7.a Draft of the May 1 PRC MinutesCity of Scandia Parks and Recreation Committee
Monday, May 1, 2017
Members Present: Ryan Jinks (Chair), Terry Gorham (Vice Chair), Sue Rodsjo, and Jim Schneider
Members Absent: Dustin Hegland and Jodi Feldmann
Staff Present: Judi Negus (Office Assistant) and Adam Hawkinson (Public Works Director)
Guests Present: Janie O'Connor, Marlys Johnson, and Kelli Carlson
Chair Jinks called the meeting to order at 7:00 p.m.
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There were no comments.
APPROVAL OF AGENDA
Motion by Gorham, seconded by Rodsjo, to approve the agenda. The motion carried 3-0.
APPROVAL OF MINUTES
Motion by Jinks, seconded by Gorham, to approve the April 3, 2017 minutes. The motion carried 3-0.
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Vice Chair Report
Gorham attended the April 18, 2017 City Council meeting. Gorham reported the Safe Routes to School
project and senior recreation opportunities offered through Wild River Fitness to the Council. Gorham
shared Tom Triplett is working with Dave Wilson on a draft landscaping plan for the Veterans Memorial.
City Administrator Report
Administrator Soltis provided a written staff report and financial reports that were reviewed by the
Committee. Jinks asked Committee members to red -line the Comprehensive Plan, which was provided
in the Administrator's report, prior to the next meeting to review section by section. Gorham suggested
a special meeting be held to review the Comprehensive Plan and the Lilleskogen Strategic Action Plan.
The Committee agreed to call a special meeting in the next couple weeks.
Jinks shared the City Council will be reviewing a draft volunteer policy at its May 3 Work Session. Negus
informed the draft policy is available for review on the City's website as part of the May 3 meeting
materials.
Public Works Director Report
Hawkinson reviewed the written report he provided to the Committee. Hawkinson informed a
significant removal of buckthorn at Lilleskogen. Due to the weather, no herbicide has been applied.
OLD BUSINESS
Hockey Rink Signage
Hegland is taking the lead on this project. In his absence, the Committee decided to table discussion
until next month's meeting. Jinks encouraged Committee members to visit both the lighted ball field
and the hockey rink prior to the meeting.
Concession Sales at Community Center
Feldmann is taking the lead on this project.
until next month's meeting. Committee
Feldmann provided in the meeting materials.
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Scandia Parks and Recreation Committee
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In her absence, the Committee decided to table discussion
members did review the vending machine options that
Senior Recreation Programs
Gorham informed a date needs to be set for a focus group discussion at a future Scandia Marine Lions
meeting. Staff of Wild River Fitness will lead the focus group discussion. O'Connor informed another
ideal group to involve in a focus group would be the Yo -Yo Sisterhood who meets weekly at the
Community Center.
Negus shared she was contacted by staff at the YMCA in Forest Lake who is also interested in offering
senior programming. The Committee agreed to invite YMCA staff to next month's meeting to present.
Yoga Recreation Programs
Kelli Carlson addressed the Committee to present a proposal for yoga classes. Carlson would like to
conduct classes on the Community Center's tennis courts on Saturday mornings from 8:30 a.m. to 9:30
a.m. Carlson would also like to hold classes at the Gammelgarden Museum every Wednesday afternoon
during the Scandia Farmers Market. Yoga instructors would rotate. There would be no equipment
necessary for these classes as the participants bring their own yoga mats.
Negus informed of an agreement with Camp Lakamaga for summer day camps. The agreement has 80
percent of registration fees payable to Camp Lakamaga with 20 percent retained by the City for
administrative costs. Although there would be no administrative costs for the City to incur, Jinks
recommended standard agreements across all programs.
Motion by Jinks, seconded by Rodsjo, to recommend yoga classes be offered with an agreement to
split registration fees 80/20. The motion carried 3-0.
Safe Routes to School Presentation
Rodsjo shared there would be no presentation at this month's meeting. Bolton & Menk staff will be
meeting with Administrator Soltis and Mayor Maefsky to determine support of the SRTS program.
Review PRC Operating Calendar
Jinks reviewed the calendar and asked Committee members to come to next month's meeting with
suggestions for budget planning. Jinks informed he would not be in attendance at the June 5, 2017
meeting.
NEW BUSINESS
Cycling Scandia Project
O'Connor and Johnson approached the Committee to inform of the "Cycling Scandia" project and
reviewed a handout. It is their hope that there would be an economic benefit by bringing in more
cyclists to Scandia. O'Connor would like a Committee member to be a liaison for this project and asked
Gorham to take on the role. As the project progresses, O'Connor and Johnson would like to advise the
Committee at future meetings as necessary. Cyclists will be surveyed to determine their needs in either
June or July and Committee members could help by volunteering their time.
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Scandia Parks and Recreation Committee
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Veterans Memorial Update
Gorham informed Tom Triplett is currently working with Abrahamson's Nursery on a proposal for a
landscaping plan at the Veterans Memorial. The proposal will also be reviewed by the Friends of
Scandia Parks and Trails. Gorham shared a very preliminary plan with the Committee. Committee
members agreed there should be pollinator plants incorporated in the plan to keep the original natural
intent of the park.
Lilleskogen Park Plan Review
Committee members agreed to hold a special meeting to review the Strategic Action Plan. Hawkinson
advised members be aware of wetland restrictions when reviewing the plan. Hawkinson suggested a re-
evaluation of the placement of the picnic shelter and the material used for the trails.
AGENDA FOR NEXT MEETING
The proposed agenda for the June 5, 2017 meeting:
1. Taco Daze Preliminary Planning
2. YMCA Presentation on Senior Recreation Programs
3. Budget
4. Safe Routes to School -Bolton & Menk (or Gateway Presentation)
5. Review Veterans Memorial Landscape Plan
6. Hockey Rink Signage and Concessions
ADJOURNMENT
Motion by Gorham, seconded by Rodsjo, to adjourn the meeting. The motion carried 3-0.
The meeting adjourned at 8:40 p.m
Respectfully submitted,
Judi Negus
Office Assistant
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