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08.a 12.02.2024 PRC Minutes DRAFT City of Scandia Parks and Recreation Committee Monday, December 2, 2024 A meeting of the Parks & Recreation Committee was held on the above date at the Community Center and Zoom. Present: Terry Gorham (Chair,) Greg Zauner (Vice-Chair,) Kathy Sanville, and Kim Johnson. Absent: Dustin Hegland. Also Present: Charles Fischer (Public Works) and Kyle Morell (City Administrator.) Gorham called the meeting to order at 6:00 p.m.. A quorum was present. PUBLIC FORUM None APPROVAL OF AGENDA Zauner moved to approve the agenda, which Johnson seconded. Motion carried unanimously. APPROVAL OF MINUTES Gorham called for any additions or corrections to November 4, 2024 minutes. No additions or corrections were submitted. The minutes stand approved as documented. REPORTS Chair Report Gorham updated the Committee on the new stories up at Lilleskogen Park. No questions for Chair Gorham. Public Works Report Fischer provided a written report. The tennis court project is done for the year. The Hay Lake Park sign will be installed this winter. Public Works has begun flooding the hockey rink. Holiday lights have been installed. Any lights that are not working are due to bad outlets, which an electrician is coming to fix. The Lions Club-owned picnic tables were discussed. Their future storage location is yet to be determined with the planned removal of the cold storage building at City Hall. Gorham said he would talk with the Lions Club about engaging the City in discussions about future storage and maintenance of the tables. OLD BUSINESS Community Center Court Amenities Discussion Gorham shared the first item of his chair report. Scandia Pickleball players would like to raise funds for additional amenities for the new courts. The amenities range from extra paddles and balls stored in a lock box to benches inside the courts, picnic tables outside the courts, and lighting. The group would fundraise for these amenities for local businesses or from donations from players. Morell stated the City can accept donations for these items. Gorham will talk with the pickleball group and report back. Vinterfest Button Contest Judging Two rounds of voting were held to determine the first, second, and third-place button designers. Zauner will coordinate with City staff to notify the winners. Vinterfest Planning Zauner updated the planning progress and requested all committee members contact staff to volunteer for needed tasks. An additional food truck has agreed to attend. Kim volunteered to work paint with pebbles. Posters will be out the first week of January after vendor time slots are confirmed. Shirts for Volunteers Gorham asked about progress on this item. Fischer shared a website from a company that he has worked with in the past. Zauner stated he would check with Cory from the Minnesotan about whether or not his shop can produce shirts. December 2, 2024 Scandia Parks and Recreation Committee Page 2 of 2 PRC Operational Calendar Gorham called for any comments, and a brief discussion concluded that no changes are needed at this time. He asked about the 2025 calendar, but Fischer stated it was not in the packet. NEW BUSINESS None AGENDA FOR NEXT MEETING The proposed agenda for Monday, January 6, 2024: 1. Vinterfest Planning 2. Shirts for Volunteers 3. 2025 Capital Expenditures 4. Operational Calendar ADJOURNMENT Motion to adjourn the meeting by Zauner, seconded by Sanville. Motion carried unanimously. The meeting adjourned at 7:03 p.m. Respectfully submitted, Kyle Morell, City Administrator