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06.a1 Minutes of June 18, 2026 City Council Meeting June 16, 2026 A regular meeting of the Scandia City Council was held on the above date in the City Council Chambers. The meeting was conducted in person and over an electronic platform. All participants who joined the meeting remotely could hear each other and contribute to discussions. Mayor Steve Kronmiller called the meeting to order at 7:00 p.m. Following the Pledge of Allegiance, roll call was taken. The following were in attendance: Council members Jerry Cusick, Jim Gribble, Kirsten Libby, Mike Lubke and Mayor Steve Kronmiller. Staff present: City Attorney Amanda Johnson, City Engineer Isiah Bubany, City Planner TJ Hofer, Fire Chief Mike Hinz, Public Works Director Charles Fischer, City Administrator Kyle Morell, and City Clerk Brenda Eklund. APPROVAL OF AGENDA City Administrator Morell removed Agenda Item #8.c General Obligation Revenue Bond for Bliss WWT Project. Lubke, seconded by Cusick, moved to approve the agenda as amended. Motion carried 5-0. LAW ENFORCEMENT REPORT The May police report was in the meeting packet. There were 116 incidents, 60 traffic stops and 21 citations issued last month. PUBLIC FORUM There were no public comments. Scandia Good Neighbor Award – City Clerk Brenda Eklund Mayor Kronmiller presented a Scandia Good Neighbor Award to retiring City Clerk Brenda Eklund, with appreciation for her 22 years of service. CONSENT AGENDA The following Consent Agenda was presented: a) Minutes 1) May 19, 2026 Closed Meeting 2) May 19, 2026 Regular Meeting b) Treasurer’s Report c) Payment of Vouchers d) Approve Meisters Bar & Grill Off-Premises Liquor License for the Fastpitch Softball Tournament, June 26-28, 2026 e) Variance at 19235 Larkspur Avenue North to expand the existing nonconforming structure. Resolution No. 06-16-26-01 f) Amendment to the Zoning Map, to rezone seven parcels from Rural Residential General (RR-G) to Rural Residential Neighborhood (RR-N). Ordinance No. 2026-03 g) Accept Radio Pager Donation from the City of Woodbury. Resolution No. 06-16-26-02 h) Bliss Wastewater Treatment Project -- Contractors Request for Payment #1 i) MNDNR Gateway Trail Project -- Contractors Request for Payment #1 Scandia City Council June 16, 2026 Page 2 of 7 j) 2026 Scandia Trails Project -- Contractors Request for Payment #1 Lubke, seconded by Libby, moved to approve the Consent Agenda as presented. Motion carried 5-0. PUBLIC HEARING: DRAFT ORDINANCE NO. 2026-02 AMENDING CHAPTER 30.01 OF THE CITY’S CODE OF ORDINANCES. RESOLUTION NO. 06-16-26-03 SUMMARY PUBLICATION At their May 6th Work Session, the Council directed staff to schedule a public hearing to consider altering the meeting time for the regular City Council meetings from 7:00 p.m. to a new time of 6:30 p.m. The change requires an amendment to Section 30.01 of the City’s Code of Ordinances. Mayor Kronmiller opened the public hearing. There were no comments and the hearing was closed. Lubke, seconded by Libby, moved to adopt Ordinance No. 2026-02 Amending Scandia City Code Chapter 30.01 Meetings, and to approve Resolution No. 06-16-26-03 Summary Publication. Motion carried 5-0. All future regular meetings of the City Council held on the third Tuesday of each month will begin at 6:30 p.m. 2025 AUDIT PRESENTATION Ryan Schmidt of the city’s audit firm Schlenner Wenner & Co., appeared on Zoom to report the results of the 2025 financial audit. The firm concluded with an Unmodified (Clean) Opinion, with nothing unusual noted in recorded transactions, accounting policies, and the city meeting required MN legal compliance. Schmidt noted the city lacks proper segregation of duties for internal control reporting, which is common for cities with a small number of staff. Schmidt explained unassigned general fund balance rose to 88.6%, above the city’s policy to maintain a balance that falls with 50%-65% of the total annual general fund operating expenditures. The general fund cash level increased due to a transfer from debt service funds. Cash in the three enterprise sewer funds all increased over 2025 figures. RESOLUTION NO. 06-16-26-05 MCPA CLEAN WATER LOAN RESOLUTION OF SUPPORT FOR WYLDEWOOD ACRES At the May 19th City Council meeting, a resolution of support for Wyldewood Acres MPCA Clean Water Loan was tabled to give resident Carrie Mitchell more time to work with the Homeowners Association on alternative sewer improvement options. Carrie Mitchell, 14192 209th Street North, addressed the Council to provide an update. Ms. Mitchell said she has worked with the HOA Board to determine the best path forward, and is working with the State of MN to determine if HOA members can transition from a shared community utility system to individual water and sewer systems. Scandia City Council June 16, 2026 Page 3 of 7 Steve Pleasance, townhome owner in Wyldewood Acres and HOA President, encouraged the Council to adopt the resolution of support for their application to the MPCA Clean Water Loan Program. Mr. Pleasance said the HOA would continue to explore options, but would like the city’s resolution of support in order to keep the loan option open. Council member Gribble asked when they anticipate applying for the loan. Ms. Mitchell stated the work would not begin until 2028. Mr. Pleasance said the application would likely come in 2027. City Attorney Johnson explained that the resolution authorizes the city to apply for the loan. If the HOA is not yet ready to make an application, the Council should not approve the resolution of support at this time. Mr. Pleasance explained that the HOA will submit a plan of septic improvements to address nitrate violations to the MPCA in February 2027. Gribble, seconded by Cusick, moved to table indefinitely a resolution of support for Wyldewood Acres MPCA Clean Water Loan. Motion carried 5-0. 2027 BUDGET SCHEDULE Administrator Morell presented a meeting schedule for the 2027 budget planning process. The Capital Improvement Committee will meet in July and the Council will start discussing the budget during their August work session. Mayor Kronmiller directed that any levy increase be based on inflation. Council member Libby concurred unless there is something necessary which requires a larger increase. PARK & RECREATION COMMITTEE There was no report from the Parks and Recreation Committee. PLANNING COMMISSION City Planner Hofer provided an update on the Planning Commission. The McLafferty Variance, which the Planning Commission recommended for approval, was included on the Consent Agenda, as was approval to rezone several parcels around Big Marine Lake from RR-G to RR-N. The Commission tabled an amendment to the UDC for nonconforming structures and will continue the public hearing to a future meeting. The Working Committee for review of the Shoreland Ordinance met on June 15th. ECONOMIC DEVELOPMENT AUTHORITY At their May 26th meeting, the EDA discussed how the Unified Development Code may prohibit construction of smaller, more affordable housing, with plans to reach out to the County CDA about housing similar to the Oakhill Cottages. The EDA recommended parcels zoned Ag-Core be reviewed to allow for 10 to 15-acre lot sizes. The EDA proposed to work with the Tourism Committee to restart Business Breakfasts. Scandia City Council June 16, 2026 Page 4 of 7 SCANDIA INTERNET ACTION COMMITTEE The IAC met on May 21st and discussed Scandia Community Fun Day scheduled for August 19th. The Committee received an update from Midco on the 2026 Border to Border project on the east side of the city, with construction scheduled to be completed by mid-October. TOURISM COMMITTEE The Tourism Committee had no report. BUILDING OFFICIAL The May building activity report was in the meeting packet. In May, 23 building permits were issued at a valuation of $4,163,147.00. FIRE DEPARTMENT Fire Chief Hinz reported on the past month’s activity. In May, the department responded to 24 calls: 7 fire-related, 16 medical, and 1 dive call. Hinz noted that the department received a donation of 17 pages from the City of Woodbury as accepted by resolution on the Consent Agenda. Electronic Door Lock System Upgrade Fire Chief Hinz presented quotes for replacement of the electronic door lock system for the Fire Station/Public Works building and the Community Center. Hinz explained that the current system will no longer be supported by the vendor by the end of this year. Hinz recommended the Warming House and the new cold storage building be added to the new electronic lock system in order to control access remotely. The project is in the Capital Improvement Plan this year at a total cost of $36,000. The cold storage lock system will be paid from the fire department and public works operating budget. Two quotes were received, one cloud based with an annual licensing fee, and one premise based.  Verkada (CIT) cloud based $54,550.00 base bid and annual license fee of $4,180/year  Twin City Hardware premise based $43,549.38 base bid, no annual fee Hinz explained that the vendors also supplied optional bids to add interior doors beyond those currently being controlled for the buildings. Council member Lubke asked if franchise funds can be used to pay for the new lock system. Administrator Morell explained that those fees can be allocated for any expense, but PEG fees have to be used for internet related activities. The city collects approximately $1,200 per month in franchise fees which could be used to help fund this expenditure. Council member Gribble said he is concerned about cloud-based systems and the annual fees that add up quickly. Fire Chief Hinz stated that he is recommending to accept the base bid from TCH to replace existing door locks, and to budget for additional doors in future years. Scandia City Council June 16, 2026 Page 5 of 7 Kronmiller, seconded by Gribble, moved to approve a base bid from Twin City Hardware in the amount of $43,549.38 to replace electronic doors locks on city buildings. Motion carried 5-0. CITY PLANNER Memo on 2040 Comprehensive Plan Planner Hofer summarized the city’s efforts for the 2040 Comprehensive Plan update as requested by the Council at their meeting in December of 2025. Following a Request for Proposals in 2016, Bolton & Menk was selected as the consultant. Public engagement was a critical part of the 2040 Comp Plan update. Hofer said if the city wants a similar level of public engagement for the 2050 Comp Plan update, costs can be anticipated to be from $25,000 to $35,000; however, there is no requirement for this other than a public hearing. Planner Hofer reported that the total cost of the 2040 Comp Plan update was $51,920 but costs for the next update with similar expectations will be substantially more. Council member Libby asked if the Met Council or Washington County can provide funding assistance. Planner Hofer said the Met Council does but Scandia does not qualify for funding. Council member Lubke asked if the city has to update the comprehensive plan or can it continue with the current plan. Planner Hofer said certain updates are required but not a full re-write of the plan. Council member Gribble said many residents do not know much about the comprehensive plan or seek it out, as they focus more on the zoning and city code. Gribble said he is concerned public meetings will only be attended by the same group of residents, and he would rather see outreach through the mail or an online survey. Gribble said better outreach to residents on a more frequent basis would better engage them. Staff suggested sending a survey asking residents what they want or a special newsletter with a link to a survey. Mayor Kronmiller said the general feedback he hears is to keep doing what the city is doing because residents don’t want to see significant changes. Staff explained that the city can direct select a consultant instead of issuing an RFP, but a contract should be established for scope and budget. Planner Hofer stated that he will provide direct select and public engagement options prior to establishing a scope of work for the 2050 Comprehensive Plan update. CITY ENGINEER Engineering Update Report Engineer Bubany provided the Council with updates on the Scandia Trails and the Gateway Trail projects. The 2026 Street Improvement Project bids will be presented to the Council at their July 21st meeting. Scandia City Council June 16, 2026 Page 6 of 7 2027 Street Improvement Project -- Request to Authorize Preparation of Plans and Specifications Engineer Bubany presented a cost share agreement between the City of Scandia and Franconia Township for street improvements to 240th Street North proposed for 2027. The project costs will be paid by Scandia for reimbursement of 50% of the costs from Franconia Township. Bubany asked Council for authorization to proceed with the project. Lubke, seconded by Gribble, moved to authorize preparation of plans and specifications for the 2027 Street Improvement Project and to approve the Cost Share Agreement with Franconia Township. Motion carried 5-0. Olinda Trail Pedestrian Crossing Project -- Quote Results Engineer Bubany presented quotes for the Olinda Trail Pedestrian Crossing Project which were opened on June 10, 2026. The project will promote walkability and connectivity between Gammelgarden, the Water Tower Barn Project, and Scandia’s downtown at the Olinda Trail / 209th Street intersection. Contractor Part 1 Asphalt Surface Technologies Corp. $44,239.50 Winberg Companies LLC $54,347.67 Pember Companies, Inc. $57,850.75 Engineer Bubany recommended the project be awarded to Asphalt Surface Technologies. Council member Libby asked if Washington County can aid in funding this project. Council member Cusick asked who is asking for this improvement? It does not appear to be a safer crossing than what currently exists. Administrator Morell said County approval has been received. The city can seek public support and engage with the County for cost sharing and potentially add the work to the 2027 Street Project if support is there for this work. Libby, seconded by Cusick, moved to table the Olinda Trail Pedestrian Crossing Project until 2027 and to seek Washington County financial assistance. Motion carried 5-0. DIRECTOR OF PUBLIC WORKS Public Works Director Fischer’s report on department activities was in the meeting packet. Two new maintenance workers have started in the department. Loader repairs have been made and the equipment is back in service. CITY ATTORNEY There were no updates from City Attorney Johnson. Scandia City Council June 16, 2026 Page 7 of 7 CITY ADMINISTRATOR City Administrator Morell provided a written report in the meeting packet. There were no questions. ADJOURNMENT Lubke, seconded by Gribble, moved to adjourn the meeting. Motion carried 5-0. The meeting adjourned at 9:04 p.m. Respectfully submitted, Kyle Morell City Administrator