09.e1 Kitchen Floor and Ceiling Replacement
Kitchen Floor Project
Date of Meeting: 7/15/2025
For: Honorable Mayor and Council
From: Charles Fischer – Director of Public Works
Subject: Kitchen Floor and Ceiling Replacement
Background:
The Community Center Kitchen requires the floor surface to be replaced as it does not meet current health
codes. The vinyl tile will need to be replaced with a non-porous gap free flooring. Public Works reached out
to venders who install commercial kitchen flooring and found the most cost effective and durable floor will
be an epoxy coating.
To complete this project the kitchen will need to be shut down for an extended period of time as all of the
equipment and accessories will need to be removed. Due to the extended shut down Public Works looked
at other items in the kitchen that should be replaced/repaired or added. Other items include ceiling tiles,
wall paneling, painting, and cooking equipment.
Public Works suggests replacing the ceiling tiles, adding protective wall paneling, and painting the kitchen
prior to replacing the floor.
The 10-burner/double oven range has also been commented by users of the building to be in need of
replacement as well. The ovens of this unit are not used due to the difficulty of igniting the pilot light. There
are currently two other convection ovens in the kitchen which are used by renters and the oven portion of
the existing range are not necessary. Replacing with table top units will allow for additional storage space in
the kitchen.
Proposal:
Replace the kitchen flooring, ceiling tiles, add wall paneling, and paint walls. The kitchen floor will be
completed by contracted services and the ceiling tiles, paneling, and paint will be completed by Public
Works.
Public Works also suggests replacing the 10-burner/double oven with table top gas burner hot plates: (2) 4
burner and (1) 2 burner to equal the existing number of burners which will be set on a new stainless-steel
equipment stand.
Fiscal Impact:
The cost of this project will impact the CIP funds for the Community Center/City Hall building. Funds have
been allocated to this project and due to the favorable floor quote the ceiling tiles, wall paneling, and paint
have been recommended to be part of the project.
Options:
1.) Award the epoxy floor installation to Swedebro at a cost of $14,700.00
2.) Award epoxy floor installation to Modern Concrete Coatings at a cost of $8,275.62
3.) Replace ceiling tiles at a cost of $2,040.00
4.) Install additional protective wall paneling at a cost of $2,000.00
5.) Paint remaining walls without new protective paneling at a cost of $250.00
6.) Purchase new stove tops and table to replace 10-burner stove/oven $2,324.89
7.) Award only Option #2 as it must be done to be code compliant.
Recommendation:
Public Works recommends selecting Options 2,3,4,5 , and 6 for a cost of $14,890.51 + stove disconnect and
connection cost estimated at $1,000 equaling $15,890.51 total project cost.
Supporting attachments:
• Swedebro Quote
• Modern Concrete Quote
• Restaurant Equippers Quote
• Ceiling Tile Quote
1409 159th Ave. NE • Ham Lake, MN 55304
Office: 763-434-9237 www.swedebro.com estimating@swedebro.com
Customer: City of Scandia Date: 6/19/25
14727 209th St N
Scandia, MN 55073
RE: City Hall Commercial Kitchen
Product Description: Double Broadcast Quartz Epoxy Coating System (125 mil thick system) –
Approx. 900 sq. ft. with 185 ln. ft. of 4” integral cove base
Process Description:
Demo and dispose of existing non-asbestos tile flooring.
Mechanically steel shot blast and/or diamond grind concrete to profile and prepare.
Fill cracks, seams, joints and minor defects.
Apply 4” cove base to all floor to wall junctions.
Apply Sherwin-Williams Resuflor Deco Quartz DB in color blend TBD.
Seal floor with epoxy top-coat in final texture TBD.
Sub-Total: $16,000.00
Options:
1. Switch to a solid color finish rather than a decorative finish.
Deduct: ($1,300.00)
Pricing is based on the Cooperative Purchasing Connection and the
BrightWorks Service Cooperative
***See next page for additional information/requirements***
Cement, acid, and stain colors cannot be precise;
therefore, finished color and texture will vary from
any color charts or samples shown. All existing
expansion joints may be re-cut; cracks in base
substrata may reoccur.
Bids and prices are valid for 30 days
Total Price
$
Deposit for Materials Required NA
BALANCE DUE
$
Contract subject to terms/conditions listed. Unpaid balances after 60 days of completion may be sent to collections. Unpaid balances are assessed a
1.5% (18% APR) finance charge per month after 30 days. A mechanic’s lien may be filed on any unpaid balances after 60 days.
Buyer’s Signature Date
Project Specifics:
Project is bid for standard wage rates
Project is bid for standard working hours
Project is bid for one phase – 5-7 working days
Additional phases will require remobilization charges not less than $2,500.00
Foot traffic can resume 24 hours after final coat is installed
Heavy/wheeled traffic can resume 72 hours after final coat is installed
Bid does not include any leveling or filling of low areas in the concrete – “duck
ponds” may still exist after the work is completed
Work Site Needs: (Provided by means of the client)
Items that need to be removed prior to our arrival
Proof that existing floor covering is asbestos free
All items from the workspace
Floor to be broom swept
Additional onsite requirements
SwedeBro requires exclusive access to the area for the duration of the project
Dumpster for disposal of project debris. IF a dumpster is not available one can be
provided for an additional fee not to exceed $700.00.
Overhead lighting – sufficient to perform work and representative of finished
lighting
Temperature controlled environment – Slab temp must be above 60 degrees for
48 hours prior to installation
Electrical access – If sufficient power is unavailable and a generator is required,
additional charges will apply
o Installation Scope – A minimum of three 20-amp outlets on separate
breakers is needed within 150 feet of the workspace
Access codes/keys, etc.
THIS CONTRACT SUBJECT TO THE TERMS AND CONDITIONS LISTED BELOW
1. The terms set forth in this agreement are intended as the complete and exclusive statement of the contract
and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement.
Only a memorandum signed by both parties and their authorized agent may amend this contract. Any changes
to this contract may subject Buyer to additional charges.
2. Seller will complete work as expediently as possible once started and begin work within terms agreed to.
Seller is not responsible for delays beyond his control.
3. This agreement is the actual order of the items listed above and it is understood that all items are custom
made and all work is custom. Deposit is non-refundable. In case of sale of home or business, contract may
be terminated upon payment to Seller of a sum equal to one third of the remaining balance.
4. Buyer agrees to and has read the Chemical Stain Disclaimer form (if necessary), and Expectation form.
5. Balance of money is due upon completion of work. If claim for payment is placed in the hands of an attorney
for collection, Buyer agrees to pay Seller a reasonable attorney’s fee fixed by the court.
6. Except as provided in writing, Seller does not warrant the goods covered by this agreement and no other
warranty expressed or implied is made by Seller. Seller is also not responsible for slip resistance chosen by
the Buyer. If Buyer desires to change slip resistance, additional charges will apply.
7. Warranty is void with regard to any part or parts subject to abuse, neglect, or accidental causes including but
not limited to: fire, flood, acts of God, and war.
8. Seller is not responsible for sub-surfaces such as concrete during the installation due to the fact the prior
conditions of the surfaces cannot be determined. Any problems that occur due to these sub-surfaces cannot
be warranted. This includes moisture transmission and hydrostatic pressure in concrete. Any defects in sub-
surface will not be addressed unless listed above.
9. Seller will make every reasonable effort, in advance, to protect landscaping, walls and all adjacent areas and
items from damage; however, Seller cannot warranty these areas against possible damage. It is the
responsibility of the Buyer to protect these areas. Pools must be drained during installation.
10. Seller will not assume responsibility of damage caused by non-recommended maintenance procedures. It is
agreed that Seller shall not be liable for any defect or damage resulting from installations requested by Buyer
that depart from accepted installation methods. If an unauthorized person services the surface, any warranty
is automatically voided, and Seller assumes no liability or responsibility for damage.
11. In cases where buyer does not own the home or business to which Seller is installing surface, buyer represents
that he has permission of owner to install surface and is fully responsible for completion of contract.
Condominium owners, homeowners, and business owners responsible to associations or boards represent
that they have or will obtain any necessary approvals.
12. Buyer grants Seller permission to photograph the installation and installation site and use such photographs
in future sales presentations and advertising.
13. During the project, Seller may substitute better quality and/or more expensive products and/or processes with
or without the verbal or written approval of the Buyer.
14. Buyer must notify Seller a minimum of 48 hours (not including weekends) prior to the scheduled start day
of any delays or postponement. If Seller is not notified at least 48 hours in advance, additional charges will
be added.
15. Any person or company supplying labor or materials for this improvement to your property may file a lien
against your property if that person or company is not paid for the contributions. Under Minnesota law, you
have the right to pay persons who supplied labor or materials for this improvement directly and deduct this
amount from our contract price, or withhold the amounts due them from us until 120 days after completion
of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material
for the improvement and who gave you timely notice.
No. 2672July 9, 2025
City of Scandia
Attn: Charles Fischer
14727 209th St N
Scandia, MN 55073
c.fischer@ci.scandia.mn.us
(651) 433-5223
Prepared for:
Modern Concrete Coatings | Nick Jacobs
4095 Blackhawk Rd, Eagan, Minnesota 55122
P: (320) 292-6545 | nick@moderncc.co
www.modernconcretecoatings.com
ESTIMATE
Community Center Kitchen Floor Coating -- 15040 Scandia Trail N
Scope of Work Total
General Commercial Space $5,437.50
Item: General Commercial Space
Quantity: 1
Measurement: 870 (sq. ft.)
Additional Properties:
1. Color: TBD
2. Texture: Shark Bite (Normal Texture)
Notes:
Indoor/Commercial Ad-Ons $870.00
Item: Indoor/Commercial Ad-Ons
Quantity: 1
Addons:
1. 1 2nd Topcoat(s)
Measurement: 870 (sq. ft.)
General Commercial Repairs $1,740.00
Item: General Commercial Repairs
Quantity: 1
Addons:
1. 1 Removal(s)
Measurement: 870 (sq. ft.)
Page 1 of 2
Scope of Work Total
Preparation Work/Fee $500.00
Item: Preparation Work/Fee
Quantity: 1
Measurement: 500 (dollars)
Subtotal:$8,547.50
Discount:$271.88
Grand Total:$8,275.62
20% deposit due upon signing. Remaining balance due on the day of
completion.
Customer is subject to an additional fee or cancellation of project if
belongings are not cleared out of the space prior to our installation
crew's arrival.
If on the day of installation there is a high level of moisture found in
your concrete/foundation (moisture levels are tested after profiling),
there may be an additional charge for moisture mitigation treatment
for your concrete or your installation will need to be rescheduled to a
later day to allow for the concrete to dry out prior to coating, allowing
for proper adhesion.
Installation Process:
• Diamond Profile for Permanent Adhesion
• Diamond Profile Cracks and Imperfections to Prepare for Mender Application
• Apply 2 Part Mender Crack and Pit Repair & Diamond Profile Smooth
• Apply Pure Polyurea Base Coat
• Broadcast Generous Amounts of Acrylic Chip
• Remove Excess Media Broadcast by Scraping
• Apply Polyaspartic Top Coat
• Coating Texture
• Disclaimers: Verticals and stairs are not covered under the warranty, nor are they repaired in our process. Substrate failure is not covered in the
warranty.
• Saw cuts are not filled
• We do not change the pitch or slope of concrete during our processPLEASE NOTE, ANY SERVICES OR ITEMS NOT WRITTEN INTO THIS
AGREEMENT WILL NOT BE INCLUDED OR PERFORMED.
Modern Concrete Coatings is to provide all permits and bonds. Remove all job-related debris. The process of installation requires the preparation
of site and the supply and installation of products described above with all ancillary hardware. The Company shall not be responsible for the
moving of any gas, electrical, wiring, plumbing, or telephone installations. You shall at your own cost, make suitable arrangements for such work
prior to the time the Company begins work and shall acquire any permits necessary for the Company to perform the work provided herein. You
agree to pay cash according to the terms shown below or, if your credit is approved, to sign a note whether or not provided by us for payment of
the amount due. If you fail to pay according to the terms below and have not signed a note the entire unpaid amount becomes immediately due
and you must pay a collection cost equal to our actual costs of collection, up to 15% of the total amount you owe plus attorney's fees and court
costs. In addition, you understand that by failing to pay according to the terms below, the Company may have a claim against you which may be
enforced against your property in accordance with the applicable lien laws. Unless otherwise specified it is understood that you are ready for this
work to begin. If you refuse to permit the Company or their representatives to proceed with the work herein, or in the event of any other breach
of this agreement, for any reason whatsoever, shall cause you to pay to the Company a sum of money equal to 75% (Seventy-Five Percent) of the
price agreed to be paid, as fixed, liquidated and ascertained damages, and not as a penalty without further proof of loss or damage. For Credit
Card Payments, balance due will automatically be charged upon completion. For checks or cash, Balance will be collected by crew foreman. This
sale is subject to the provisions of the Home Solicitation Sales Act and the Home Improvement Act. This instrument is not negotiable. Buyer(s)
hereby jointly and severally agrees to purchase the products and/or services of Modern Concrete Coatings (“Contractor”) as listed herein and on
the accompanying specification sheet(s), in accordance with the terms and conditions described on the front and reverse of this Agreement and
on the front and reverse of the attached project Agreement(s) (collectively, “Agreement”). Buyer(s) hereby agrees to sign a completion certificate
after Contractor has completed all work under this Agreement. Buyer(s) agrees and understands that this Agreement constitutes the entire
understanding between the parties, and that there are no verbal understandings changing or modifying any of the terms of this Agreement.
Buyer(s) hereby acknowledges that Buyer(s) 1) has read this Agreement, understands the terms of this Agreement, and has received a completed,
signed, and dated copy of this Agreement on the date first written above and 2) was orally informed of Buyer’s right to cancel this Agreement.
X X
Charles Fischer
[sig|req|signer1||||240|35][sig|req|signer2||||240|35]
Company Authorized Signature
Page 2 of 2
Model Number Burners Total BTU Net Weight(lb) Gross Weight(lb)
PT-HP12-M 2 50,000 55 84
PT-HP24-M 4 100,000 96 137
PT-HP36-M 6 150,000 136 189
Model Number Cubic feet Dimensions (inch)
PT-HP12-M 5.28 (0.15cubic meter) W15 3/4” * D33 1/2” * H17 1/2”
PT-HP24-M 9.24 (0.27cubic meter) W27 1/2” * D33 1/2” * H17 1/2”
PT-HP36-M 13.2 (0.38cubic meter) W39 1/2” * D33 1/2” * H17 1/2”
PT-HP12-M PT-HP24-M PT-HP36-M Heavy Duty Gas Countertop Hot Plates
Specifications
• Stainless steel front bullnose design and side construction
that’s fully welded for extra durability
• 25,000 BTU per burner
• Two cast iron burners every 12” grate width
• 4”-5 1/2” adjustable legs
• Separate gas valves for each burner with one pilot light per
burner
• Removable drip tray for easy cleaning
• 3/4” rear NPT gas inlet
PlanView
Specifications
PT-HP36-M
Approvals
•CSA Certification
•CSA Sanitation, NSF/ANSI 4
Patriot’s gas countertop hot plates are designed for
use with either natural or LP gas. Constructed of
stainless steel front and sides that are fully welded,
These units are able to stand the toughest of
kitchen environments.
Each unit includes tips for field conversion to LP.
Shipping Information
Stainless Steel Equipment Stand
ITEM # PA3072
Materials
• Top: 16 Gauge 430 series stainless steel
• Undershelf: 16 Gauge galvanized undershelf and
hat channel
• Legs: 1-5/8" diameter heavy gauge galvanized
tubing with high impact corrosion resistant
adjustable feet
Specifications
•72"W x 30"D x 24"H Equipment stand
• 16 Gauge 430 series stainless steel top shelf with 1-1/2" turn up
on left-rear-right sides
•Galvanized adjustable undershelf
• Galvanized leg and socket with adjustable feet
• Easy to assemble
• NSF approved
August 31, 2018 AJL
TO:
QUANTITY U/M ITEM NUMBER / DESCRIPTION UNIT PRICE
1-800-295-5510
uline.com
customer.service@uline.com
Page 1 of 1
SCANDIA CITY OF
14727 209TH ST N
SCANDIA MN 55073-8503
QUOTE #: M5-013752
DATE: 07/10/25
SALES REP: MAXWELL KRUEGER
TERMS: NET 30
FOB POINT: ORIGIN
DELIVERY: BEST WAY
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Any comments on Uline and/or our pricing are greatly appreciated.
Kindly contact customer service at 1-800-295-5510.
QUOTATION
ATTN: CHARLES FISCHER
CUST# 22708184
15 CARTON S-26258
INDUSTRIAL CEILING TILES - SMOOTH, 24 X 24"
136.00