7.a Draft 7-6-17 PRC Minutes
City of Scandia Parks and Recreation Committee
Thursday, July 6, 2017
Members Present: Ryan Jinks (Chair), Terry Gorham (Vice Chair), Dustin Hegland, and Jim Schneider
Members Absent: Sue Rodsjo
Staff Present: Judi Negus (Office Assistant) and Adam Hawkinson (Public Works Director)
Chair Jinks called the meeting to order at 7 p.m.
APPROVAL OF AGENDA
Jinks corrected the agenda and shared the Capital Improvements Committee report agenda item should be
under the Vice Chair Report.
Motion by Gorham, seconded by Hegland, to approve the amended agenda. The motion carried 3-0.
APPROVAL OF MINUTES
Motion by Jinks, seconded by Hegland, to approve the May 1, 2017, May 22, 2017, and June 19, 2017
minutes. The motion carried 3-0.
REPORTS
Chair Report
Jinks reported he attended the June 20, 2017, City Council meeting. The Council approved the
recommendation to plant the shrubs at the Veterans Memorial site in Lilleskogen. The Council also approved
a pickleball tournament to be held during Taco Daze.
Vice Chair Report
Gorham provided a written report to Committee members. Gorham shared the Capital Improvements
Committee had focused on roads and septic issues at their last meeting. Gorham inquired how the
Committee might get some funding for parks. Gorham shared the Bicycling Scandia initiative had a kick off
meeting. The group surveyed 63 bicyclists on July 1 through July 4. Gorham also informed a bike tour is
being organized for this fall.
City Administrator Report
Administrator Soltis provided financial reports for Committee members to review.
Public Works Director Report
Hawkinson provided a written report to Committee members. Hawkinson informed the bleachers at the
lighted ball field have been repaired and painted. The concession stand was resided and is scheduled to have
a new roof in the near future. Hawkinson reported staff put in a lot of effort at Wind in the Pines to deter
trespassing. Portions of the trails have been blocked off and signs were put in place. Hawkinson informed it
would cost approximately $2,000 to $3,000 to put large logs across the trail. Schneider suggested placing a
large sign with posts to indicate park boundaries. Jinks recommended waiting to see if these efforts prevent
trespassing before the Committee makes any specific recommendation to the Council.
OLD BUSINESS
Hockey Rink Signage
Hegland informed signage at the Forest Lake hockey arena costs $1,000 per year with a three-year minimum
commitment. The Stillwater arena signage costs $1,000 per year with a discount if there is a commitment for
additional years. Hegland suggested $500 a sign at the Scandia hockey rink would be reasonable. Jinks
July 6, 2017
Scandia Parks and Recreation Committee
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recommended Hegland present a proposal at the next Committee meeting to address the structure of
soliciting businesses, to research the costs for signage and recommended signage for hockey arenas, and to
address installation and maintenance of the signs.
Concession Sales
Hegland shared Bernick’s does not service Scandia and suggested looking into purchasing vending machines.
The Committee suggested hired ice rink attendants could fill the machines. Hegland will research and
present a more concrete proposal at the August meeting.
Review PRC Operating Calendar
Final Taco Daze planning will be discussed at the August meeting.
Taco Daze Planning
Gorham shared the Scandia-Marine Lions have made arrangements to have the tennis courts striped for
pickleball. The Lions will be presenting a donation form at the July 18 City Council meeting. The Lions are
also providing a banner to place on the tennis court fence.
Motion by Jinks, seconded by Gorham, to support the Lions’ donation. The motion carried 3-0.
NEW BUSINESS
Budget
Committee members agreed they had no recommended changes for the 2018 budget. The $1,000 for
“Events” met their needs and there would be no recommended changes for recreation programs. The
Committee felt the Capital Improvement recommendations will address their primary goals and projects.
Hawkinson informed of the need to increase the budget for part-time maintenance staff to cover increases in
salaries.
Gorham shared an interest in grant writing opportunities and offered to research the time commitment.
AGENDA FOR NEXT MEETING
The proposed agenda for the August 7, 2017 meeting:
1. Veterans Memorial Revised Landscape Plan
2. Hockey Rink Signage/Concession Sales
3. Taco Daze Final Planning
Gorham advised he will not be in attendance at the August meeting.
ADJOURNMENT
Motion by Hegland, seconded by Gorham, to adjourn the meeting. The motion carried 3-0.
The meeting adjourned at 7:57 p.m.
Respectfully submitted,
Judi Negus
Office Assistant