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6. Volunteer appointments to the Comprehensive Planning Steering CommitteeSCA►NDIA. Staff Report Date of Meeting: December 7, 2016 To: City Council From: Neil Soltis, Administrator Re: Comprehensive Plan Steering Committee Background: The work plan for the Comprehensive Plan update proposed by Bolton Menk calls for the establishment of a Steering Committee consisting of 10-12 members from a mix of staff, elected and appointed officials, and community volunteers. The work plan calls for the initial workshop to take place in January or February of 2017. To date applications for community volunteer positions on the Steering Committee have not been be solicited and the composition of the Steering Committee has yet to be determined. Typically appointments to Commissions and Committees have taken place at the January work session or January Council meeting. Issue: Should applications for community volunteer positions on the Steering Committee be solicited at this time? Proposal Details: The Steering Committee is intended to act as a sounding board for community issues, land use policies, and goals and will actively take part in the development of the Comprehensive Plan by providing high level guidance and recommendations. Members will be asked to commit to participating in three workshops, beginning in January or February, and ending in September. The total time commitment is a minimum of 2 hours per workshop in addition to any preparation time in advance of the workshops. The structure for the Steering Committee workshops and the proposed timeline are provided below: Workshop #1: The first workshop will include background on the Comprehensive Plan process and City data and projections. Committee members will complete a SWOT analysis to identify critical issues. Workshop #2: The second workshop will review the results of the SWOT analysis, the input from the Focus Groups and the initial pop-up meeting. Committee members will provide input on the content of the online community survey. Workshop #3: At the third workshop, the Committee will review the results of the online survey and provide recommendations on the Land Use Plan. Timeline - Scandia Comprehensive Plan Update 2416 2017 2018 Staff Kick-off Meeting, Finalize Outreach Plan ! Finalize Project TimelineiStart Project Data Acquisition, Analysis, and Projections Pop -Up Meeting 91 (Vinterfest) Steering Committee Meeting #1 Focus Group Meetings (4) Commission or Council Acton ` Community Involvement and Input City Staff and project Team Actions Steering Committee Meeting #2 W Pop -Up Meeting #2 (Farmers Market) ID Staff Update Meeting . Steering Committee #3 0 Concept Review Open House Website Updates Prepare/Deliver Draft Plan Staff Review Period Planning & Zoning Pubic Hearing City Council Review and Adoption Submit toAdjacent Communities Options: 1. Seek applications for review at the January work session or January Council meeting 2. Defer action until January when the new Mayor and Council are seated and the composition of the Steering Committee has been determined. Recommendation: Option 1— If the intent is for a yet -to -be -determined number of community volunteers on the Steering Committee, seeking applications in December will facilitate the appointments to the Committee and will keep the process on track for an initial meeting in January or February.