9.d Discussion on quotes for the replacement of 2009 John Deere mower
Staff Report
Date of Meeting: March 21, 2017
To: City Council
From: Adam Hawkinson, Director of Public Works
Re: PW-010, Replacement of the 2009 1545 John Deere Mower
Background:
The Council has approved the 2017 CIP budget. In the budget is $30,000.00 to replace the 2009 John Deere
mower. Replacement is necessary due to future costly expenses that would likely occur due to years of use. There
are currently about $1000 worth of repairs and maintenance that need to be completed before the mowing season
begins. There is also an electrical issue in the starting of the machine that the mechanics from the JD dealership are
having problems identifying. The current machine has a cab with heat and AC, mower deck, snow blower, and is
2WD (2 wheel drive). With two of our three ballfields being in low areas, the two wheel drive mower does get stuck
and needs to be pulled out which means driving heavier equipment on to the fields and damaging them in order to
pull out the mower that is stuck.
Issue
Staff is requesting a recommendation from City Council to approve the purchase of new lawn tractor and the
attachments that is similar to our current equipment.
Proposal Details:
We have received six quotes through the MN State contract vendors and two quotes were through the regular
quote process from Kubota. The Kubota dealer could provide better discounts by using the manufactures
pricing guidelines. The pricing for each of the options is on the spreadsheet attached. The quotes in the Total
column and the W/ Trade column are without the broom and equipped similar to what we currently own. The
broom would be an upgrade in attachments from what we currently own.
Both 2WD and 4WD options were considered since the AC cab option only came with the 4 WD machine from
some manufactures. The 4WD option would allow the user better traction in the winter for snow blowing and
the staff would not have to buy chains, and install them on the machine annually. It would also aid in mowing
the lower wet areas of the ballfields.
Fiscal Impact:
Funds used are allocated through the CIP Equipment Replacement Fund. The mower purchase will not affect
or incur a debt from the residents of Scandia. The City allocated $30,000 to pay for the new truck. Trade-in
values are included in the spreadsheet below.
Cab A/C 4x2 4x4 Total Trade offer W/Trade Broom Total
Toro 3280-D No $26,719.07 32,504.78$ $9,725.00 $22,779.78 $5,032.29 $27,812.07
Toro 3280-D No $34,982.78 34,982.78$ $9,725.00 $25,257.78 $5,032.29 $30,290.07
Toro 360 - Demo yes $39,725.00 39,725.00$ $9,725.00 $30,000.00 $4,725.00 $34,725.00
John Deere 1575 Yes $34,160.19 34,160.19$ $6,800.00 $27,360.00 $3,682.34 $31,042.53
Kubota F3990 Yes $38,129.82 38,129.82$ $9.000.00 $29,129.82 $3,370.64 $32,500.46
Kubota F2690E No $22,688.58 30,513.67$ $9.000.00 $21,513.67 $3,370.64 $24,884.31
Jacobson 4212 No $23,948.18 33,302.43$ $3,500 29,802.43$ $5,937.50 $35,739.93
Jacobson2212 No $31,525.59 31,525.59$ $3,500 $28,025.59 $5,937.50 $33,963.09
Mower Purchase Options
Options:
1. Recommend the purchase of the Toro 3280D 4X2 - w/o broom
2. Recommend the purchase of the Toro 3280D 4X2 -with broom
3. Recommend the purchase of the Toro 3280D 4X2 -w/o broom
4. Recommend the purchase of the Toro 3280D 4X4 -with broom
5. Recommend the purchase of the 2015 demo Toro 360 4X4 - w/o broom
6. Recommend the purchase of the 2015 demo Toro 360 4X4 - with broom
7. Recommend the purchase of the John Deere 1575 4X4 - w/o broom
8. Recommend the purchase of the John Deere 1575 4X4 - with broom
9. Recommend the purchase of the Kubota F3990 4X4 - w/o broom
10. Recommend the purchase of the Kubota F3990 4X4 - with broom
11. Recommend the purchase of the Kubota F2690E 4X2 - w/o broom
12. Recommend the purchase of the Kubota F2690 4X2 - with broom
13. Recommend the purchase of the Jacobson 4X4 – w/o broom
14. Recommend the purchase of the Jacobson 4X4 - with broom
15. Recommend the purchase of the Jacobson 4X2 – w/o broom
16. Recommend the purchase of the Jacobson 4X2 - with broom
17. Recommend no purchase
Recommendation:
Option 5 or 6 is the recommendation by the staff as it allows Scandia to have a mower that will allow us to
continue to provide quality customer services. Option 7 or 8 is their second choice.
Attachments:
Quotes from Toro
Quote from John Deere
Quotes from Kubota
Quotes from Jacobson
Date:30 December 2016 Offer Expires:27 April 2017
Confidential
14545027Quote Id:
Prepared For:
City Of Scandia
Prepared By:John Waldoch
WALDOCH SPORTS, INC.
13824 Lake Drive
Forest Lake,MN 55025
Tel: 651-464-5776
Fax: 651-464-1592
Email:info@waldochsports.com
Salesperson : X ______________Accepted By : X ______________
Confidential
Quote Summary
Prepared For:
City Of Scandia MNHome: 651-325-5218
Prepared By:
John WaldochWALDOCH SPORTS, INC.13824 Lake DriveForest Lake, MN 55025Phone: 651-464-5776info@waldochsports.com
Quote Id:14545027
30 December 2016
13 March 2017
Created On:
Last Modified On:
Expiration Date:27 April 2017
Equipment Summary Selling Price Qty Extended
JOHN DEERE 1575 TerrainCut with
ComfortCab Commercial Front
Mower (Less Mower Deck)
$ 25,893.65 X 1 =$ 25,893.65
JOHN DEERE 72 In. 7-Iron PRO
Commercial Side Discharge Mower
Deck
$ 3,509.23 X 1 =$ 3,509.23
JOHN DEERE 60 Heavy-Duty Rotary
Broom (For 1500 TerrainCut,
1400/1500 Series II and Non-Series
II Front Mowers)
$ 3,794.70 X 1 =$ 3,794.70
Equipment Total $ 33,197.58
Trade In Summary Qty Each Extended
JOHN DEERE 1445 31HP DIESEL FRONT
MOWER
1 $ 6,800.00 $ 6,800.00
PayOff $ 0.00
Total Trade Allowance $ 6,800.00
Trade In Total $ 6,800.00
Quote Summary
Equipment Total $ 33,197.58
Trade In $ (6,800.00)
SubTotal $ 26,397.58
Total $ 26,397.58
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 26,397.58
Selling Equipment
Quote Id: 14545027
Confidential
JOHN DEERE 1575 TerrainCut with ComfortCab Commercial Front Mower
(Less Mower Deck)
Hours:
Stock Number:
Selling Price
$ 25,893.65
Code Description Qty Unit Extended
2443TC 1575 TerrainCut with ComfortCab
Commercial Front Mower (Less Mower
Deck)
1 $ 38,549.00 $ 38,549.00
Standard Options - Per Unit
001A United States and Canada 1 $ 0.00 $ 0.00
Standard Options Total $ 0.00
Other Charges
Freight 1 $ 589.50 $ 589.50
Other Charges Total $ 589.50
Suggested Price $ 39,138.50
Customer Discounts
Customer Discounts Total $ -13,244.85 $ -13,244.85
Total Selling Price $ 25,893.65
JOHN DEERE 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck
Hours:
Stock Number:
Selling Price
$ 3,509.23
Code Description Qty Unit Extended
0347TC 72 In. 7-Iron PRO Commercial Side
Discharge Mower Deck
1 $ 4,787.00 $ 4,787.00
Standard Options - Per Unit
001A United States and Canada 1 $ 0.00 $ 0.00
Standard Options Total $ 0.00
Dealer Attachments
TCA24048 Service Latch Chain (7 Link)1 $ 12.08 $ 12.08
Dealer Attachments Total $ 12.08
Suggested Price $ 4,799.08
Customer Discounts
Customer Discounts Total $ -1,289.85 $ -1,289.85
Total Selling Price $ 3,509.23
Selling Equipment
Quote Id: 14545027
Confidential
JOHN DEERE 60 Heavy-Duty Rotary Broom (For 1500 TerrainCut, 1400/1500
Series II and Non-Series II Front Mowers)
Hours:
Stock Number:
Selling Price
$ 3,794.70
Code Description Qty Unit Extended
0500TC 60 Heavy-Duty Rotary Broom (For
1500 TerrainCut, 1400/1500 Series II
and Non-Series II Front Mowers)
1 $ 3,247.00 $ 3,247.00
Standard Options - Per Unit
1000 Lift Arms, Cylinders, Drive Shaft and
Hardware
1 $ 1,633.00 $ 1,633.00
Standard Options Total $ 1,633.00
Dealer Attachments
TCB10303 Rear Weight Mounting Kit 1 $ 112.36 $ 112.36
Dealer Attachments Total $ 112.36
Suggested Price $ 4,992.36
Customer Discounts
Customer Discounts Total $ -1,197.66 $ -1,197.66
Total Selling Price $ 3,794.70
OLSON POWER & EQUIPMENT, INC.
P.O. BOX 39 NORTH BRANCH, MN 55056
PHONE: 651-674-4494
WEBSITE: www.olsonpower.com
Thank you for your business!
l
No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL
PERCENTAGE RATE).
Signature: _______________________________________________________________________
Copyright (c) 2015 HBS Systemsolson_quote.template
SALES ORDER: 56219.03 CITY OF SCANDIA Customer: 04001
Created: 01/13/2017 Phone: 651-433-2274
Expires: 02/13/2017 SCANDIA MN 55073 Cell: 651-325-5218
Salesperson: MN page 1
18869.88Unit Sale: 2017 KUB F3990 FRONT CUT
stock number: TEMP
3990.35Unit Sale: 2017 KUB RCK72P-F39 72" MOWER
stock number: TEMP
93.73Unit Sale: 2017 KUB BX8064 WEIGHT BRK
stock number: TEMP
208.28Unit Sale: 2017 KUB BL80608062 WEIGHTS
stock number: TEMP
267.54Unit Sale: 2017 KUB F5212A QUICK HTCH
stock number: TEMP
555.10Unit Sale: 2017 KUB F8283F5216 HYD VALVE
stock number: TEMP
3291.47Unit Sale: 2017 KUB F5220B S BLOWER
stock number: TEMP
543.27Unit Sale: 2017 KUB B2516A ELECT DEF
stock number: TEMP
OLSON POWER & EQUIPMENT, INC.
P.O. BOX 39 NORTH BRANCH, MN 55056
PHONE: 651-674-4494
WEBSITE: www.olsonpower.com
Thank you for your business!
l
No Finance Charge made on accounts paid within 30 Days, will on the billing date following be charge 1-1/2% per month finance charge (18% ANNUAL
PERCENTAGE RATE).
Signature: _______________________________________________________________________
Copyright (c) 2015 HBS Systemsolson_quote.template
SALES ORDER: 56219.03 CITY OF SCANDIA Customer: 04001
Created: 01/13/2017 Phone: 651-433-2274
Expires: 02/13/2017 SCANDIA MN 55073 Cell: 651-325-5218
Salesperson: MN page 2
194.74Unit Sale: 2017 KUB F2524 PTO 1/2
stock number: TEMP
3370.64Unit Sale: 2017 KUB L2163 BROOM
stock number: TEMP
9296.00Unit Sale: 2017 TER 900246 CAB
stock number: TEMP
INCL. RR MIRROR, RR WIPER,WASHER, RR LED LIGHTS, ROOF MT ROT
BEACON, FRT LED LIGHTS, 4 WAY FLASHERS, INTERIOR RR MIRROR
AC AND HEAT
FREIGHT CHARGES $1350.00
DEALER PREP & SET UP 3000.00
OPE CUSTOMER DISCOUNT -3531.00
Subtotal 41500.00
Trade Item: JD 1445 II FRONT MWR
stock number: 18004 serial number: TBD -9000.00
Sales Tax 0.00
Total Sale $32500.00
MTI Distributing
Equipment Proposal
March 2, 2017
City of Scandia
Adam Hawkinson Expiration Date:4/1/2017
*MN State Contract Pricing T-775
Qty Model Number Description Price Price Extension
1 Demo 2015 Demo Toro GM 360 with cab, ac, 72"side discharge deck $35,000.00 $35,000.00
1 Demo Demo Erskine Snowblower $4,725.00 $4,725.00
1 Demo Demo MB Broom for Gm 360 $4,725.00 $4,725.00
1 xx-ue Less trade in JD 1445 with cab, air and blower unit has 1600 hours ($9,725.00)($9,725.00)
Sub-total $34,725.00
*Demo units are subject to prior sale*
Toro commericial equipments has two year warranty
Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us.
Bob Frank, SCPS Mandi Prinsen
Outside Sales Representative Inside Sales Representative
612-877-0837 763-592-5641
MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429
Tax is not included in pricing.
A 2.5% service fee will apply for all credit card transactions.