Loading...
4.a 1 Log House Landing discussions and actions by City CouncilCOMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT MAY 14, 2013 Shaver noted the erosion concerns at the Log House Landing. Over 50 tons of gravel was spread at the site last year, with much of the material washing away into the river and nearby wetland. Considerable discussion of the Log House Landing concluded with the following options: close the landing, pave the landing, or change the landing to a walk-in trail for canoes and kayaks only. City Administrator Handt stated that costs and public input would be gathered before pursuing any future changes. JULY 9, 2013 LOG HOUSE LANDING After some discussion, Council decided to split the project into two projects with $20,000 for the ramp in 2014 and $100,000 for the landing in 2015 with a 50% cost share with the Watershed. OCTOBER 15, 2013 RESOLUTION AUTHORIZING GRANT APPLICATION TO STATE PARK ROAD PROGRAM (RESOL UTION NO. 10-15-13-03) Earlier this year, the City began exploring improvements needed at Log House Landing to address erosion and water quality issues, which are included in the draft 2014-2018 Capital Improvement Program. Administrator Handt explained that the DNR administers the State Park Road Account Program to help local governments improve public recreation facilities. City Engineer Goodman is working on estimated project costs, which could be reimbursed at a 50% cost share grant with the DNR. The City will partner with Car -Mar Watershed in completing the water quality projects. The application deadline is November 1, and awards will be announced in April 2014. Simonson, seconded by Lee, moved to approve Resolution No. 10-15-13-03, Supporting State Road Account Program Grant Application, The motion carried 5-0. JULY 2, 2014 JOINT MEETING WITH CARNELIAN MARINE ST. CROIX WATERSHED DISTRICT REGARDING LOG HOUSE LANDING IMPROVEMENTS Carnelian -Marine -St. Croix Watershed Board members Kristin Tuenge, Eric Lindberg, Dave DeVault, Administrator Jim Shaver, and Engineer Carl Almer were present to participate in a joint meeting with the City Council for the purpose of discussing the Log House Landing Improvement Project at the St. Croix River access. City Administrator Kristina Handt provided background information on the development of the improvement project up to this point. Improvements to control storm water and erosion to reduce sediment into the river were incorporated into Scandia's 2014-2018 Capital Improvement Page 1 1 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Plan last year. Funding included a 50% cost share with the Watershed. This spring, Scandia was awarded a State Park Road Account Grant in the amount of $200,000 (50% of the project costs). The grant application detailed paving and curb and gutter on 205th from Quinnell Avenue to the river, a concrete ramp and retaining walls, along with water quality improvements such as erosion blankets and infiltration basins to treat runoff before discharge to the river. Handt explained that the next step would be to complete a survey, tree inventory and design work this year. The project could be bid this winter with construction to be sometime late summer 2015. Manager Tuenge provided a history of the Watershed's involvement on this project to address the erosion and runoff issues, but noted that there are concerns on the size of the project, amount of impervious surface and potential environmental impacts such as loss of trees. Discussion on the road width and potential for a variance from the state to reduce the width was addressed. Public comments from Lisa Schlingerman (20661 Quint Avenue), Jim Fitzpatrick (20733 Quint Avenue), Pam Smith (20919 Quint Avenue), Judy Rydeen (14633 Oakhill Court), Leila Denecke (21777 Quarry Avenue), Pierce Lewis (20453 Quinnell Avenue), Catherine Lewis (20453 Quinnell), Craig Christenson (20661 Quint Avenue) and Kathryn Lewis (20453 Quinnell Avenue) were received. All speakers noted their concerns with the potential environmental impacts and loss of rural ambience with the paving and increased road width. Issues related to the increase in public usage, such as noise, littering and crime, were stated. Speakers asked for reduction in the scope of the project and any alternatives that could still provide for erosion control. Council members agreed that the City has a responsibility to do something to address erosion and sediment discharge into the river and the nearby trout stream. Staff was directed to proceed in gathering data so that proper plans can be prepared. This will involve an engineering survey and tree count to accurately assess potential impacts to the area, to be prepared by Engineer Goodman and presented at a future Council meeting. Staff was also directed to request the funding share from the Watershed. JULY 15, 2014 PUBLIC FORUM Pam Smith, 20919 Quint Avenue, represented the newly formed "Friends of the Log House Landing". Ms. Smith stated that their group would like to work collaboratively with the City on the improvement project at the St. Croix River access that would be more in keeping with the rural ambience of the site, and meet the goals of the Comp Plan to maintain and preserve the rural character and charm of the area. She stated that the project as described with a double width road and curb and gutter was out of scale considering the sensitive nature of the site. Sonia Borg, 19609 Oxboro Circle, Chair of the Friends of Scandia Parks and Trails, stated that they endorse the objectives of the Friends of the Log House Landing and hope to come to a compromise on the project. Page 1 2 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Ray Burris, 21850 Olinda Lane, stated his concern that the Log House Landing could be closed to boat traffic. Mr. Burris stated that many boaters use the access from April to late fall. Gail Deitrich, 20525 205th Street, asked if a survey regarding the cost, effort and changes to the landing was done. She stated that runoff from paved surfaces is environmentally unsafe. PRELIMINARY SURVEYING WORK, LOG HOUSE LANDING IMPROVEMENT PROJECT At the July Work Session, Council directed staff to gather preliminary survey and tree information for the proposed improvements at Log House Landing consistent with the concept plan included in the State Road Account Program grant. Engineer Goodman presented a cost estimate of $12,200 to complete the preliminary survey, layout and property research work. A design could then be prepared for discussion at a future meeting. Handt stated that funds for the work could come from either the general fund for engineering work or the Capital Improvement Fund, where $20,000 was allocated for the Log House Landing this year. A 50% cost share will be requested from the Carnelian -Marine -St. Croix Watershed District. Council member Schneider asked if soil borings have been done on 205th to determine the condition of the base. Goodman stated that this has been done and the base is in good shape to support a paved surface. Simonson, seconded by Ness, moved to approve $12,200 for preliminary work for the Log House Landing project from the General Fund. Council members were in consensus that proceeding with the gathering of initial data is necessary. The motion carried 5-0. AUGUST 6, 2014 LOG HOUSE LANDING LETTER Council member Swanson addressed a recent e-mail from Pam Smith concerning the Log House Landing project. Administrator Handt advised that in order to have a productive meeting with the group on September 3rd, the Council should give clear expectations. Council member Schneider stated that there no plans for the City to pursue any type of variance from the DNR's criteria as stated in the grant. Schneider, seconded by Lee, moved to direct staff to communicate to Pam Smith that a plan is expected to be presented at the September Yd meeting which meets the criteria of the DNR grant. If an alternative plan is proposed, funding sources should be identified. The motion carried 5-0. SEPTEMBER 3, 2014 Page 13 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT LOG HOUSE LANDING PRELIMINARY LAYOUT AND TREE INVENTORY The Friends of the Log House Landing attended the Work Session, along with the Carnelian - Marine -St. Croix Watershed Board members and Administrator Jim Shaver, Don Hansen of the St. Croix River Association, Washington County Commissioner Fran Miron and Washington County Public Works Director Don Theisen, to discuss the proposed improvements to 2051h Street, the roadway to the Log House Landing on the St. Croix River. Pam Smith, spokesperson for Friends of the Log House Landing, introduced the speakers who expressed their concerns and alternative plans for the project. Chauncey Anderson, hydrologist, addressed water quality issues and stated that sediment mitigation could be possible with minimally invasive measures. Karen Schik, ecologist, addressed the tree impacts and stated that although 21 trees are identified to be removed, the project as proposed would impact 56 trees within the roadway due to root damage. She asked that the scale of the project be reconsidered to protect the native ecology with the least impact. Kelli Carlson, petition and media advisor, stated that community input on social media strongly supported preservation of the rustic and rural character of the road. Lisa Schlingerman, Scandia Parks and Trails Board member, described the Log House Landing as an historic and cultural landmark, and was concerned the proposed project would diminish the site. Stuart Krahn, landscape architect, addressed measures in which the scale of the project could be reduced and still be eligible for grant funds. Pam Smith presented information from her consultations with the DNR in which they could work with the City on scaling back the project and thereby reducing costs. She stated that it may be possible to make the case that Quinnell Avenue is part of the access to the St. Croix River and apply any remaining unused portion of the $200,000 grant on repairs to Quinnell. Shane Coen, landscape architect and planner, presented alternative plans to the road improvement project. One option would be to pave a 13' lane from Quint to the landing, with the upper portion of the road and the landing left as a gravel surface. The other option is to retain the current width as gravel and regrade the road with a north slope. Bio -filtration ponds located at the base of the road and a concrete cable boat launch would be installed with both options. Both options also include a continuous 4' rock filled infiltration swale along the north side of the road. Parking could be made available at the landing and along 120' of the gravel lane where the road naturally widens, with additional parking proposed along Quinnell north of the intersection. Mr. Coen estimated the annual maintenance costs of the gravel option for grading and pond cleanout to be $3,500, with an additional $2,000 every five years for channel clean out. Mr. Coen described the gravel option as the preferred approach to have no tree Page 14 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT removal, preserve the historic access to the river, protect the trout stream and be at a scale for appropriate use of the landing for small boats, canoes and kayaks. Steve Bubul, municipal attorney and legal consultant, stated that the City should not have liability concerns about alterations in the DNR design standards concerning safety. He explained that the City is protected by discretionary immunity in any event due to smaller road widths. City Engineer Ryan Goodman reviewed the concept plan that at this stage meets the grant requirements. In response to a question about removing curb and gutter from the paving option, Public Works Director Kieffer explained that having no curb and gutter will undermine the road over time, and that curbs help with off-road ruts and erosion. Some of the Watershed Board members expressed concerns that heavy rains onto the gravel roadway may cause catch basins to become plugged which would still result in washouts of sediment into the river and erosion would still occur. The Board also questioned if the figures stated are firm calculations. Mr. Coen answered that they are only estimates at this point. Council member Swanson stated that it may not be necessary to have the road as wide as the engineer's concept shows, but that pavement is probably the way to go as gravel could be a continuous problem to maintain. She thanked the group for the work they have done in bringing forth alternative plans. Don Hansen, St. Croix River Association, stated the objective should be to reduce erosion and sedimentation while preserving the wild and scenic area, and reducing the road width should be examined. Mr. Hansen noted that the SCRA will soon be considering proposals for grant funding from the MPCA up to $50,000 which mitigate sedimentation into the river. SEPTEMBER 16, 2014 PUBLIC FORUM Pam Smith, 20919 Quint Avenue, asked the Council to consider appointing one or two Council members to join an advisory committee that would evaluate alternative plans for the Log House Landing improvement project. She explained that a smaller group made up of representatives from interested parties could further research and explore a road improvement plan that would protect and preserve this sensitive area, and present a recommendation to the City by mid- November. Kristin Tuenge, Carnelian -Marine -St. Croix Watershed Board President, stated that they have two Board members that will participate and they see it as a helpful way to work through the process of identifying an alternative plan that meets the goals of reducing run-off into the river. APPROVAL OF AGENDA Page 15 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Lee, seconded by Ness, moved to approve the agenda. Council member Swanson requested that a discussion of a Log House Landing Advisory Committee be added to the agenda. Mayor Simonson stated that this would be added as Agenda Item 9.g). The motion to approve the agenda as amended carried 5-0. LOG HOUSE LANDING Council member Swanson addressed Ms. Smith's request given in the Public Forum to form a committee to research various proposals for the Log House Landing improvement project. Swanson stated that she would be willing to be on the committee. Administrator Handt advised the Council that they should give more definitive direction on project parameters related to road width, road material, parking, etc. She recommended City Engineer Goodman also participate as decisions should involve experts in designing the roadway. Handt noted that the committee should include a segment of the community that has so far not been represented — long-time users of the landing site that do not want their access limited. Council member Lee agreed that the City should reach out to find interested users. Engineer Goodman agreed that there needs to be clear goals and direction given and suggested that a goal setting meeting of the Council be undertaken to give a black and white outline of what they want to do. Kristen Tuenge, Watershed Board President, stated that it would be helpful for the Council to have focused goals for the outcomes of the project. Mayor Simonson stated that the Council should establish direction as a first step to give the proposed committee something to deliberate and gather collective ideas, such as paving, curbs and parking. Council member Schneider agreed that more narrow goals need to be established. There was consensus for the Council to set a Special Meeting date of Tuesday, September 23`d at 6:30pm to further discuss the goals and direction for the Log House Landing improvement project. SEPTEMBER 23, 2014 A special meeting of the Scandia City Council was held on the above date for the purpose of establishing goals and giving direction for Log House Landing Improvements. Mayor Randall Simonson called the meeting to order at 6:30 p.m. The following were present: Council members Dan Lee, Sally Swanson, Chris Ness, and Jim Schneider, and Mayor Randall Simonson. Staff: City Engineer Ryan Goodman, Public Works Director Tim Kieffer, and Administrator Kristina Handt. Motion by Ness, seconded by Lee to approve the agenda. Motion carried. Page 16 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Simonson asked if anyone in the audience wanted to say anything the Council hasn't already heard. Pam Plowman Smith, 20919 Quint Avenue, commented that her group was comprised of a large group of people, many that don't live on the river. They have made an effort to talk to others including those at Meisters and on the landing. Many said it was their favorite place because it was so rustic. They have 550 petition signers. Nonlanding users wanted to keep the spending limited. Their plan allows for plenty of trailer parking near the landing. Quinnell parking would tie it to the river access. Gilbertson Creek is on private land. Folks want the Council to consider best management practices, National Park Service and St. Croix River Association comments, the comprehensive plan and want a more inclusive process. Steve Bubal, attorney with Kennedy and Graven, assisting the Friends of Log House Landing, spoke about indemnification. MNDOT almost always requires it. This doesn't increase liability for the city. The City would be in a better position if the variance was approved by the state. There could be more liability with a wider road. Simonson introduced a video of Butternut Falls Trail and Log House Landing he took on 9/22/14. Simonson noted there are significant differences between the two roads such as the surrounding environment and terrain. Goodman summarized the purpose of the meeting and briefed each topic. He provided background information on the typical vehicles including trailers and fire trucks that might access the landing and provided road widths in the three sections. The Council focused on street width next. Goodman noted the preliminary layout is 26 feet curb to curb and 32 feet with parking. The plan includes 480 feet of parking which would be enough for 12 trucks with trailers. Swanson asked where the 26 feet came from. Goodman responded it was in the design guidelines for the grant. Lee asked if the grant also covered storm water. Goodman said yes and the City would have to meet the requirements of the watershed district and DNR as they relate to storm water runoff. Schneider commented the road needs to be wide enough for two vehicles to pass. Ness commented he would like to see it similar to Quinnell's width. Simonson was concerned if the pullout approach was used the City wouldn't be able to prevent people from parking there. Handt commented there have been 29 police reports at the landing in the last 2 '/z years and 24 of those were parking related. Folks have been parking in the pull out areas currently. Goodman summarized the Council consensus as wanting two way traffic with a minimum of 21 feet driving lanes. The Council discussed surface options next. Goodman provided handouts showing various pervious applications such as Grasspave2. Goodman would recommend pavement for the driving lanes but the Council could consider Grasspave2 or something similar for the parking areas. It could also help stabilize the bank leading into Gilbertson Creek. Grasspave2 could support the weight of emergency vehicles like fire trucks, would cost more than bituminous, would need to be mowed and could not be plowed in the winter. Simonson was concerned about how grass would grow in so much shade. Goodman said it could be done with the right seed. Schneider Page 17 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT expressed concerns about pervious surfaces. Goodman said if the road was tilted to the north there would be little drainage to the south. Kieffer commented that tilting the road could cause problems during the freeze/thaw cycle. By crowning the road the water would runoff of the sides. Simonson asked how much the road would need to be raised. Goodman said the current plans he provided has the curb and gutter at grade three inches of fill would be needed to align with the bituminous. Further down the hill a higher curb would handle the water better but a surmountable curb could be considered in the flatter areas at the top. Schneider expressed a preference for the driving lanes to be paved. Simonson and Ness agreed but also wanted to explore alternatives for the parking area. Ron Barczak, 19899 Quinnell Ave, said he hopes to see the advisory committee have some input. Ness asked if there were unopened roads in the area. Handt replied, yes there are two unopened north south roads east of Quint and north of 205th St. The Council moved on to discuss design considerations. Lee and Swanson commented they didn't want curb and gutter. Ness said he wouldn't rule out curb and gutter but wants to explore other options. Goodman commented that it will be hard to control runoff of a crowned road without curb and gutter on at least one side. If the road is tilted to the north other options such as a pipe in the ground could be explored but there will still be a need to control the velocity of the runoff before it gets to the rain garden or pond at the bottom of the road. Craig Christensen, 20661 Quint Ave, commented that snowmobilers used the road in the winter to access the river. The Council moved on to discuss parking considerations. The Council does not want to increase the parking beyond what is there. Judy Rydeen, 14633 Oakhill Court N, expressed concern about parking encroaching on private property. Handt told her the entire project is proposed within the public right of way and would not be on private property. Simonson expressed concern regarding overnight parking. Lisa Schlingerman, 20661 Quint Ave, noted that Log House Landing has been specifically excluded from the ordinance regulating parks. Handt shared photos from Deputy Majeski that showed problem parking at the bottom of the landing. It has been posted no parking but the signs keep getting taken down. Schneider commented there should be no parking at the bottom of the landing. That area is needed for maneuvering boats. Parking along the side of the road and it could be a pervious surface. Page 18 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Katherine Lewis, 20077 Quinnell Ave, asked if parking would be along the south side of the road. She is concerned that would put vehicles closer to the creek. Swanson commented that parking shouldn't be expanded; it should be done in a controlled way. Schneider noted that at Big Marine Park Reserve and places in Chisago County there is a sign at the landing that says if there is no available parking the launch is closed. Safety and Maintenance were covered next. Katherine Lewis noted there had been a fire south of the landing in the past in which Scandia Fire used the landing access. Winter maintenance issues surrounded questions of whether or not or where to plow the road and the impact of snowmobiles. Swanson was concerned about what snowmobiles could do to the pavement. Simonson asked about the possibility of a more natural appearance to the retaining wall. Goodman said natural stone or vegetation options could be explored. Additional items on the agenda were discussed. Goodman suggested the possibility of working with an arborist to determine tree impact, removal of dead limbs and selective pruning and trimming for tree health. Goodman also noted that while Gilbertson's Creek is on private property the City could consider additional projects involving bank stabilization within the city right of way that could reduce sediment to the creek. Ness asked if it would be possible to curve the road to avoid trees as was proposed in the 2007 plan. Goodman replied it would be possible to avoid the white pine. Additionally with the smaller parking area and narrower road the tree impact would be reduced. Simonson asked if the watershed had anything to add. Kristin Tuenge, President, Carnelian Marine St. Croix Watershed District said they want the least invasive project, limited increase in impervious surface and low cost project as possible. Next Steps: The Council agreed to create a special committee to provide options on the Log House Landing Improvements. The committee would consist of one Council member, two Planning Commission members, two watershed board members, three public members, and one from the St. Croix River Association. It was agreed to advertise for the applicants for the public positions and the Council would make appointments at the Oct. 21 st meeting. Plowman Smith asked when the project would go to the Planning Commission for review. Handt said it would occur as it has in the past in that the Planning Commission holds a public hearing in November on the Capital Improvement Plan and makes the recommendation to the Council. The November Planning Commission meeting is November 5th OCTOBER 21, 2014 LOG HOUSE LANDING IMPROVEMENTS SPECIAL COMMITTEE APPOINTMENTS AND DUTIES Page 19 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Eight applications were submitted to fill the three public member appointments to the Log House Landing Improvements Special Committee. Mayor Simonson called for nominations. Schneider, seconded by Lee, moved to appoint Ray Burris to the Committee. The motion carried 5-0. Lee, seconded by Swanson, moved to appoint Pam Plowman Smith to the Committee. The motion carried 5-0. Swanson moved to appoint Peter Warner. The motion failed for lack of a second. Ness, seconded by Lee, moved to appoint David Hebert to the Committee. The motion carried 5-0. Simonson, seconded by Lee, moved to appoint members to the Committee as recommended in the staff report: City Council — Sally Swanson; Watershed — Kristin Tuenge and Steve Kronmiller; Planning Commission — Christine Maefsky and Steve Philippi; St. Croix River Association — Don Hansen; Public members as appointed above — Burris, Plowman -Smith, Hebert. The motion carried 5-0. Council representative Swanson addressed the timeline of the Committee's work. Discussion on being able to present their recommendation in time for the Planning Commission's CIP hearing on November 5th and then to the City Council on November 12th indicated that the Committee may need to extend the timeline beyond what was recommended by the City Engineer. The initial meeting of the Committee will be scheduled for the final week of October and a full meeting schedule and scope of work will be determined at that time. The Council was in consensus that City Engineer Goodman and Public Works Director Kieffer attend the Committee meetings. JANUARY 20, 2015 CITY COUNCIL MEETING LOG HOUSE LANDING IMPROVEMENTS Christine Maefsky, Chair of the Log House Landing Improvement Project Advisory Committee, presented the recommendation for the improvements to 205th Street to the landing on the St. Croix River. The Committee was appointed by the Council last October and met nine times, concluding with a recommendation on the design of the roadway on January 15. This recommendation received approval from the Planning Commission in meeting the goals of the Comprehensive Plan on January 16. Pam Plowman -Smith began the presentation with a historical account of the landing area. Maefsky stated that there was much concern with the original design of the roadway as presented last summer, such that it took away from the rural character and charm of the historic gravel road. The Committee considered four design options, ranging from a minimal design to a two - Page 1 10 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT lane paved roadway. A goal the Committee sought was to protect the rustic, historic and natural character of the area while correcting the drainage and erosion. The Committee preferred leaving the road gravel and correcting the drainage with grading techniques, but concluded that this may not be acceptable to the Council. Maefsky described the final design as a one -lane paved road 13' in width from Quinnell Avenue to the landing. The road would be slanted south with curb and gutter on the south side of the road only. Two pullouts would be constructed with asphalt surfaces, and a parking lane along the north side of the roadway would be a non -asphalt, pervious surface. Parking on the northern side of the landing would be considered for non -trailer parking only, with an ADA accessible stall near the top of the boat ramp. Maefsky described additional recommendations from the Committee's report that addressed signage, future provisions and community review at the 60% completion point. Maefsky added a personal request that Ken Skorseth, a consultant which the County used for gravel guidance, conduct a conference with the City Engineer to further discuss an alternative, more natural paving option such as a gravel aggregate surface that shows erosion resistance. Plowman -Smith added that they felt like the Committee ran out of time to further explore the use of bound aggregate for the roadway surface, which could be a significant cost savings. Mayor Simonson asked Fire Chief Hinz to explain his reasoning for a 20' lane. Hinz stated that he is not in agreement with the 13' width for safety concerns in accessing the landing and staging emergency rescue vehicles. The Log House Landing is the only local access to the river in the wintertime. Council member Lee asked if the Committee had Hinz's recommendation. Maefsky replied that they did not have it in writing until the final meeting. Steve Kronmiller, Watershed representative on the Committee, explained that 205th has one house accessed by a driveway in which the road here would be 34' based on the roadway design with pullout. Sally Swanson, Committee member, explained that they worked very hard to agree on a final design and did not know the safety concerns until the very end. They reviewed standards of National Park Service roads which are narrow — the landing will provide adequate area for emergency vehicle access while minimizing tree removal along the roadway. Simonson questioned Planning Commissioner Loffler's vote to approve the Committee's recommendation even though he voiced a concern about emergency vehicle access on a narrow road width. Loffler explained that he voted based on the design meeting the goals of the Comprehensive Plan, and consideration of safety is not in the Comp Plan. There was discussion on signage to direct users to the landing and the size of watercraft that could access the site, but it was concluded that this is a different issue for discussion at a later time. Page 1 11 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Engineer Goodman was asked if additional gravel information from Skorseth could be utilized. He explained that they use local modified gravel now that reduces erosion but does not eliminate it. A 4% crown helps to shed water but erosion still occurs. Council member Ness noted the amount of dirt and gravel in the plowed snowdrifts this winter on 205th and stated that the road needs pavement, although not at the 20' width, as this would lead to more traffic and therefore more emergencies. Ness stated that all parking lanes and areas should be paved. Ness added that the project should only be contingent on funding from the DNR since this is a modification from the criteria which they based the grant on. The proposed $282,000 project is not a cost that the City would take on. Council member Schneider stated that cost is a big issue. He stated that the landing area should be paved and some type of trailer accommodations here. He was concerned that the pullouts could be used for parking and the parking lane should be paved to prevent silt runoff into the river. More parking on the north side is needed. He was opposed to allowing input at the 60% completion point. Council member Hegland noted that those who live in the area have told him that they want it left alone. He used statistics gathered last August which stated that the site had an average of 4.6 users per day. Hegland stated that it is insane to spend this amount of money and effort for so few people. He referenced the potential SCRA grant to repair the boat launch and recommended the Lions donate their time to clean up the area for their Ironman event this summer. He concluded that he just doesn't see the support for this project — he represents the people and the people don't want it. Council member Lee agreed with Schneider's points that any gravel surface would continue to wash into the river. He stated that it is important to improve and maintain the roadway for future use. Committee member Dave Hebert stated that the user survey Hegland referenced was not a scientific study and he has seen the site packed at certain times. He stated that the recommendation is not perfect but accomplished the points to make the landing usable within reason. Simonson asked the Watershed representatives to comment on if doing nothing was an option, what erosion concerns would they have? Kristin Tuenge stated that empirical data on sedimentation should be gathered first. Steve Kronmiller stated that the road had never been designed and engineered to be a gravel road and corrections could possibly be made. Jim Shaver stated that the solution to prevent sedimentation to the river is paving — he cannot see how to alleviate the runoff with anything short of paving. Creative stormwater control is necessary. Kathryn Lewis, adjacent property owner, explained that their driveway was amended with Class 5 material and correctly engineered to eliminate erosion. She urged the Council to find out what happens if the roadway were properly engineered. Page 1 12 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Ness moved to approve the Committee's recommendation for the Log House Landing Improvement Project but to construct the parking lane on the north side with asphalt, and that the project is contingent on DNR and Watershed funding. The motion failed for lack of a second. Schneider, seconded by Lee, moved to approve the design recommended by the Committee but with the parking lane paved, add more parking between the parking lanes if possible, and all of the lower landing level is paved. Hegland said that it is a mistake to cut down more than a dozen trees and change the nature of the roadway for more parking. Ness agreed that no extra parking is needed. Simonson called for a roll call vote on the above motion. Schneider — yes; Hegland — no; Lee — yes; Ness — no; Simonson — no. The motion failed 2-3. Simonson stated that there appear to be many uncertainties with the project and made the following motion: Simonson, seconded Hegland, moved to make no improvements this year and revisit the issue next year. Lee stated that this is just kicking the can down the road. Schneider said that they are here to get something done tonight. Simonson called for a roll call vote on the above motion: Hegland — yes; Lee — no; Ness — no; Schneider — no; Simonson — yes. The motion failed 2-3. Ness, seconded by Simonson, moved to approve the Committee's design in full but that the north parking lane and parking area be asphalt and the project is contingent on funding from the DNR and the Watershed. There was discussion to clarify the preliminary design — Lee stated that if there is no pavement in the landing area, it will be muddy. Examination of the design map concluded that the landing area shows an asphalt surface, but parking to the north of the landing would be gravel. Simonson called for a roll call vote on the above motion: Lee — yes; Ness — yes; Schneider — yes; Hegland — no; Simonson — yes. The motion carried 4-1. FEBRUARY 4, 2015 COUNCIL WORK SESSION LOG HOUSE LANDING IMPROVEMENTS Council member Ness requested that former Log House Landing Improvement Committee members be allowed to provide additional information on the project. Committee Chair Christine Maefsky presented alternative pavement surfaces that she would like the City to Page 1 13 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT consider in place of asphalt on the 205th Street roadway that would provide a strong, non -eroding surface with a natural appearance. Maefsky also presented a list of suggestions from the Friends of the Log House Landing that would meet their desire to keep the road as close to its rustic state as possible. The suggestions included eliminating curb and gutter from the upper section, use alternative surfaces for parking, reduce parking width to 8.5 feet, stagger the bottom pull-out and parking lane to avoid being directly across from one another, make the curb inconspicuous by use of a color coat and minimal profile, designating an area for a picnic table on the landing, and maintaining the gentle curved opening of 205th onto Quinnell. Mayor Simonson stated that he understood the corrections to the erosion problem at Log House Landing were first addressed by the Carnelian -Marine Watershed and that he would like to see factual information on the extent of contamination from the gravel road to justify this project. He suggested the project be halted for one year to collect the data to prove whether or not a problem really exists. Simonson noted that the Watershed has now indicated that it will not be as big a partner in funding the project as the City had hoped. Simonson, seconded by Hegland, moved to table the project for one year to allow the Watershed to collect and study sediment data. Steve Kronmiller, Watershed Board member, agreed that there was no quantifiable study of an erosion problem. They used modeling information and an estimate that the City was putting down 5 tons of gravel each year that was being eroded away. He stated that it couldn't hurt to get accurate numbers. The Watershed is working on a memo of understanding to address the funding parameters. Paving the upper section of 205th Street did not seem to fit into the formula that they were using to fix the issue of water quality into the river, Kronmiller said. Council member Lee asked what would happen if the City ceased maintenance of the road. Public Works Director Kieffer stated that the road would go down to bedrock and would erode much quicker. Council member Ness stated that one can see washouts in multiple places to verify the extent of erosion. He asked if the Watershed would contribute to the cost of paving. Kronmiller said that the Watershed is focusing on water quality funding and haven't decided exactly what part of the project will be funded. Council member Schneider said that he is not willing for the project to drag on — there is gravel going into the river. Simonson called for a roll call vote on the above motion: Ness — no; Schneider — no; Hegland — yes; Lee — no; Simonson — yes. The motion failed 2-3. Maefsky asked if the City would be willing to explore the pieces that she had brought forth, as it is significant to keep the roadway rustic and these alternative paving materials have been used in Page 1 14 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT other historic parts of the country. Schneider said that this is too much after the fact; they should go with the plan just as it was approved. Handt referenced the City Engineer's comments that there would still be erosion with the bound gravel and the cost of the pervious pavers would be 3 times the cost of asphalt. Ness stated that the project should move ahead as planned. If approved by MnDOT with a variance to receive the grant, perhaps changes could then be made. He would be willing to explore the possibilities as suggested by the Friends of the Log House Landing. Handt recommended the Council clarify the level of funding that is expected from the Watershed. The motion passed last month based acceptance of the project on State and Watershed support. Handt explained that it had been understood that the grant would cover 50% of the costs, and the City and Watershed would split the remaining costs 50150, resulting in the Watershed funding 25% of the project costs. Ness agreed that the City is expecting this level of participation from the government units, and the Council was in consensus with this statement. Kronmiller stated that he will relay this back to the Watershed Board. FEBRUARY 17, 2015 COUNCIL MEETING VARIANCE APPLICATION FOR LOG HOUSE LANDING IMPROVEMENT PROJECT OR REPURPOSING FUNDS At the January 20th meeting, Council authorized staff to begin the variance process for the Log House Landing Project in order to utilize the State Park Road Account Funding it was awarded. The final design deviated from the requirements outlined in the grant standards. A resolution was presented to the Council that would request a variance from MnDOT's design rules, but Administrator Handt reported that Mn -DOT engineers were not likely to approve a variance. Staff could continue to work with the County and State to possibly reallocate the grant funds to the road improvement project on the adjacent street, Quinnell Avenue. Bolton & Menk Engineer Katie Warner estimated costs of $5,000 to $7,000 to continue staff time on the Log House project if the variance process was continued. Kristin Tuenge and Steve Kronmiller of the Carnelian -Marine Watershed, a funding partner in the project, explained three actions taken at their recent Board meeting. The Watershed made a recommendation to apply for other grant funding for the improvements to the boat ramp. The Watershed agreed to a 25% cost participation up to $85,000 contingent on DNR grant funding for the project. The third was authorizing funds for a study to determine the amount of erosion and how big the solution needs to be. A $10,000 budget was allocated to the study, and funds for the LHL Project will be withheld until the study is complete. Page 1 15 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Council member Ness asked for more information on repurposing the funds to Quinnell Avenue. Handt explained that a new application for grant funds may be needed which would delay the reconstruction of Quinnell, which was planned for 2015. In not approving the variance for the design of 205th Street, Handt stated that the State engineers had concerns about fire access to the river and that a one -lane roadway was too drastic of a change. Warner included that the State did not want to set precedence for future roadway designs that are awarded grant funds. Council member Schneider stated that Quinnell needs blacktop regardless of funding due to its bad condition. He proposed not spending any more money on the LHL project if it will not be approved. Handt explained that there is no expiration on the $200,000 grant funds which were awarded last year. The City could wait on LHL and work on a plan that might get approved in 2016. The downside is that the cost estimate for LHL will go up since it is not being tied into another reclamation road project. Christine Maefsky, Chair of the LHL Committee, explained that a required two-lane road was not discussed in their meetings on road design. She noted that the grant funds are awarded for expansion projects and not preservation or restoration. Maefsky reminded the Council that bound gravel material should still be an option and is available at a lesser cost than asphalt. Council continued to discuss the option of repurposing the grant funds to Quinnell Avenue improvements rather than pursuing a variance for the recommended design. Wayne Sandberg, County Engineer, could continue this course at no cost to the City, up until bids need to go out for this year's project. Sandberg has indicated that he could make a point that Quinnell has always been included as part of the project. Warner added that there would be some costs for engineering staff time. Ness, seconded by Hegland, moved to pursue the repurposing of grant funds to Quinnell Avenue road improvements and to put the Log House Landing Improvement Project on hold pending the outcome of the Carnelian -Marine Watershed study. The motion carried 5-0. MAY 6, 2015 COUNCIL WORK SESSION LOG HOUSE LANDING UPDATE — CHRISTINE MAEFSKY Christine Maefsky stated that she was present to provide the Council an update on a working committee formed for the continuation of research on the best solution for erosion control at the Log House Landing. Maefsky reported that members of the group include herself, Pam Plowman -Smith, Steve Kronmiller and Jim Shaver. Alternative surface materials such as bound aggregate will be explored along with possible sources of revenue for the project. Maefsky, as Chair of the Planning Commission, said that she will act as a liaison between the City and Watershed to provide reports to the Council. Page 1 16 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Administrator Handt stated that it needs to be made clear that this is not an advisory committee to the City and that the City did not appoint Maefsky to her position on the committee. Car -Mar Watershed District Administrator Shaver stated that the WD Board is willing to support preliminary design work for the ramp and landing portion but that this is not a committee of the Watershed either. Retiring Board Manager Kronmiller was asked to continue with efforts to ensure the project moves forward and if a promising design comes about, the Watershed would support having their engineer being involved. Kronmiller stated the two objectives — to explore alternative surface materials and alternate funding and grants that may be available for the project to control erosion into the riverway. Mayor Simonson reported on an emergency response recently made at the site in which he provided video showing the congested roadway and landing area with a number of emergency vehicles present. He said that this was a safety concern that could have been made worse if it happened on a weekend when the area had many more boats and vehicles present. Fire Chief Hinz agreed that the road needs to be made wider and adequate signage provided to direct vehicles to the site — the responding ambulance could not find the landing that evening. Two lanes would be best, or the road should be left alone so that they can use the whole width along the shoulder. Council member Hegland asked if they could launch out of the William O'Brien landing for river emergencies. Hinz stated this is not very feasible due to the distance that the landing is off the river and the rocky navigation to the main riverway. Administrator Handt stated that the initial project was proposed with 75% cost share with outside entities and if the Council wants the street improved, it is fiscally important to move forward. Council member Schneider agreed that it is a Council decision, but doesn't believe the alternative gravel solution is the magic answer to erosion control. A plan to pave the road was studied and agreed on months ago if the funding level remained based on DOT specs. Maefsky asked if the Council would be willing to wait through the summer for a study on bound aggregate. Council members Lee and Schneider didn't believe they could. Handt offered a timeline such that a report could be made at the July Work Session for the project to remain in the 2016 Capital Improvement Plan and budget. The planning process for the road improvements needs to start this fall to stay on schedule. The alternative is to remove it from the CIP and leave the road as it is. Lee moved to direct staff to engineer an asphalt road 20' wide, with curb on one side and bump out parking spaces, and have the Car -Mar Watershed work on the landing area. The motion failed for lack of a second. Schneider, seconded by Lee, moved to receive a plan from Maefsky's committee at the July 1St Work Session and make a decision on the project at that time. Council continued discussion. Page 1 17 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Council member Ness stated that he is tired of this as the City has spent lots of engineering funds on this so far and the project is no further along. He will give the committee a chance to present what they find out, but wants no city involvement until then and would not authorize engineering expenses towards that. Mayor Simonson called for a vote on the above Schneider/Lee motion. The motion carried 5-0. Public Works Director Kieffer added that if there are concerns of an alternative gravel surface, neither the City Engineer nor the Watershed Engineer would sign off on the plans. They would not agree to use an experimental product without a long-term warranty. JUNE 16, 2015 COUNCIL MEETING DNR PLANKS AT LOG HOUSE LANDING BOAT LAUNCH Administrator Handt reported that the Jim Shaver, Carnelian -Marine Watershed Administrator, has contacted the DNR regarding erosion control improvements to the Log House Landing boat launch site. The DNR is willing to donate 40-50 concrete cable boat ramp planks, contingent on the City getting permits from the DNR Water Division and Army Corps of Engineers. The Watershed would donate up to $2,000 for their installation. The Engineer estimated a cost of $2,900 for crushed rock between the planks. It's estimated that an additional 45 planks would need to be purchased to get to the top of the launch site, which could be cost shared 50/50 between the City and Watershed. Handt asked for direction in pursuing the project as there will be costs in acquiring the necessary permits as a first step. Council member Schneider asked how the ramp would be affected by seasonal ice. Jim Shaver stated that these ramps are used in other locations along the river and hold up well. Schneider asked if the launch improvement is what was planned as part of the Landing project. Handt stated that it is consistent with the plans that received grant funding. Funding could come out of the Capital Improvement Fund as the City had budgeted for the full project this year. Lee, seconded by Hegland, moved to direct staff to apply for permits and review an agreement with the DNR for adoption at a future Council meeting. The motion carried 5- 0. JULY 19 2015 COUNCIL WORK SESSION LOG HOUSE LANDING IMPROVEMENT PROJECT Page 1 18 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Mayor Simonson introduced the discussion of the Log House Landing Improvement Project by referencing the site visit and joint meeting with the Carnelian -Marine -St. Croix Watershed in May 2013 in which paving 205th Street to the river landing was presented as an option to control erosion and runoff into the St. Croix River. The City was awarded a State Park Road Account grant in 2014 from the DNR/DOT to cover 50% of the costs of improving the Log House Landing roadway. The City and Watershed would equally share in funding the remaining half of the costs. Simonson explained that the recent action of the Watershed to withdraw their support for paving the roadway changes the dynamics of moving forward with the project. He recognized and thanked the citizen group for the information they had gathered on alternative road surfaces that would be presented to the Council at this meeting and the following motion was made: Simonson, seconded by Hegland, moved to direct staff to inform the DNR that the City is turning down the grant funds and to make no improvements to 205t1 Street east of Quinnell Avenue. Council member Ness stated that the citizen group was told they would have a chance to present their research on alternative surfaces and the Council should acknowledge their information. Council member Lee said that Ness has a point and the motion also has a point. Council member Schneider said he'd like to hear what they have to say but doesn't want to dwell on the issue since the City is tied without the money being there and may end up leaving the road as it is. Council member Hegland said the dynamics have changed and the project is much different than envisioned at the beginning and agreed with the Mayor's position. Simonson called for a roll call vote on the above motion. Lee — yes; Ness — no; Schneider — yes; Hegland — yes; Simonson — yes. The motion carried 4-1. Pam Plowman -Smith explained that the information they gathered on bound aggregate may be a benefit for other gravel roads in Scandia and said they could make a brief presentation by showing a video featuring gravel expert Steve Monlux. Following the video in which Monlux recommended using bound aggregate (containing clay) treated with calcium chloride with water diversion channels and two sedimentation ponds along the roadway, Smith noted that the Watershed would participate in funding 50% of this alternative surfacing option, estimated at a total cost of $162,000. Watershed Board member Steve Kromiller stated that modeling data indicated that the amount of runoff was not as great as first estimated and they see this alternative to paving as a more reasonable and cost effective solution in which the Watershed could partner on. Page 1 19 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Mayor Simonson stated that a new Public Works Director will be starting his position this month and a discussion of modifications to 205th Street could continue once he is on board and up to speed on the roadway. Council member Ness asked for Engineer Goodman's opinion of bound aggregate. Goodman said that the gravel used now is modified with clay content but all surface materials have an optimum moisture point and are susceptible to erosion at some point. He recommended if bound aggregate were used, to hold off on constructing overflow ponds and use a swale first to determine the extent of water runoff. Kronmiller stated that re -grading the roadway this spring did help somewhat, but to perform properly it should get to a 4% slope. It will take additional work to get to this point. Simonson noted the difference in precipitation amounts between Beltrami County, where this product is being used, and Washington County, which gets significantly more rain. Kronmiller stated that the amount of chlorides can be adjusted to help the clay bind to the aggregate in this case. Christine Maefsky asked what the next step would be. Simonson stated that once the new Public Works Director is on board and working with Engineer Goodman, any modifications to the road would be discussed at a public meeting, but said he could give no sense of timing on this. NOVEMBER 10, 2015 COUNCIL WORK SESSION JOINT DISCUSSION WITH CAR MAR REGARDING LOG HOUSE LANDING BOAT RAMP AREA Administrator Handt provided background information on the proposed improvements to the Log House Landing boat ramp area. At the June meeting, the Council gave approval to pursue a joint project with the Carnelian Marine Watershed to install DNR donated planks at the boat launch. A DNR Waters Permit is in process, but the scope of the project has changed upon further review from the Watershed Engineer. Handt added that the Planning Commission voted last week to add the ramp project to the 2016-2020 Capital Improvement Plan with funding from the Capital Improvement Fund and the Watershed, with 50150 cost sharing. Car Mar Administrator Jim Shaver, along with Board members Kristin Tuenge and Dave DeVault, explained that the intention to continue to stabilize the access area beyond the 32 concrete planks supplied by the DNR concluded that a concrete ramp would provide the most appropriate material to reduce erosion and sediment runoff into the St. Croix River due to the 24% slope. A concept plan prepared by the Car Mar Engineer was viewed. Mr. Shaver estimated a cost of $40,000, including engineering fees. He stated that the Board would like to discuss a cost-sharing with the City, and there may be grants available from the National Park Service to go towards this project. Page 1 20 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Council member Schneider said that he has concerns about ice heaves damaging the ramp. Mr. Shaver stated that these planks are used at other access points on the river and can be repaired if needed; plank adjustments are not difficult. City Engineer Goodman said that there may be annual maintenance tasks each spring, such as resetting the boulders along the bank, but with proper design and crack sealing the concrete ramp when needed, the ramp should last more than 50 years. Planning Commission Chair Christine Maefsky asked if cable concrete blocks could be used as an alternative, as her research as shown these to be effective for erosion control. Engineer Goodman said that he has seen these used on launches, but there could be undermining over time on steep slopes; a solid concrete ramp with a reinforced design would be better at this site. Maefsky asked that colored concrete be considered, which would blend in and provide a more natural appearance Council continued to discuss the proposed plan and was in consensus to move the project forward upon a guarantee that the Watershed supports the project. Car Mar Board member Tuenge stated that they are not opposed and had passed a motion in favor of cost-sharing the project with the City, not to exceed $20,000 based on the concept design; a decision on final design has not yet been voted on. Administrator Handt explained that the City, with Watershed support, will be applying for an Army Corps of Engineer permit next. The project could go out for bids next spring following final design. Council member Ness stated that this appears to be a step in the right direction. DECEMBER 15, 2015 COUNCIL MEETING DISCUSSION ON AUTHORIZATION OF AGREEMENT WITH CARNELIAN - MARINE -ST. CROIX WATERSHED DISTRICT FOR THE LOG HOUSE LANDING PROJECT At their December 9h meeting, the Car -Mar Watershed adopted a resolution to enter into a written agreement with the City to 50150 cost share the Log House Landing Improvement Project, which has a preliminary cost estimate of $33,587, not including engineering fees. The National Park Service has committed $15,000, which will reduce the costs to be shared by the Watershed and City. Administrator Soltis stated that if these terms are acceptable to the Council, the next step will be to propose a written agreement to the Watershed Board. Steve Kronmiller, former WD Board member, noted that the resolution addressed that any project changes or cost overruns would be a jointly agreed decision between the two parties. Page 1 21 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Simonson, seconded by Ness, moved to authorize a written agreement be prepared based on the terms of the Watershed Resolution. The motion carried 5-0. JANUARY 6, 2016 COUNCIL WORK SESSION DISCUSSION ON DRAFT LETTER OF AGREEMENT WITH CAR MAR WATERSHED DISTRICT FOR LOG HOUSE LANDING PROJECT Administrator Soltis presented a draft letter of agreement between the City and the Carnelian - Marine Watershed that provides for cost sharing on the Log House Landing ramp project. Soltis explained that all project costs will be divided 50150 after grants and donations are accounted for. The National Park Service has committed $15,000 towards the project, and the DNR will donate the concrete planks for the boat launch ramp. Terms also include that the City and Watershed will meet jointly to discuss the initial scope, design, costs and any subsequent changes, with the City being responsible for the bidding and construction of the project. Preliminary cost estimates based on the concept plan from the Watershed District is $33,587 without engineering fees. Soltis stated that the Capital Improvement Plan includes $20,000 for the project in 2016. Mayor Simonson said that a mutual agreement and plan development between the two parties works well. Council member Schneider agreed that the letter encompassed what was discussed at the December 15 Council meeting. Soltis suggested that the project could include alternate bids in order to have actual costs for other proposed elements of the design. The agreement as presented will come before the Council for a vote at their January 19 meeting. JANUARY 19, 2016 COUNCIL MEETING DISCUSSION ON LETTER OF AGREEMENT WITH CARNELIAN -MARINE -ST. CROIX WATERSHED DISTRICT FOR THE LOG HOUSE LANDING RAMP PROJECT The Council reviewed the Letter of Agreement with the Car -Mar Watershed for the Log House Landing Ramp Project as was discussed at the January 6th Work Session. Administrator Soltis explained that the City and Watershed will share the cost 50150 after all grants and donations are accounted for. Initial project scope, design, costs and any subsequent changes will be decided jointly, and the City will be responsible for bidding, construction and future maintenance of the project. Page 1 22 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Council member Schneider questioned if engineering costs could be estimated at this time. Engineer Goodman stated that is unknown and dependent on what the Watershed Engineer has completed. Ness, seconded by Lee, moved to approve the Letter of Agreement between the Carnelian - Marine -St. Croix Watershed District and City of Scandia for the Log House Landing Public Access Ramp Project, and authorize the City Engineer to prepare preliminary plans and specifications for discussion at a joint meeting with the Watershed District. The motion carried 4-0. FEBRUARY 16, 2016 COUNCIL MEETING GEOTECHNICAL SERVICES FOR LOG HOUSE LANDING BOAT RAMP PROJECT City Engineer Goodman presented quotes for soil boring work at the Log House Landing boat launch. The results of analyzing subsurface materials will facilitate the design for the improvement project. Contractor Quote Northern Technologies, Inc. (NTI) $2,250.00 American Engineering Testing, Inc. (AET) $2,900.00 Braun Intertec $4,091.50 Goodman recommended NTI be awarded the work. Simonson, seconded by Hegland, moved award the geotechnical services work for the Log House Landing Boat Ramp Project to NTI. The motion carried 5-0. Staff noted that this cost will be shared 50150 with the Carnelian -Marine Watershed in accordance with the project agreement. MAY 49 2016 COUNCIL WORK SESSION DISCUSSION WITH CARNELIAN -MARINE -ST. CROIX WATERSHED DISTRICT BOARD REGARDING THE PRELIMINARY DESIGN OF THE LOG HOUSE LANDING BOAT RAMP Page 1 23 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT In January 2016 the Council approved an agreement with the Carnelian -Marine -St. Croix Watershed District to work cooperatively on the construction of the public access boat ramp at the Log House Landing. Members of the Carnelian -Marine -St. Croix Watershed District were present to jointly review the preliminary concept plans for the project. Administrator Soltis explained that the concept plan being reviewed had been updated with greater detail on the construction of the concrete slab. Due to higher than anticipated engineering costs to formalize the plans, proposals will be sought using performance specifications at a significant cost savings over engineered plans. Gary Orlich, a retired MnDOT engineer, provided his assistance with the plans. The 12 -foot wide concrete slab will be stabilized with anchors on its approach to the concrete planks, boulders sized 18"-36" will reinforce the banks, a 2% cross -slope will direct runoff onto a trap rock spillway which will also collect runoff through draintile placed along the perimeter of the ramp and between joints, the footpath to the river will be stabilized with a rough cut stone stairway, and the bank area will be seeded with a vegetative mix. City Engineer Goodman will provide a list of expert concrete contractors to send the plans to for bidding on the project. It was estimated that construction would begin in the fall and take approximately two weeks to complete. Orlich recommended the stairway be constructed first to protect the ramp from heavy equipment. Administrator Soltis noted that the National Parks Service funds could be utilized for the seeding, erosion control materials and the rough -cut stone stairway. Council member Schneider noted that the sharp angle of the ramp at the connection to the planks would be difficult for boat trailers to maneuver and vehicles would be off the ramp and tearing up the trap rock spillway. He also recommended the concrete ramp have a rough surface to prevent slipping when wet. It was explained that the planks from the DNR have a rough broom finish and a scarification technique will be used on the ramp finish. Following further discussion on the plans, Administrator Soltis summarized the recommendations: • Width of stairs to accommodate canoe and kayak users • Stabilize the banks • Construct the stairway first • Widening concrete at bottom to decrease the angle, increase the curvature, at the connection point to the planks • Engineering oversight during construction Car -Mar Watershed Administrator Jim Shaver stated that a joint motion should be made by both the Carnelian -Marine -St. Croix Watershed Board and the City Council. Tom Polasik, seconded by Kristin Tuenge (Watershed Board members), moved to direct the Administrators to proceed with preparing the specifications as discussed and to send out the plans to the selected list of contractors as provided by City Engineer Goodman. Page 1 24 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT The Watershed Board approved the motion 4-0. The City Council approved the motion 5- 0. Mayor Simonson asked that the amended plans be presented back to the Council before being sent out for quotes. In response to comments from the audience on minimizing visual impacts to the character of the riverway, Mayor Simonson stated that this will be a solid and stable plan to protect the river from continued erosion and runoff that will last for years to come, and that the City's intention is to proceed ahead. JUNE 11 2016 COUNCIL WORK SESSION DISCUSSION OF LOG HOUSE LANDING RAMP PROJECT WITH CARNELIAN - MARINE -ST. CROIX WATERSHED BOARD Members of the Carnelian -Marine -St. Croix Watershed Board were in attendance to review revised plans for the Log House Landing Boar Ramp project, based on suggested revisions made to the concept plan at the May 4th joint meeting. Members of the Watershed Board included Dave DeVault, Eric Lindberg, Tom Polasik, Kristin Tuenge and Administrator Jim Shaver. Administrator Soltis explained that the ramp width was increased at the curve towards the river where it meets the concrete planks to accommodate a wider swing for vehicles with trailers. More detail was provided on the plans to show the size of rock aggregate above and below the outlet and that the concrete ramp surface will be tooled and grooved. The stone stairs will be constructed before the ramp and anchored with gabion baskets filled with stones. The stone stairs will be bid out separately as an alternate to better provide funding details for the National Parks Service grant. Discussion on installing the stairs concluded that they are a necessary access to the river for the public. Shaver stated that if not there, a foot path would continue to be used, adding to erosion. Soltis noted that the NPS grant could fund the stairs, erosion control matting and revegetation materials. The Board and Council commented that the revised plans have addressed the issues discussed with the concept plan last month. The Watershed Board made the following motion: DeVault, seconded by Polasik, moved to approve the plans for the Log House Landing Boat Ramp Project as presented. The motion carried unanimously by those Board members present. Page 1 25 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT The City Council made the following motion: Simonson, seconded by Ness, moved to approve the plans for the Log House Landing Boat Ramp Project as presented. The motion carried 4-0. Soltis explained that the next steps will be to apply for the Army Corps of Engineers' permit. Bid specifications will be drafted and sent to contractors proficient in concrete work. The Council and Watershed Board will meet again jointly to review bids. It's proposed that the project can be awarded in August with work to begin in late September. AUGUST 3, 2016 COUNCIL WORK SESSION REVIEW THE PROPOSAL SUBMITTED FOR THE LOG HOUSE LANDING BOAT RAMP PROJECT Soltis reported that 23 companies were sent requests for proposals and that the only proposal received was submitted by Pember Construction in the amount of $147,855.50. The bid substantially exceeds the cost estimate of $33,586.90 that was prepared last fall for the Watershed District. The Council discussed the reasons for the lack of proposals which included contractors being fully committed for the year, the nature of the project requires a number of steps that need to be taken over an extended period of time, and the type of contractors contacted. Watershed District Administrator Jim Shaver suggested a meeting with a contractor who declined to bid to understand the reasons and to look at rebidding the project in the spring with a revised scope. Motion by Ness, seconded by Schneider, to reject the proposal from Pember Construction and to reevaluate the scope of the project with the intention of seeking new proposals in early 2017. Vote: 4-0, motion carried. OCTOBER 18, 2016 COUNCIL MEETING CONSENT AGENDA The following Consent Agenda was presented: a) Minutes 1) September 20, 2016 Regular Meeting 2) October 5, 2016 Work Session b) Treasurer's Report Beginning Balance 9/01/2016 $2,759,162.42 Receipts $30,235.78 Expenditures $184,864.79 Page 1 26 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Payroll $21,612.90 $(206,477.69) Ending Balance 9/30/2016 $2,582,920.51 c) Payment of Vouchers d) Appointment of Fire Department Officers e) Removal of Fire Department member f) Special Event Permit, Roberts Family Funeral Home, Scanley Cup Tournament, Jan 27- 28,2017 g) Cooperative Agreement with National Park Service for Log House Landing ramp project FEBRUARY 1, 2017 COUNCIL WORK SESSION JOINT MEETING WITH CARNELIAN -MARINE -ST. CROIX WATERSHED DISTRICT ON LOG HOUSE LANDING BOAT RAMP IMPROVEMENTS Carnelian -Marine -St. Croix Watershed District Board members Andy Weaver, Wade Johnson, Kristin Tuenge, Tom Polasik and Administrator Jim Shaver joined the meeting for a discussion on the Log House Landing boat ramp improvements. In 2016, the City and Watershed worked jointly to prepare plans for improvements to the Log House Landing boat ramp. One bid was received for the project and rejected with the recommendation that options be evaluated to reduce the cost. Administrator Soltis explained that he and Watershed Administrator Jim Shaver worked with a MN DNR engineer to design the landing with concrete planks for the ramp instead of a poured slab for the entire length. This design was presented and noted that the new design does not include the stairs to the river. Shaver stated that costs are unknown at this time until the project goes out for bids, which he recommended be done. He stated the DNR has designed this type of ramp to be durable over the long-term, and is the best option to solve erosion and sediment discharge into the St. Croix River. Tuenge stated that she has concerns with the design, in that the planks are 15' wide versus the 12' width of the original design. She said that it appears to accommodate bigger boats. Kronmiller said that now is the time to take a step back and look at all options and perspectives which the community, Watershed and City can get behind that would improve safety and reduce environmental impacts to the riverway. Kronmiller suggested that the Parks and Recreation Committee be consulted for a recommendation after an analysis of various options, such as revegetating the area and making it into a city park. Kronmiller listed 3 possible scenarios: 1) leave the landing open to all types of watercraft; 2) limit boat traffic to walk-in types only, such as canoes and kayaks; 3) close the landing to all types of watercraft. Kronmiller noted that nearby William O'Brien State Park is an accessible launch site. Council members Ness and Schneider stated their opposition to closing the site to motorized boat traffic, stating that the riverway is a great resource to the City and access to it should remain. Council member Hegland noted that summertime use averages four people per day with half the Page 127 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT users from out of town. He stated that the city shouldn't waste money here and canoes only may be a good option. Mayor Maefsky stated that community input strongly advocated keeping the site natural and historic; access to the site is limited due to parking and the state park launch is much better for boats. Maefsky said that boat traffic is contributing to wake erosion, and working with the Watershed to revegetate the site may be a better use of funds. Watershed Board member Tuenge stated her agreement with Kronmiller, and questioned if this design is the only thing that can be done to stem erosion. Board member Johnson thanked City staff for the improved grading done at the site last year to control erosion, as it made a noticeable difference. Council member Kronmiller reiterated that improvements to the landing have been solely focused on motorized boat use over these years, and better alternatives for the site have been ignored. Kronmiller, seconded by Hegland, moved to direct the Parks and Recreation Committee to study alternatives for the site and come back with a recommendation. The options were summarized as: 1) continue with improvements to the ramp as presented; 2) restrict use of the ramp to non -motorized use only as a carry -in site; 3) close the site completely. Kronmiller accepted a friendly amendment from Schneider to add 4) leave the site as it is now with no improvements. The motion carried 3-2 with Ness and Schneider opposed. FEBRUARY 21, 2017 CITY COUNCIL MEETING DISCUSSION ON PROCESS TO SOLICIT PUBLIC INPUT ON LOG HOUSE LANDING RAMP PROJECT At the February Work Session, the Council directed the Parks and Recreation Committee to study the following alternatives for the Log House Landing ramp and make a recommendation to the Council: 1. Continue with improvements to the ramp as presented, 2. Restrict use of the ramp to non -motorized walk-in / carry -in, 3. Close the site completely, or 4. Leave the site as it is now with no improvements. Council member Kronmiller stated that he gets the impression that the PRC is reluctant to provide a recommendation as the ramp area is in a large section of the public right-of-way and not parkland. Mayor Maefsky stated that there is considerable public interest in what should be done at this site, and it needs the full attention from the Council. Maefsky recommended that the spring newsletter, which is mailed to all Scandia residents, would be the best outreach to invite the public to a meeting scheduled for late April to gather input on the alternatives. Council member Schneider stated that he is upset that this issue is back to square one with no progress being made. He said that there was conclusion to not close the ramp and that this shouldn't be happening. Ness agreed with this, but said they should move this along and get it over with. Page 1 28 COMPILATION OF EXCERPTS FROM CITY COUNCIL MINUTES REGARDING LOG HOUSE LANDING PROJECT Council member Kronmiller said that walk-in/carry-in and closure were not really studied, and Mayor Maefsky said that this can be resolved in a comprehensive way. A draft of the newsletter will be available at the next Council meeting, with an anticipated mailing at the end of March. Page 129