
17 Debt service - - - - - - - - - -
18 Total Capital Projects 198,059 182,525 323,041 530,457 14,000 193,399 31,633 128,083 109,251 618,083
19 Total Expenses 198,059 182,525 323,041 530,457 14,000 193,399 31,633 128,083 109,251 618,083
20 Revenue Over / (Under) Expenses 98,032 53,975 (237,041) (429,457) 91,000 (84,239) 81,853 (10,097) 13,415 (490,552)
OTHER FINANCING SOURCES / (USES)
21 Bond Proceeds
22 Transfers In 8,000 - - - - - - - - -
23 Transfers Out to Sewer Fund (2,640)
24 Transfers Out- (150,000)
25 Total Other Sources / (Uses) 5,360 (150,000) - - - - - - - -
26 accounts payable
27 Prior Period Adjustments
28 Ending Fund Balance 782,892 686,867 449,826 20,369 111,369 27,130 108,984 98,887 112,301 (250,718)
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CITY OF SCANDIA CITY OF SCANDIA
Capital Improvement Plan Capital Improvement Plan
Capital Improvement Fund 401 Capital Improvement Fund 401
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Capital Project Name Year Actual Approved Projected
29
30 Broadband Development Grants to MIDCO 2022
31 Development Code Update 2022
32 Community Center Improvements-Doors & security 2022
33 Council Chambers remodel 2022
34 Gateway Trail 2025 15,000 160,000
35 Broadband Development Grants to MIDCO 2023 119,500 92,000 300,000
36 County Ped & Bicycle Accomodations 2023 50,000
37 Wall Panel Joint Replacement Fire Hall-leaking 2023 16,250
38 Council Chambers remodel 2023 12,309
39 Security Improvements CCTV for Park 2024 14,000
40 Bliss Additions Stormwater plan 2023 122,525 135,000
41 new Exhaust removal system for truck bays 2024 58,399
42 new Warning Sirens 2025 31,633
43 Arts & Heritage Center Amphitheater 2027
44 Arts & Heritage Center Sidewalk and Walkways 2027
45 CC AC Condenser Replacement 2025
46 Lobbying 2025
47 Fire/PW Potable Well Pump (2000) Replacement 2026 11,699
48 2010 Fire Radios Replace 3 unspupported radios 2030 17,548 24,016
49 2010 Homatro Cutter Twin Line R-1(Jaws of Life)2030 40,945 56,036
50 2015 Lucas CPR Device-replacement 2030 17,548 24,016
51 Cold Storage Building 2030 140,000
52 Additional Comm Cent Elec Locks 2030 18,000 24,016
53 Large Hall and Heritage Room Carpeting 2030
54 2000 Station Bay floor epoxy coating-maintenance 2031 21,900 31,171
55 2010 Washer/Extractor-replacement 2031 9,125 12,988
56 2017 Thermal Imaging Cameras (1of3) find hot spots 2031 9,733 13,853
57 Zoll Monitor/Defib 2031 51,239
58 Second Fire Station 2032 337,136
59 Community Center Design & Planning 2032 280,947
60 Air Containment Unit 2033
61
Community Center Improvements-Front Office + Equip
Room 60,000
62 CIP placeholder - SERVER REPLACEMENT 2035
Total Capital Projects 198,059 182,525 323,041 530,457 14,000 193,399 31,633 128,083 109,251 618,083
PROJECTED NEW DEBT TERMS Updated KHM As of Date:6/27/2023
1 Par Amount (Line 14) - - - - - - - - - -
2 Number of Years 15 15 15 15 15 15 15 15 15 15
3 Interest Rate 0 0 0 0 0 0 0 0 0 0
4 New Debt Levy - - - - - - - - - -
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CITY OF SCANDIA
Financial Management Plan
Park Capital Improvement Fund
Inflation Assumptions
4 CIP Inflation Factor 0.00% 2.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 4.00%
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Proposed
REVENUE
5 Property taxes 20,000 60,000 40,000 40,000 50,000 50,000 50,000 50,000 50,000 50,000
6 Intergovernmental 112,500
7 Charges for services
8 Investment Income 66 66 66 66 66 66 66 66 66 66
9 Sale of capital assets
10 Park Dedication Fees 24,000 24,000 - - - - - - - -
11 Rental and lease income - - - - - - - - - -
Transfer from General Fund 150,000 125,000
12 Miscellaneous Revenue 8,068
13 Total Revenue 314,634 209,066 40,066 40,066 50,066 50,066 50,066 50,066 50,066 50,066
EXPENSES
14 Total Current
15 Debt service
16 Total Capital Projects 333,739 150,000 300,000 25,000 16,010 60,000 -
17 Total Expenses 333,739 150,000 300,000 25,000 16,010 - - - 60,000 -
18 Revenue Over / (Under) Expenses (19,105) 59,066 (259,934) 15,066 34,055 50,066 50,066 50,066 (9,934) 50,066
OTHER FINANCING SOURCES / (USES)
19 Bond Proceeds
20 Transfers In 150,000
21 Transfers Out 8,000
22 Transfers Out-
22 Total Other Sources / (Uses) 8,000 150,000 - - - - - - - -
23 Prior Period Adjustments
24 Ending Fund Balance 63,927 272,993 13,058 28,124 62,179 112,244 162,310 212,375 202,441 252,506
CITY OF SCANDIA
Financial Management Plan
Park Capital Improvement Fund 404
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2021 2016 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Capital Project Name Year Costs Proposed
25
25 Park Planning 2022 15000 4,500
26
Community Center Park-concrete, grill, table,
benches 2022 112500
27
Playground Equipment - Community Center
Park 2022 122500 180,319
28 Lilleskogen Park Picnic Shelter 2024 43700
29 Gateway Trail Improvements @ Annex 2024 0 25,000
30 Hay Lake Park - sign 2023 8653 1,500
31 Park signage at Orwell Park (Liten)2023 8653 800
32 Replace rink boards 2024 134984 146,620
33
Lilleskogen Praire/Wetland Restoration
Project 2025 12878
34 Nature park trails 2025 42700
35 Playground Equipment - Erickson ballfield 2028 66682 100,000
36 Tennis Court/Pickle Ball - repaint 2024 60533 150,000 300,000
37 Expanded Pleasure Rink 2027 12653 16,010
38 Hay Lake Park Shelter water & doors 2027 101226 128,083
39 New Ballfield to Replace South Ball Field 2027 44286 56,036
40 Settlers MonutPossible Reloc/Imp 2027 37960 60,000
41 CIP Place Holder 2031 50000
42 Total Capital Projects 874,908 - 333,739 150,000 300,000 25,000 16,010 228,083 56,036 - 60,000 -
PROJECTED NEW DEBT TERMS
43 Par Amount (Line 19) - - - - - - - - - - -
44 Number of Years 10 10 10 10 10 10 10 10 10 10 10
45 Interest Rate 2.50% 3.00% 3.00% 3.00% 3.00%3.00% 3.00% 3.00% 3.00% 3.00%
46 New Debt Levy 0 0 0 0 0 0 0 0 0 0 0
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