06 28 17 CIP minutesCity of Scandia
Capital Improvement Committee
June 28, 2017
The Capital Improvements Committee met at 6:30 p.m. at the Scandia Community Building
Committee members present were: Terry Gorham, Perry Rynders, Cami Van Abel, Mike White, Adam
Hawkinson, Mike Hinz, and Neil Soltis
Also present: Ryan Goodman
Review of Road Projects in 2018 — 2022 Capital Improvement Program — City Engineer Ryan Goodman
presented information on the cost for the program noting that the cost to address all of the poor and very
poor roads from shoulder -to -shoulder was $5.5M versus $6.5M for construction from ditch -to -ditch. The
Committee felt that ditch -to -ditch improvements would be recommended. The Committee looked at the
proposed roads but did not remove any of the roads from the recommendation. The Committee discussed
how to handle driveway culverts since the current City policy places the maintenance and replacement
responsibility with the City. The Committee recommended that the current project include driveway culvert
replacement as necessary; however, the City should look to change the policy and list failure to maintain as a
nuisance. The Committee discussed staging the project over 2 years but felt that better bids would be
obtained by constructing all of the work in a single year. The Committee discussed providing for an annual
increase of 5% in funding to the local road improvement fund and recommended that the increase be included
in the recommendation in order to provide a source of funding for expanding projects if necessary.
Review of Capital Improvement Fund Projects —The Committee reviewed the listed project and recommended
that the Fire Station HVAC project be split between 2 years.
Review of Park Improvement Fund Projects —The committee reviewed the Park Improvement projects noting
that the Lilleskogen projects should be based on receiving 50% outside funding. The Committee also noted
that there are grant opportunities for the skateboard ramps and for the replacement of the Zamboni and both
of those project should be partially funded through donations or grants. The Committee discussed ongoing
funding for Park Improvement project and recommended that 0.5% of the City levy be utilized for Park
Improvement purposes.
Review of Equipment Replacement Fund Projects — The Committee reviewed the Equipment Replacement
projects noting that there are not likely to be grant funds for the fire Department radio purchase. The
Committee discussed the recommendation that a loader be purchased to replace the grader with the
possibility that a grader be leased or contracted as necessary noting the $50,000 expected value of the grader
is sold or traded -in. The listed projects are not fully funded and the Committee recommended that levy funds
be redirected from the Capital Improvement Fund to the Equipment Replacement Fund to cover the shortfall.
Review of 201 Sewer Fund Projects — The Committee discussed the AE and Bliss drainfield projects noting that
the AE project addresses the aging of the drainfield and could add to the capacity and that options to address
the Bliss nitrate issue to be evaluated include a force main connection to the regional sewer, a new location
for the drainfield, or adding treatment equipment to the current site.
The date of the next meeting was set for Thursday, July 20.
The next meeting dates was set for July 20 at 6:30 p.m. in the Community Building.
Respectfully submitted,
Neil Soltis, Administrator