08.a 01.06.2025 PRC Minutes DRAFT
City of Scandia Parks and Recreation Committee Monday, January 6, 2025
A meeting of the Parks & Recreation Committee was held on the above date at the Community Center and Zoom.
Present: Terry Gorham (Chair,) Greg Zauner (Vice-Chair,) and Kathy Sanville. Absent: Dustin Hegland and Kim
Johnson. Also Present: Charles Fischer (Public Works,) Kyle Morell (City Administrator,) and Brenda “Bee”
Stignani (Office Assistant.) Gorham called the meeting to order at 6:02 p.m. A quorum was present.
PUBLIC FORUM
None
APPROVAL OF AGENDA
Zauner moved to approve the agenda, which Sanville seconded. Motion carried unanimously.
APPROVAL OF MINUTES
Gorham called for any additions or corrections to December 2, 2024 minutes. No additions or corrections were
submitted. The minutes stand approved as documented.
REPORTS
Chair Report
Gorham provided a written report. No questions for Chair Gorham.
Public Works Report
Fischer provided a written report. Gorham added that he will bring up Fischer’s feedback regarding the picnic
tables, owned by the Lions, at the Lions board meeting later this week. Fischer recommends presenting a
donation of the tables to Council which have been fixed, or perhaps a donation of the tables with the funds
added to repair the tables. And allow Council to make the decision to accept or not. If nothing changes, the
tables will continue to be stored outdoors in the same manner they are now behind the Cold Storage building
and moved over to the new structure at the Public Works building when it is complete. There is not enough
physical space behind the Annex Building, and what space is there will be utilized as a staging point for the
Gateway Trail project in the near future.
Gorham will also confirm with the Lions the power source needed for Taco Daze or other events in order for
Public Works to ensure the new pedestal for power will be adequate.
Fischer confirmed the installation of the Hay Lake Park sign has been delayed by weather conditions. A
replacement sign for the damaged Wayne Erickson Memorial Ball Field is being researched. A new sign for the
Public Works and Fire Station is also being considered in an effort to obtain better pricing with two signs because
“New Scandia” is still on the PW/Fire sign.
OLD BUSINESS
Vinterfest Planning
Zauner provided a written report. Gorham volunteered to communicate with Helke the position of the city to
need an invoice to pay for wood, and then Helke can donate that amount to the local food shelf. Morell will pick
up the printed flyers when ready. Zauner will follow up on Meisters last needed permit. PW to check on the
quality of the Vinterbean Bags, to see if replacements are needed. Gorham will communicate with Hegland
directly regarding the buttons. Johnson will maintain one box at Log Cabin. Sanville will be available for any task
that she is able to sit during Vinterfest. Zauner requests help for cleaning up the Community Center. Gorham
will check in after the Vinterbean Contest ends.
Shirts for Volunteers
January 6, 2025
Scandia Parks and Recreation Committee
Page 2 of 2
Gorham asked about progress on this item. No update from Johnson. PW contact $20-30 each shirt with endless
options of designs, colors and materials used. Gorham will inquire at Lions for their source.
PRC Operational Calendar
Gorham called for any comments, and discussion concluded all is on track. The discussion included considering
new Earth Day activity that Sanville will consider a geo-caching or urban orienteering-based event.
NEW BUSINESS
2025 Capital Expenditures
Morell presented the 2025 Capital Improvement Plan for the Park Fund. The only scheduled expenditure for
2025 is the completion of the tennis courts. Assuming all projected funding arrives in 2025, the fund will finish
the year with roughly $13,000. Gorham asked if other projects could be proposed to use that funding. Morell
stated any additional project requests should be considered by the PRC and recommended to the Council.
Gorham suggested revisiting the Master Park Plan projects, and consider a proposed list to seek Council approval
in 2025 for smaller projects as funds allow.
Membership Review
Stignani provided a written report. No additional questions.
2024 PRC Annual Report - DRAFT
Gorham provided written comments for staff. Gorham requested all PRC members send feedback to staff prior
to the next meeting on February 3rd.
AGENDA FOR NEXT MEETING
The proposed agenda for Monday, February 3, 2024:
1. Vinterfest Recap
2. Shirts for Volunteers
3. 2025 Capital Expenditures – Proposed Lists
4. 2024 PRD Annual Report – Finalize
5. Earth Day Project Discussion
6. Summer Recreation Programming
7. Operational Calendar
ADJOURNMENT
Motion to adjourn the meeting by Zauner, seconded by Sanville. Motion carried unanimously.
The meeting adjourned at 7:23 p.m.
Respectfully submitted,
Kyle Morell, City Administrator