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5.c Rural Event Facility Ordinance AmendmentMemorandum To: 444 Cedar Street, Suite 1500 Maximum Size of Event Saint Paul, MN 55101 Copies To: 651.292.4400 300 people tkda.cam County, Brenda Eklund, City Clerk TKDA Andy Pratt, City Attorney Project No Memorandum To: Scandia Planning Reference; Maximum Size of Event Commission Copies To: Neil Soltis, City 300 people Administrator County, Brenda Eklund, City Clerk Andy Pratt, City Attorney Project No From: Sherri Buss, RLA AICP, Routing: Planner Date: November 23. 2016 Rural Event Facility Ordinance — Amendment 16023.000 The Planning Commission reviewed a draft amendment to the Rural Event Facility ordinance at its November meeting, and requested information about the numbers of events and sizes of events permitted by rural event uses in other communities. A copy of the Agritourism Matrix assembled by the American Planning Association is attached, which includes a column that compares the Number of Users/Guests permitted at Agritourism uses around the United States, along with the sizes of facilities and activities permitted. The Planning Commission reviewed this table at the time that the Rural Event Facility ordinance was developed. The Planner gathered additional information through a web search and has organized the information on the table below: Location Number of Events Maximum Size of Event Other Information Deschutes Maximum 2 per day and 300 people Developed in response County, 3 per week to State requirement Oregon that this use be Bendpermitted in rural areas City of No maximum number of 300 people Grant, MN events Scott County No limit in ordinance; an No limit in ordinance; an Ordinance defines this existing CUP for a existing CUP for a use as a Home - business includes business includes Extended Business maximum of 80 per year; maximum of 350 a current applicant is people/event; a current requesting events on applicant is requesting 299 Friday, Saturday & people per event Sunday Cottage No limit on number of No limit on size of events; Ordinance defines this Grove, MN events an existing wedding use as a Limited An employee owned company promoting affirmative action and equal opportunity Rural Events Ordinance Page 2 December 6, 2016 Scandia Planning Commission It should be noted that the examples listed on the table above focus on communities that permit events similar to those that Scandia's Rural Event Ordinance permits—including weddings. There are communities that restrict the numbers of weekly or annual events, and/or the number of event participants to smaller numbers, but the types of events permitted were generally more similar to those permitted by Scandia's Agritourism Ordinance, and did not include weddings and other celebratory events permitted by Scandia's Rural Event Ordinance. Other Issues for Discussion • The definition for Rural Event Site has been amended to specifically include parking, since this question came up during the Glasek review. • Neil requested that Item 6(F) in the ordinance be revised to take out the general sentence about noise annoyance (see draft attached) and reference the City's noise ordinance. He was concerned that the general sentence about noise annoyance invites enforcement issues. The Planning Commission may discuss the proposed change. • Neil noted that this ordinance requires security staff for Rural Events, but security staff are not required for similar events at the community building. Is this inconsistent? • The PC should discuss the revised language that gives the City the option to regulate the number of events 6(I). Will this open ended language discourage landowners from applying for a Rural Event Facility because they may go through a demanding and costly approval process without knowing if they will be permitted to have a sufficient number of events to be economically viable? i business has capacity for Commercial Venture 300 guests permitted in Agriculture Districts San Luis 20 events per year 300 people These are defined as Obispo maximum at large "Marketing Events" County, CA wineries allowed at wineries. Number of events permitted is based on the size of the winery James City, No limits on number of 300 people is being Virginia events considered for draft ordinance State of No state limit on number Special events at farms Local governments may Virginia of events and farm breweries are enact ordinances that allowed up to maximum permit more people 200 people by statewide ordinance It should be noted that the examples listed on the table above focus on communities that permit events similar to those that Scandia's Rural Event Ordinance permits—including weddings. There are communities that restrict the numbers of weekly or annual events, and/or the number of event participants to smaller numbers, but the types of events permitted were generally more similar to those permitted by Scandia's Agritourism Ordinance, and did not include weddings and other celebratory events permitted by Scandia's Rural Event Ordinance. Other Issues for Discussion • The definition for Rural Event Site has been amended to specifically include parking, since this question came up during the Glasek review. • Neil requested that Item 6(F) in the ordinance be revised to take out the general sentence about noise annoyance (see draft attached) and reference the City's noise ordinance. He was concerned that the general sentence about noise annoyance invites enforcement issues. The Planning Commission may discuss the proposed change. • Neil noted that this ordinance requires security staff for Rural Events, but security staff are not required for similar events at the community building. Is this inconsistent? • The PC should discuss the revised language that gives the City the option to regulate the number of events 6(I). Will this open ended language discourage landowners from applying for a Rural Event Facility because they may go through a demanding and costly approval process without knowing if they will be permitted to have a sufficient number of events to be economically viable? i CITY OF SCANDIA ORDINANCE NO. 17 AN ORDINANCE AMENDING ORDINANCE NO. 122, THE SCANDIA DEVELOPMENT CODE, CHAPTER 1, SECTION 4, DEFINTIONS, AND CHAPTER 2, SECTION 4.32, RURAL EVENT FACILITY The City Council of the City of Scandia, Washington County, Minnesota hereby ordains: Section 1. Amendment. Ordinance No. 122, the City of Scandia Development Code ("Development Code", or "Code"), Chapter 1, Section 4, Definitions, shall be amended as follows: (265) Rural Event Site: the specific area within a property that operates as a Rural Event Facility on which any of the activities associated with the facility area likely to occur,, including parking. Section 1. Amendment. Ordinance No. ("Development Code", or "Code"), Chapter 2, amended as follows: 122, the City of Scandia Development Code Section 4.32, Rural; Event Facility, shall be 4.32 Rural Event Facility. Rural event facilities shall comply with all of the following requirements: (1) Rural event facilities shall support the rural and historic character of the City, shall be designed and operated in a manner that is compatible with Scandia's rural and small-town character, and shall not negatively impact the community or neighboring properties. (2) Permitted Districts and Uses. (A) Rural event facilities are permitted in the Agricultural Core (AG C) and General Rural (GR) Districts, and shall be accessory uses to the primary use of the property for Agriculture or a Single -Family Residence. (3) Permit requirements. A rural event facility may be allowed by issuance of an Interim Use Permit (IUP) and an Annual Operating Permit (AOP) in the following Districts: (A) Agricultural Core (AG C) (B) General Rural (GR) (4) Application requirements --IUP. An application for an NP for a rural event facility shall be accompanied by the following information: (A) A master plan of the entire property where the rural event facility is proposed, drawn to scale (minimum 1:200) and including the parcel boundaries, address Ordinance No. 177 Page 1 of 5 and legal description, owner's name and signature, topography, location of existing structures on the site, setbacks, existing screening from adjacent properties, existing driveway locations and roadway access, existing parking, individual sewage treatment systems and well locations. (B) A detailed plan drawn to scale (minimum 1:100) including the proposed rural event site that will be used for the activities associated with the rural event facility, including the buildings and structures (existing and proposed), outdoor event areas, setbacks, driveways and access, parking areas, sewage treatment systems and well locations, and all other proposed facilities. (C) Rural Events Plan—the application shall include complete information about events that may be held at the Facility. Information identifying the types of events, estimating the number of attendees per event, number of events per year, onsite vendors, number of employees, proposed hours of operation, parking facilities, sanitary facilities, lighting, sound amplification, temporary structures/tents, signage, screening, solid waste management, security, and landscaping. The Rural Events Plan shall also identify emergency vehicle access routes and proposed locations(s) for first aid facilities. As deemed necessary, the City may restrict the operation of the facility. (D) A Transportation Management Plan --this plan shall identify the estimated total average daily traffic (number of vehicles entering and leaving the site) generated by the rural event facility on days when events are scheduled (including visitors, deliveries, employees, etc.); estimated maximum peak hour traffic generated and estimated times of occurrence; and describe the impacts on area roadways. The Transportation Management Plan shall describe any proposed traffic controls. The Transportation Management Plan shall estimate the parking needed to accommodate the rural event facility, and indicate the size, location and layout of parking facilities and their relationship to the entrances and exits. (E) Grading Plan—if the rural event facility includes construction of a new event site(s), buildings, parking lots or other structures, the applicant shall submit a grading, drainage and erosion control plan. The plan must meet the requirements of the Watershed District and the City's Development Code. (F) Landscape Plan—the application shall include an existing and proposed landscape plan. The City may require landscape elements to buffer the facility from neighboring uses and to provide screening. (5) Application requirements--AOP. An application for an AOP for a rural event facility requires the following: (A) The application for an Annual Operators Permit (AOP) for a rural event facility must be filed with the City. The application must be made in the name(s) of the operator of the facility and must be filed by November- 20 of e" at least 60 days prior to the expiration of the current AOP. (B) The application shall contain the following: Ordinance No. 177 Page 2 of 5 The operator shall submit an Annual Report with the AOP application that summarizes the operations during the past year based on the Rural Events Plan, other facility plans approved by the City under Item (4), and the conditions approved for the IUP. The Annual Report shall include the number of events held at the facility, types of events, numbers of attendees, hours of operation, shall describe conformance with the conditions included in the Interim Use Permit that was approved for the facility. 2. The AOP Application shall summarize the proposed operating conditions for the coming year, and how they are expected to be similar to or vary from the operations of the previous year. The AOP Application shall include the site plans that show the rural event facility and rural event site, and shall indicate the areas of the site that were used for events during the previous year, and any site or facility changes since the approval of the IUP or the previous AOP. The Application shall identify any changes proposed to the site for the coming year. 3. The City may inspect the rural event site annually. Theinspeetiion shall detef... ine if the e er-a4io , plies with the later-im Use Peff Oat any time in response to complaints. 4. If the operator's application conforms to the requirements of this Chapter, and thethe City's annual site inspection repaft indicates compliance with the terms of the IUP and AOP, the Annual Operators Permit may be issued. The City may include conditions for operating the rural event facility during the coming year in the AOP. (6) Rural event facilities shall comply with all of the following standards: (A) Rural event facilities shall be located on a site of at least 20 acres in size in the Agricultural Core (AG C) and General Rural (GR) Districts. (B) Events shall be limited to a maximum 300 persons. (C) Adequate utilities, including sewage disposal, must be available on the site. The facility may utilize permanent or portable facilities, or a combination of permanent and portable facilities. Any on-site sewage treatment facilities needed shall be installed under a permit issued by Washington County. The facility shall also provide supplemental portable septic and water facilities for events as required by the City. (D) The rural event facility shall have direct access from a public roadway. (E) The rural event facility shall provide on-site parking, sufficient to handle all guest, staff, vendor, and owner vehicles. No parking for the rural event facility shall be permitted on public streets. (F) Outdoor Ssound amplification of ceremonies only is permitted Ceremonies include formal acts or observances that are part of an event, such as a wedding ceremony, awards presentation, acknowledgment of a significant event, or similar observance. Outdoor Ssound amplification of ceremonies may include Ordinance No. 177 Page 3 of 5 amplification of voices and music that are specifically scheduled as part of the ceremony. No other outdoor sounds associated with an event, such as parties or celebrations associated with, preceding or following the ceremony, may be amplified. Events shall not generate noise that up&easeaably annoys, a4ur-bs the endangerse mf i4 or peace ,.fang or -precludes thei fit of property oaff ets theef property's valt eshall comply with the Citv's Noise Ordinance (Ordinance 65 and its amendments). (G) The rural event site(s), including parkin areas, reas, shall be located at least 100 feet from the boundaries of adjoining properties. The City may require screening of outdoor event areas. If the facility has a license to serve alcoholic beverages, a designated outdoor area shall be identified for consumption of alcoholic beverages that must meet the 100 -foot setback requirement. Security staff shall be provided if alcoholic beverages are served. (H) Events may not begin before 9 AM and shall cease by 10 PM. All amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. (I) No more than one event shall be scheduled on any calendar date. The IUP or AOP may regulate the maximum number of events that are permitted on an annual basis. (J) Permanent signs for the rural event facility shall conform to the Development Code requirements. One sign that identifies the facility is permitted with a maximum size of 32 square feet. In addition, one temporary sign for identification of each event at the facility shall be allowed for each street entrance to the rural event facility. The sign may not be placed more than 10 days before the event and shall be removed within 24 hours of the end of the event. The sign may not exceed ten (10) square feet in area and shall require a sign permit. (K) The rural event facility must comply with all rules and regulations of Federal, State, County and Local agencies. Facility must also pass inspection by the Building Official and Fire Inspector. (L) The City may impose conditions related to landscaping, access, security, sanitary sewer, liability or other insurance requirements, and other conditions as deemed necessary. (M) The Interim Use Permit shall terminate at a date specified in the permit or with a change in ownership of the property where the rural event facility is located. (N) The City may schedule reviews of the Interim Use Permit or Annual Operating Permit for the rural event facility as needed. Section 2. Effective Date. This ordinance shall be in full force and effect upon its adoption and publication according to law. Ordinance No. 177 Page 4 of 5 Passed and adopted by the City Council of the City of Scandia this , 2016. Randall Simonson, Mayor ATTEST: Neil Soltis, Administrator/Clerk Ordinance No. 177 Page 5 of 5 ba N > F gg '� sn8m p� fio� 7p.'a ^u8w ,onga a nop oa- e�p-gg oopo O�19R[Y.y p^J 'Om �A �J'w.{c LNW ®'tl'S O-pC 4'i pL 9ay�[�O 5 Cb� wLu n>�O �vCa p� g gv��Up aw 1.3 � ry�nw UIy �P.yT 'u � �QpII �y�pC Z4 Pi Vo - �{jaj&'Sad pQU 9.51 1 Q U' ❑ N E 3 0. O.W d GE� R-9 .51 79 g '> g o ° o u 6 Y � � $• g ��., G .e BY pp ppO qq G 6WYee GG % �q�l gg K %y 2 g zl ' 9C ZjG v�i�w 'z Fo�Bo.Zp 8 _ C w O'i Q L '�i ,Fi'm y bgB p A 6 6 CU0.' Naa a6 �'8E dF`+K 0 FC a � V 6 7r 4��.fi�HS H 3 app �u aSg Sae 7 a _ W e' w 9ne9c9��$$Ryy u_.tl i'3 �^i�✓:�Fj ffiNwmu aL. 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