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8.a February 6, 2017 Parks & Rec Minutes City of Scandia Parks and Recreation Committee Monday, February 6, 2017 Members Present: Ryan Jinks (Chair), Greg Zauner (Vice Chair), Jodi Feldmann, and Dustin Hegland Members Absent: Terry Gorham Also Present: Jim Schneider (Council Liaison), Christine Maefsky, Steve Kronmiller, Chris Ness, Adam Hawkinson, Neil Soltis, and public Chair Jinks called the meeting to order at 7:00 p.m. PUBLIC FORUM There were no comments. APPROVAL OF AGENDA Motion by Zauner, seconded by Hegland, to approve the agenda. The motion carried 4-0. APPROVAL OF MINUTES Motion by Hegland, seconded by Feldmann, to approve the January 5, 2017 minutes. The motion carried 4-0. REPORTS Chair Report Jinks summarized the report to the Council at the January meeting noting the Vinterfest event update, approval for the summer camps, approval of the appointments to the Comprehensive Plan Steering Committee and the Capital Improvement Committee, and the removal of the hockey sign. Jinks noted that the Committee has been requested by the Council to make an evaluation of 4 alternatives for the House Landing Boat Ramp project and provided a history of the PRC’s discussions on the issue further noting the lack of crime at the location and that the landing is a road and not a park. Jinks stated that he felt the PRC had previously made a recommendation on the issue and that further discussion was unnecessary. Councilmember Kronmiller commented that the previous actions by the Council regarding the road and landing were made without public input and this is an opportunity to step back and discussion the options for the landing only. The Committee discussed the options and the previous PRC discussions regarding the landing. Mayor Maefsky requested the Committee consider the 4 alternatives from a park perspective. Jinks noted that the item will be added for discussion at the March meeting. Vice Chair Report Zauner noted that his comments relate to the Vinterfest event and will provide those in the recap. City Administrator Report Soltis provided an update on the process to appoint a new PRC member and the Comprehensive Plan Steering Committee. February 6, 2017 Scandia Parks and Recreation Committee Page 2 of 3 Public Works Director Report Hawkinson provided an update on the staff time related to Vinterfest and suggested that the cost and workload demands be considered when making changes to the event. Zauner suggested looking at alternatives for raising the rink doors to eliminate the need to chisel out ice. Staff Report No staff report OLD BUSINESS Vinterfest Recap Corey Roberts reported on the Scanley Cup event complimenting the Public Works Department for the work on the ice sheet, reporting that a portion of the registration money was stolen from the warming house and consequently the event lost money, and the need for additional volunteer to provide help during the event. Jenna Mertes reported that the Kubb tournament had 45 teams and a waiting list. Each of the teams was able to play 9 games. Mertes felt that the event could grow and is interested in continuing the event next year. Scott Taylor noted that the event was very successful, expressed appreciation for the support to bring people into town, and looks to increase Meister’s role in the future. Taylor presented a $900 donation to the event. Zauner requested a correction for the future that each snow sculpture participant will receive a medallion. Zauner provided suggestions for future Vinterfest events including the use of picture spots, placing the poster on the City website, registering a domain name for the event, reaching out to groups such as the Scouts, Gammelgarden and Riders for additional participation options, including the Scandia name on future buttons, and the need for someone to coordinate the button contest with the schools. Jinks noted that the objective of centralizing the events was a success, the lack of a theme helped provide clarity to the event, and the success in adding Kubb to the event. MnDNR Outdoor Recreation Grant Program There were no suggestions for projects that could be partially funded through the grant program. PRC Operating Calendar Jinks reviewed the calendar for items to be addressed in March. PRC Annual Report The Committee reviewed the draft of the Annual Report to the City Council. Motion by Jinks, seconded by Hegland, to approve the report as drafted. The motion carried 4-0. February 6, 2017 Scandia Parks and Recreation Committee Page 3 of 3 AGENDA FOR NEXT MEETING The proposed agenda for the March 6, 2017 meeting: 1. Election of Officers 2. Summer Recreation Programs 3. Parks Master Plan update 4. Discussion of Log house Landing alternatives. The alternate meeting dates was discussed and it was noted that the change of the alternate date that was recommended by the PRC would need to be approved as a bylaws change by the City Council. Soltis noted that a format for input on the Log House Landing alternatives will be sent to the Commission members in advance of the March meeting to help facilitate the discussion. ADJOURNMENT Jinks recognized Zauner for the 5 years of service on the Committee. Motion by Zauner, seconded by Hegland, to adjourn the meeting. The motion carried 4-0. The meeting adjourned at 8:15 p.m. Respectfully submitted, Neil Soltis City Administrator