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9.d Discussion on quotes for the replacement of 2009 John Deere mower Staff Report Date of Meeting: March 21, 2017 To: City Council From: Adam Hawkinson, Director of Public Works Re: PW-010, Replacement of the 2009 1545 John Deere Mower Background: The Council has approved the 2017 CIP budget. In the budget is $30,000.00 to replace the 2009 John Deere mower. Replacement is necessary due to future costly expenses that would likely occur due to years of use. There are currently about $1000 worth of repairs and maintenance that need to be completed before the mowing season begins. There is also an electrical issue in the starting of the machine that the mechanics from the JD dealership are having problems identifying. The current machine has a cab with heat and AC, mower deck, snow blower, and is 2WD (2 wheel drive). With two of our three ballfields being in low areas, the two wheel drive mower does get stuck and needs to be pulled out which means driving heavier equipment on to the fields and damaging them in order to pull out the mower that is stuck. Issue Staff is requesting a recommendation from City Council to approve the purchase of new lawn tractor and the attachments that is similar to our current equipment. Proposal Details: We have received six quotes through the MN State contract vendors and two quotes were through the regular quote process from Kubota. The Kubota dealer could provide better discounts by using the manufactures pricing guidelines. The pricing for each of the options is on the spreadsheet attached. The quotes in the Total column and the W/ Trade column are without the broom and equipped similar to what we currently own. The broom would be an upgrade in attachments from what we currently own. Both 2WD and 4WD options were considered since the AC cab option only came with the 4 WD machine from some manufactures. The 4WD option would allow the user better traction in the winter for snow blowing and the staff would not have to buy chains, and install them on the machine annually. It would also aid in mowing the lower wet areas of the ballfields. Fiscal Impact: Funds used are allocated through the CIP Equipment Replacement Fund. The mower purchase will not affect or incur a debt from the residents of Scandia. The City allocated $30,000 to pay for the new truck. Trade-in values are included in the spreadsheet below. Cab A/C 4x2 4x4 Total Trade offer W/Trade Broom Total Toro 3280-D No $26,719.07 32,504.78$ $9,725.00 $22,779.78 $5,032.29 $27,812.07 Toro 3280-D No $34,982.78 34,982.78$ $9,725.00 $25,257.78 $5,032.29 $30,290.07 Toro 360 - Demo yes $39,725.00 39,725.00$ $9,725.00 $30,000.00 $4,725.00 $34,725.00 John Deere 1575 Yes $34,160.19 34,160.19$ $6,800.00 $27,360.00 $3,682.34 $31,042.53 Kubota F3990 Yes $38,129.82 38,129.82$ $9.000.00 $29,129.82 $3,370.64 $32,500.46 Kubota F2690E No $22,688.58 30,513.67$ $9.000.00 $21,513.67 $3,370.64 $24,884.31 Jacobson 4212 No $23,948.18 33,302.43$ $3,500 29,802.43$ $5,937.50 $35,739.93 Jacobson2212 No $31,525.59 31,525.59$ $3,500 $28,025.59 $5,937.50 $33,963.09 Mower Purchase Options Options: 1. Recommend the purchase of the Toro 3280D 4X2 - w/o broom 2. Recommend the purchase of the Toro 3280D 4X2 -with broom 3. Recommend the purchase of the Toro 3280D 4X2 -w/o broom 4. Recommend the purchase of the Toro 3280D 4X4 -with broom 5. Recommend the purchase of the 2015 demo Toro 360 4X4 - w/o broom 6. Recommend the purchase of the 2015 demo Toro 360 4X4 - with broom 7. Recommend the purchase of the John Deere 1575 4X4 - w/o broom 8. Recommend the purchase of the John Deere 1575 4X4 - with broom 9. Recommend the purchase of the Kubota F3990 4X4 - w/o broom 10. Recommend the purchase of the Kubota F3990 4X4 - with broom 11. Recommend the purchase of the Kubota F2690E 4X2 - w/o broom 12. Recommend the purchase of the Kubota F2690 4X2 - with broom 13. Recommend the purchase of the Jacobson 4X4 – w/o broom 14. Recommend the purchase of the Jacobson 4X4 - with broom 15. Recommend the purchase of the Jacobson 4X2 – w/o broom 16. Recommend the purchase of the Jacobson 4X2 - with broom 17. Recommend no purchase Recommendation: Option 5 or 6 is the recommendation by the staff as it allows Scandia to have a mower that will allow us to continue to provide quality customer services. Option 7 or 8 is their second choice. Attachments: Quotes from Toro Quote from John Deere Quotes from Kubota Quotes from Jacobson Date:30 December 2016 Offer Expires:27 April 2017 Confidential 14545027Quote Id: Prepared For: City Of Scandia Prepared By:John Waldoch WALDOCH SPORTS, INC. 13824 Lake Drive Forest Lake,MN 55025 Tel: 651-464-5776 Fax: 651-464-1592 Email:info@waldochsports.com Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: City Of Scandia MNHome: 651-325-5218 Prepared By: John WaldochWALDOCH SPORTS, INC.13824 Lake DriveForest Lake, MN 55025Phone: 651-464-5776info@waldochsports.com Quote Id:14545027 30 December 2016 13 March 2017 Created On: Last Modified On: Expiration Date:27 April 2017 Equipment Summary Selling Price Qty Extended JOHN DEERE 1575 TerrainCut with ComfortCab Commercial Front Mower (Less Mower Deck) $ 25,893.65 X 1 =$ 25,893.65 JOHN DEERE 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck $ 3,509.23 X 1 =$ 3,509.23 JOHN DEERE 60 Heavy-Duty Rotary Broom (For 1500 TerrainCut, 1400/1500 Series II and Non-Series II Front Mowers) $ 3,794.70 X 1 =$ 3,794.70 Equipment Total $ 33,197.58 Trade In Summary Qty Each Extended JOHN DEERE 1445 31HP DIESEL FRONT MOWER 1 $ 6,800.00 $ 6,800.00 PayOff $ 0.00 Total Trade Allowance $ 6,800.00 Trade In Total $ 6,800.00 Quote Summary Equipment Total $ 33,197.58 Trade In $ (6,800.00) SubTotal $ 26,397.58 Total $ 26,397.58 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 26,397.58 Selling Equipment Quote Id: 14545027 Confidential JOHN DEERE 1575 TerrainCut with ComfortCab Commercial Front Mower (Less Mower Deck) Hours: Stock Number: Selling Price $ 25,893.65 Code Description Qty Unit Extended 2443TC 1575 TerrainCut with ComfortCab Commercial Front Mower (Less Mower Deck) 1 $ 38,549.00 $ 38,549.00 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 $ 0.00 Standard Options Total $ 0.00 Other Charges Freight 1 $ 589.50 $ 589.50 Other Charges Total $ 589.50 Suggested Price $ 39,138.50 Customer Discounts Customer Discounts Total $ -13,244.85 $ -13,244.85 Total Selling Price $ 25,893.65 JOHN DEERE 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck Hours: Stock Number: Selling Price $ 3,509.23 Code Description Qty Unit Extended 0347TC 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck 1 $ 4,787.00 $ 4,787.00 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 $ 0.00 Standard Options Total $ 0.00 Dealer Attachments TCA24048 Service Latch Chain (7 Link)1 $ 12.08 $ 12.08 Dealer Attachments Total $ 12.08 Suggested Price $ 4,799.08 Customer Discounts Customer Discounts Total $ -1,289.85 $ -1,289.85 Total Selling Price $ 3,509.23 Selling Equipment Quote Id: 14545027 Confidential JOHN DEERE 60 Heavy-Duty Rotary Broom (For 1500 TerrainCut, 1400/1500 Series II and Non-Series II Front Mowers) Hours: Stock Number: Selling Price $ 3,794.70 Code Description Qty Unit Extended 0500TC 60 Heavy-Duty Rotary Broom (For 1500 TerrainCut, 1400/1500 Series II and Non-Series II Front Mowers) 1 $ 3,247.00 $ 3,247.00 Standard Options - Per Unit 1000 Lift Arms, Cylinders, Drive Shaft and Hardware 1 $ 1,633.00 $ 1,633.00 Standard Options Total $ 1,633.00 Dealer Attachments TCB10303 Rear Weight Mounting Kit 1 $ 112.36 $ 112.36 Dealer Attachments Total $ 112.36 Suggested Price $ 4,992.36 Customer Discounts Customer Discounts Total $ -1,197.66 $ -1,197.66 Total Selling Price $ 3,794.70 OLSON POWER & EQUIPMENT, INC. P.O. BOX 39 NORTH BRANCH, MN 55056 PHONE: 651-674-4494 WEBSITE: www.olsonpower.com Thank you for your business! l No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL PERCENTAGE RATE). Signature: _______________________________________________________________________ Copyright (c) 2015 HBS Systemsolson_quote.template SALES ORDER: 56219.03 CITY OF SCANDIA Customer: 04001 Created: 01/13/2017 Phone: 651-433-2274 Expires: 02/13/2017 SCANDIA MN 55073 Cell: 651-325-5218 Salesperson: MN page 1 18869.88Unit Sale: 2017 KUB F3990 FRONT CUT stock number: TEMP 3990.35Unit Sale: 2017 KUB RCK72P-F39 72" MOWER stock number: TEMP 93.73Unit Sale: 2017 KUB BX8064 WEIGHT BRK stock number: TEMP 208.28Unit Sale: 2017 KUB BL80608062 WEIGHTS stock number: TEMP 267.54Unit Sale: 2017 KUB F5212A QUICK HTCH stock number: TEMP 555.10Unit Sale: 2017 KUB F8283F5216 HYD VALVE stock number: TEMP 3291.47Unit Sale: 2017 KUB F5220B S BLOWER stock number: TEMP 543.27Unit Sale: 2017 KUB B2516A ELECT DEF stock number: TEMP OLSON POWER & EQUIPMENT, INC. P.O. BOX 39 NORTH BRANCH, MN 55056 PHONE: 651-674-4494 WEBSITE: www.olsonpower.com Thank you for your business! l No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL PERCENTAGE RATE). Signature: _______________________________________________________________________ Copyright (c) 2015 HBS Systemsolson_quote.template SALES ORDER: 56219.03 CITY OF SCANDIA Customer: 04001 Created: 01/13/2017 Phone: 651-433-2274 Expires: 02/13/2017 SCANDIA MN 55073 Cell: 651-325-5218 Salesperson: MN page 2 194.74Unit Sale: 2017 KUB F2524 PTO 1/2 stock number: TEMP 3370.64Unit Sale: 2017 KUB L2163 BROOM stock number: TEMP 9296.00Unit Sale: 2017 TER 900246 CAB stock number: TEMP INCL. RR MIRROR, RR WIPER,WASHER, RR LED LIGHTS, ROOF MT ROT BEACON, FRT LED LIGHTS, 4 WAY FLASHERS, INTERIOR RR MIRROR AC AND HEAT FREIGHT CHARGES $1350.00 DEALER PREP & SET UP 3000.00 OPE CUSTOMER DISCOUNT -3531.00 Subtotal 41500.00 Trade Item: JD 1445 II FRONT MWR stock number: 18004 serial number: TBD -9000.00 Sales Tax 0.00 Total Sale $32500.00 MTI Distributing Equipment Proposal March 2, 2017 City of Scandia Adam Hawkinson Expiration Date:4/1/2017 *MN State Contract Pricing T-775 Qty Model Number Description Price Price Extension 1 Demo 2015 Demo Toro GM 360 with cab, ac, 72"side discharge deck $35,000.00 $35,000.00 1 Demo Demo Erskine Snowblower $4,725.00 $4,725.00 1 Demo Demo MB Broom for Gm 360 $4,725.00 $4,725.00 1 xx-ue Less trade in JD 1445 with cab, air and blower unit has 1600 hours ($9,725.00)($9,725.00) Sub-total $34,725.00 *Demo units are subject to prior sale* Toro commericial equipments has two year warranty Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank, SCPS Mandi Prinsen Outside Sales Representative Inside Sales Representative 612-877-0837 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 Tax is not included in pricing. A 2.5% service fee will apply for all credit card transactions.