9.d Discussion on proposals for spray patchingsSCANDIA
Staff Report
Date of Meeting: May 16, 2017
To: City Council
From: Adam Hawkinson, Director of Public Works
Re: 2017 Spray Patch Project
Background:
In 2008 Bonestroo presented the City of Scandia with a Pavement Management Plan. In the plan
was a guide for scheduled maintenance. The schedule has not been achieved and some roads
are in disrepair before their expected life cycle.
Proposal:
Bids for the crack seal and the sealcoat projects came in favorably for the city this year. Staff is
proposing to use those funds in a process called spray patching to seal up larger cracks, gatored
areas, and depressions on the road surfaces prior to the sealcoating projects for this year, 2017,
and proposed 2018 crack fill and sealcoat project areas.
Two companies have provided quotes: RMC Specialties Inc. - $3,325.00 for Pickett and Pomroy.
Staff would move them to an alternative site if there was spray patch left to use. Fahrner gave
us a quote for doing 10 hours of spray patching for $5,000.00. Staff has talked to Fahrner and
asked that they provide 8 hours of patching so the evaluation of performance and cost can be
more equitable. The cost would then be $4,000.00 and they would patch 202nd for 8 hours. They
would be relocated to an alternate area to patch if more time was available. Staff would prefer
to use both companies to evaluate quality and productivity before making a decision on which
company to use for further patching in the city.
Fiscal Impact:
The extra funds available for contractual services from seal coating and crack filling are
approximately $50,000. Close to $8,000.00 would be used in the evaluation process leaving
about $40,000.00 for other road repair funds on other streets. Staff would make sure that less
than that amount would be used in the spray patch process.
Options:
1). Award the Spray Patch Project to both companies, have them work in separate areas to
evaluate their performance, and award more projects to the better company.
2). Go with one Company and get as much patching done as the funds will allow
3). Do not award the Spray Patch Project.
Recommendation:
Option 1
Attachments:
• Location of Projects
• Bid Results
RCM Specialties Inc.
P.O. Box 278
Cottage Grove, MN 55016-0278
Phone (651) 480-8886
Fax (651) 480-8808
March 31, 2017
Adam Hawkinson
City of Scandia
14727 209" St
Scandia, MN 55073
Spray Patching Project: Pickett Ave & Pomroy Ave
RCM will patch cup cracks in roadway prior to chipseal. Approximately 9
tons of Dresser FA2 Trap rock mixed with CRS2 emulsion to potholes and
spalled areas. RCM Specialties will use a RA300 or a RP005 truck
mounted spray injection patcher.
Total Project Cost $3,325.00
This includes time and materials
Approved,
Date
Bid good for 30 days from date
rcmspecialtiesinc@_qmail.com
PROPOSAU CONTRACT
Job. No.
PLOVER,WI 54467 WAUNAKEE, WI 53697
2800 Mecca Drive 316 Raemisch Road
Ph : 715 341 2668 Ph.: 608.849.6466
Fax: 715.341.1054 Fax: 608 849.6470
KAUKAUNA, WI 54130 EAU CLAIRE, WI 54703
860 Eastline Road 6615 U -S. Hwy 12 W
Ph.: 920.759 1008 Ph.: 715 874.6070
Fax: 920.759.1019 Fax: 715 674 6717
FAHRNER
asphaltsealersttc
Date: April 22, 2017
FREDERIC, WI 64837 SAGINAW, MI 48601
3468 115th Street 2224 Veterans Memorial Pkwy
Ph.: 715 653 2535 Ph :989 752.9200
Fax: 715.653 2553 Fax: 989 752 9205
DUBUQUE, IA 52002 OAKDALE, MN 66128
7680 Commerce Park 7500 Hudson Blvd., Ste. 305
Pavement Maintenance Contractors Section C
Ph.: 651.340.6212
Ph : 563.556 6231 Fax: 651 340.6221
EE0/AA Employer Fax: 563.588.1240
CORPORATE OFFICE: 1.800.332.3360
Contact Name: Adam Hawkinson Contract Price T.B.D.
PURCHASER: City of Scandia
ADDRESS: 14727 209th Street North
Scandia, MN 55073
TELEPHONE: (651) 325-5218
DESCRIPTION OF PROPERTY:
City of Scandia
14727 209th Street North
Scandia, MN 55073
iaD
APR 2 6 2017
CITY OF SCANDIA
1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR) and PURCHASER agree that, CONTRACTOR shall furnish
the labor and materials to complete certain construction in accordance with the following specifications:
SPRAY PATCHING
can areas with compressed air. (Approx. 260 cu ft of air / min) Apply tack coat of
heated emulsion oil.
Inject oil coated 1/4" fractured spray stone. Estimated quantities:
Work to be done on Mayberry from 205th going north for 10 hours worth of work.
Price = )ea hours @ $500/hour = $ ,5iA8 OiJ f
MICRXbe
Thorean asphalt with self propelled broom. Apply Micro Surface according to
ISSAes.
Workne on 205th (Fire # 14340 -Novak Ave N)
Pric202.67
This proposal may be withdrawn if not accepted and received by CONTRACTOR within 30 days of the date above and/
or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER is not creditworthy.
2. If proposal is accepted please sign, retain one copy and forward a copy to our office.
3. The undersigned ("PURCHASER") agrees to pay CONTRACTOR the total price of T.B.D. and/or the unit prices
specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work.
PURCHASER acknowledges that the specifications, conditions and price quotes specified above are satisfactory and hereby accepted.
Acceptance of this Proposal includes acceptance of all the terms and conditions on back.
CONTRACTOR: PURCHASER:
Fahrner Asphalt Sealers, LLC:Cell: (715) 828-1205 1 have read and understand the terms and conditions on both sides
jason.pearson@fahrnerasphalt.com of this contract.
Jason Pearson
(PRINT PE NAME) (PRINT OR TYPE NAME)
By:
By:
(C NTRACTOR REPRESENTATIVE) (PURCHASER AUTHORIZED REPRESENTATIVE)
Date: April 22, 2017 Date of acceptance: