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5. 2018 - 2022 Capital Improvement Committee report� o.t SCANDIA City of Scandia Capital Improvement Program 2018-2022 Recommendations from Capital Improvement Committee July 20, 2017 CONTENTS Introduction Whatis a CIP?.................................................................................................................. 1 Scopeof the Draft CIP..................................................................................................... 1 FundingSources.............................................................................................................. 2 ProjectPriorities.............................................................................................................. 3 2018-2022 CIP Overview................................................................................................4 2018-2022 CIP by Fund Capital Improvement Fund............................................................................................. 5 Equipment Replacement Fund........................................................................................ 6 Park Improvement Fund................................................................................................. 7 Local Road Improvement Fund...............................................................................................8-9 201 Sewer Fund.........................................................................................................................10-11 UptownSewer Fund.................................................................................................................12 CIP Summary Data Project Listing by Department (All Years)....................................................................... 6 Projects by Year, 2018 thru 2022.................................................................................... 8 Sources and Departments Summary, 2018 thru 2022 .................................................... 10 Projects by Year, 2021 thru 2025.................................................................................... 11 Sources and Departments Summary, 2021 thru 2025 .................................................... 12 Projects by Department, 2018 thru 2025....................................................................... 13 Projects by Source, 2018 thru 2025................................................................................ 15 Equipment Replacement Fund, Replacements by Department ..................................... 18 Equipment Replacement Fund Cash Flow, 2018-2025 ................................................... 19 Appendix Project Details, All Projects............................................................................................. 20 INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2018 through 2022 is the eighth such document prepared by the City of Scandia. It would amend the CIP included in the March, 2009 Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F of the plan in its entirety. What is a CIP? A capital improvement plan (CIP) is a multi-year plan identifying capital projects to be funded during the planning period. The CIP identifies each proposed capital project to be undertaken, the year the assets will be acquired or the project started, the amount of funds expected to be expended in each year of the CIP and the means of funding the expenditures. A CIP is not a static document. It should be reviewed at an appropriate cycle to reflect changing priorities, unexpected events and opportunities. The CIP should include the maintenance, repair and rehabilitation of existing infrastructure as well as the construction of new infrastructure. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each project and the associated funding before any project may proceed. The basic function of a CIP is to provide a formal mechanism for decision making, a link to long range plans, a financial management tool and a reporting document. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPS to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a "wish - list" that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. Once the CIP has been completed, it will be reviewed by the Planning Commission for consistency with the Comprehensive Plan Scope of the CIP Scandia's CIP includes all capital projects that cost at least $10,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund The City has been levying $30,000 per year in property tax to fund these general capital projects. Equipment Replacement Most major equipment purchases are funded through Fund the issuance off debt which is then repaid with property taxes. Other sources of funding include the sale of unused assets and transfers from General Fund operating budgets. General Fund Annual operating budget, primarily funded by property tax revenues. Park Improvement Fund The primary sources of funds are from park dedication fees paid by developers as a part of any subdivision, revenues generated by the park facilities, such as advertising revenues, and grant revenues. Local Road Improvement This fund was established in 2014 to segregate funds Fund for major road improvement projects. The property taxes levy is the primary source of funds with a base levy in 2016 of $581,000. Pursuant to the City's fund balance policy any general fund balance in excess of 50% of budgeted expenditures can be transferred to this fund. The 2017 transfer to this fund totaled $523,200. Additionally any special assessments on the 2007 road improvement projects received after the associated debt was retired are transferred to this fund. 201 Sewer Funds come from fees paid by users on the 201 Wastewater System which serves the Anderson Erickson and Bliss subdivisions. Uptown Sewer Funds come from fees paid by users on the Uptown Wastewater System In addition to these sources, it is possible that future projects could be funded from donations, grants, user fees or other sources not listed. Projects benefiting the utility funds, which are intended to operate as stand-alone businesses supported by user fees, would be paid from the appropriate fund. 2 Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems, or simply do not try to compare projects that are like "apples and oranges." There is no accepted system or "industry standard" for prioritizing projects. The following priority rating system was identified in 2008 and have been used in subsequent updates. 1 Critical or urgent, high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important, high-priority projects that should be done as funding becomes available. 3 Important and worthwhile projects to be considered if funding is available; may be deferred to a subsequent year. 4 Less important, low -priority projects; desirable but not essential. N/A Used for replacements of existing equipment. In reviewing the 2018 — 2022 plan the Committee identified a scored evaluation criteria to be used if evaluating projects if sufficient funding is not available: • Does the project help meet the goals of the Comprehensive Plan or City Priorities? • Does the project eliminate or prevent an existing health, environmental, or safety hazard? • Does the project protect and preserve the City's infrastructure? • Does the project will have a positive, neutral, or negative impact on the City's operational Finances? • Does the project leverage outside funding? • Does the project tie into other projects? • Can the project be completed in partnership with another organization? • Is the project mandated to comply with environmental standards? • Does the project support the City's Green Cities efforts? • Project directly the allows the City to meet environmental compliance standards or meet sustainability goals, where applicable? • Does the project help stimulate development or redevelopment of properties and/or encourage economic development in the City corridors? 0 Does the project improve and/or increase the level of service provided by the City? 2018-2022 CIP OVERVIEW For 2018 through 2022, the draft CIP includes projects with a total estimated cost of $11,186,200. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. Project costs will need to be updated annually, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for existing equipment and vehicles at the end of their expected useful life. Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a particular item. The breakdown of recommended projects is shown by fund below: Fund 766,050 $ 2018 2019 2020 2021 2022 i Capital Improvement Fund $ 139,300 $ 100,000 $ 30,000 $ - $ - i Equipment Replacement Fund $ 118,500 $ 43,000 $ 100,000 $ 25,500 $ 240,000 Park Improvement Fund $ 17,260 ; $ 2,320 ; $ 22,390 ; $ 2,460 ; $ 47,530 Local Road Improvement fund $ 6,500,000 , $ - $ 620,000 , $ 450,000 , $ 320,000 30,000 $ $ 6,775,060 $ 145,320 $ 772,390 $ 477,960 $ 607,530 The revenue sources for the projects shown below do not include the use of accumulated fund balances: 2018 2019 2020 2021 2022 Property Tax Levy I $ 766,050 $ 388,208 $ 420,340 I $ 459,429 $ 492,220 I Issuance of Debt I $ 4,400,000 I $ - I $ - I $ - I $ 200,000 I Park Dedication Fees $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Grants &Donations $ 85,000 ; $ 42,900 ; $ 51,900 ; $ 23,900 ; $ 30,900 $ 5,257,050 $ 437,108 $ 478,240 $ 489,329 $ 729,120 A primary consideration in the review of the projects was the impact on the property tax levy, particularly the funds needed to finance the local road improvement projects. A breakdown of the revenue sources based on the Committee recommendation is shown below: Fund 2017 2018 2019 2020 2021 2022 General Fund $ 1,545,600 ' $ 1,430,600 ' $ 1,430,600 ' $1,430,600 $1,430,600 ' $ 1,430,600' Debt Service Fund $ 116,739 $ 152,542 $ 559,375 $ 558,578 $ 505,161 $ 505,824 Capital Improvement Fund $ 30,000 ; $ $ - $ - ; $ $ - Park Capital Improvement $ - $ 11,0001 $ 11,000 , $ 11,000 $ 11,000 , $ 11,000 , Equipment Replacement I $ - I $ 30,000 I $ 30,000 I $ 30,000 $ 30,000 I $ 30,000 Local Road Improvement j $ 560,533 j $ 725,050 j $ 347,208 j $ 379,340 j $ 418,429 j $ 451,220 j Economic Development Authority $ 5,000 ' $ 5,000 ' $ 5,000 ' $ 5,000 $ 5,000 ' $ 5,000 ' Total Levy $ 2,257,872 $ 2,354,192 $ 2,383,182 $2,414,519 $2,400,190 $ 2,433,644 M CAPITAL IMPROVEMENT FUND The Capital Improvement Fund is utilized to fund projects that are not equipment related, do not have a dedicated funding source, or rely on donations or grants to be funded. The projects recommended from 2018 - 2022 are as follows: 2018 2019 2020 2021 2022 Community Building LED I i ghti ng convers i on $ 33,300 j Tennis court replacement $ 40,000 Skateboard ramps I $ 12,000 Chair replacement $ 11,000 Playground equipment $ 60,000 HVAC replacement i $ 30,000 Fire Emergency generator $ 66,000 Roof replacement i i $ 100,000 HVAC replacement i I $ 15,000 i $ 15,000 Warning sirens ; $ 30,000 $ 139,300 $ 127,000 $ 41,000 $ 75,000 $ 30,000 The projected balance in the fund as of December 31, 2017 is $345,536. Previously the City has levied $30,000 per year for the Capital Improvement Fund. It is recommended that no funds be levied with the levy amount being redirected to the equipment replacement fund. It is further recommended that grant funding be obtained for at a minimum 75% of the emergency generator, 50% of the cost of the skateboard equipment, 100% of the warning sirens, and 25% of the playground equipment. It is also proposed that the conversation to LED lighting be repaid in the future based on actual energy savings. If approved as recommended the fund balance is projected to decrease to $230,832 by December 31, 2022. $450,000 $400,000 $350,000 $300,400 $250,000 _ .............. _.... -............................. -.... _.................... _.... _............ _...... ____.___. $200,000 $150,000 $10-13,000 $50,000 $- 2017 2018 2019 2020 2021 2022 Balance December 31 $394,927 $310,227 $219,427 $222,627 $240,827 $244,027 Revenue $30,500 $54,600 $9,200 '$33,200 $18,200 $3,200 Expenditures $20,405 $139,300 $100,000 $30,000 $- $- 5 EQUIPMENT REPLACEMENT FUND The City created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Beginning in 2015, the revenue to the fund was reduced to reflect a new City policy of borrowing for equipment costing over $100,000 with the balance able to meet the projected smaller equipment needs for 10 years. The projects recommended from 2018 - 2022 are as follows: 2018 2019 2020 2021 2022 Public Works TaiIgate sander- Ford F550 $ 7,000 Replace 2008 Ford Ranger $ 36,500 $400,000 Replace 2008 Ford F350 + plow I I $ 43,000 I I I Replace grader with used Loader $ 100,000 ' Replace 2010 Tiger ditch rear mower $ 12,000 Replace 2011 Tiger ditch boom mower $ 15,000 , Replace 1999 John Deere 6410 Tractor I 1 $ 100,000 I I Replace 2011 Ford F250 +plow $ 25,500 Replace 2012 New Holland skid loader and trailer $250,000 $ 40,000 Replace 2011 Mack dump truck & plow I I I I $ 200,000 Fire $200,000 Radio replacement $ 75,000 Skating rink Zamboni replacement I I 1$ 40,000 I I The projected balance in the fund at 12/31/2017 is $269,061. It is recommended that $30,000 per year be levied for equipment replacement along with the issuance of 5 -year equipment certificates for the replacement of a plow truck in 2022. $450,000 $400,000 $350,000 $300,000 $250,000 .......... ............................................. ............. ............ ............................... $200,000 $150,000 $100,000 $50,000 $- � 2017 2018 2019 2020 21021 2027 Balance December 31 $267,929 $185,429 $203,429 $144,429 $151,929 $166,929 ■ revenue $166,000 '$36,000 $61,000 $41,000 $33,000 $255,000 ■ Expenditures $399,133 $118,500 $43,000 $100,000 $25,500 $240,000 0 PARK IMPROVEMENT FUND The Parks Improvement Fund is set up to use park dedication fees as the primary funding source. Due to the lack of fees the fund borrowed $35,000 from the Capital Improvement Fund for the Lilleskogen Park parking lot project. Those funds are being repaid as park dedication funds are collected. Additionally revenues for advertising at the Wayne Erickson ballfield are dedicated for maintenance and improvements of the field. At 12/31/2016 the fund had an overall negative balance of $11,559 broken down by sub -fund: Lilliskogen - ($21,907), Wayne Erickson - $10,125, and undesignated $(1,777). The projects recommended from 2018 - 2022 are as follows: 2018 2019 2020 2021 2022 Lilleskogen Picnic shelter $ 15,000 Other improvements $ 10,000 Wayne Erickson Playground replacement $ 45,000 Undesignated Cycling & trails $ 10,000 $ 15,000 $ - $ 20,000 $ - $ 45,000 The projected balance in the fund at 12/31/2017 is a negative $13,559. The projections assume that $6,000 will be received each year in park dedication fees and that 50% of the funding for the Lilleskogen projects come from grants or donations. It is recommended that approximately 0.5% of the City's levy be dedicated to the Park Improvement Fund. This would provide an additional $11,000 per year that could be used to retire the existing loan or to fund future projects. Additionally, the Committee has recommended that the City look to sell the city - owned lot on Goose Lake with the net proceeds being reserved for future park projects. $250,000 $200,000 $150,000 $100,000 $50,000 $- �- $(50,000) 2017 2015 2019 2020 2071 2022 Balance December 31 $(13,559) $195,921 $212,841 $214,691 '$231,471 $203,341 ■ Revenue $5,200 $226,700 $19,200 $24,200 $19,200 $19,200 1 Expenditures $7,200 $17,220 $2,280 $22,350 $2,420 '$47,330 7 LOCAL ROAD IMPROVEMENT FUND In 2008 the City adopted a Pavement Management Plan to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. The City has endeavored to increase the budget for contractual road maintenance and repairs. In 2014 the Local Road Improvement Fund was established to address major repairs (reconstruction, mill and overlays, etc.) and is funded by the general tax levy. Regardless of these efforts the PASER rating of City streets by the City engineer indicated that over 18% of the City streets were rated very poor or poor and 37% rated fair. 2.1,3% Miles & % of Total 1.3,2% 3.0, 4% Very Poor Foo r 3,4 Fair 27.0,40% Good ■ Very Good ■ Excellect The Committee worked with Bolton & Menk to look at modifying the 2008 Pavement Management Plan to address the roads that are in the greatest need. The plan calls for the reclaiming and repaving all of the roads rated very poor or poor with ditch -to -ditch improvements in 2018 and then providing for a mill and overlay of the road surfaces that are currently rated fair in 2020, 2021, and 2022. The 2018 improvements are to be funded primarily through the issuance of $4,400,000 of debt. To minimize the property tax impact the plan calls for $115,000 of the General Fund levy for street maintenance (seal coating) to be redirected to service the debt. Further, the Committee is recommending that the base levy for the Local Road Improvement Fund, which is currently $581,000, be increased by 5% each year for the 5 -year period. Below is a computation of the levy amounts for debt and the Improvement Fund. 2018 2019 2020 2021 2022 Tax levy computation Base $ 581,000 $ 610,050 $ 640,553 $ 672,580 $ 706,209 Increase in base 1$ 29,050 ; $ 30,503 $ 32,028 ; $ 33,629 ; $ 35,310 Sealcoat funds from General Fund 1 $ 115,000 I $ 115,000 I $ 115,000 I $ 115,000 I $ 115,000 I Debt Service on bonds i $ - $ (408,345) $ (408,240) $ (402,780) $ (405,300)' $ 725,050 :$ 347,208 ; $ 379,340 ; $ 418,429 ; $ 451,220 Based on an estimated 12/31/2017 fund balance of $1,524,453, a levy of $725,050, and the issuance of the $4,400,000 of debt, the City will be able to fund $6,500,000 in improvements to the roads rated very poor or poor, and will have a carry-over fund balance at 12/31/2018 of $125,003. No improvements are planned for 2019 to allow the fund balance to accumulate. For the years 2020 through 2022 the accumulated funds and levy will fund mill and overlay improvements to the roads that are currently rated fair and not included in the 2018 reclamation and paving projects. A detailed cost estimate for the 2018 improvements is provided as an exhibit to this report. $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2017 2018 2019 2020 2021 2022 Balance December 31 $1,524,453 $125,003 $472,710 $232,550 $201,479 $333,199 Revenue $1,200,433 $5,139,750 $347,708 $379,840 $418,929 $451,720 Expenditures $50,000 $6,500,000 $- $620,000 $450,000 $320,000 Balance December 31 Revenue Expenditures It should be noted that the program outlined above will address roughly 50% of the City's paved street over the next 5 years. With a 30+ year life -cycle for roads, the other 50% of the roads that are not included in proposed program will likely need similar improvements in the 15 years the follow 2022. Throughout the life cycles of the roads, the City will need to continue to allocate funds for preventive maintenance. 9 201 SEWER SYSTEM Improvements to the 201 Sewer System are intended to be funded through user fees. The projects recommended are shown below. 2018 Anderson / Erickson 2019 2020 2021 2022 Drainfield I $ 200,000 Bliss Bliss Lift Station 1 - control panel $ 31,000 Bliss Lift Station 2 - control panel I $ 31,000 Bliss LS 1 Pump 1 Bliss LS 1 Pump 2 Bliss LS 2 Pump 1 $ 6,000 Bliss LS 2 Pump 2 ; $ 6,000 i Bliss LS 3 Pump 1 $ 6,000 Bliss LS 3 Pump 2 $ 6,000 Bliss LS 4 Pump 1 $ 6,000 Bliss LS 4 Pump 2 $ 6,000 Nitrate treatment I $ 960,000 $ - $ 62,000: $ - $ 36,000 $ 1,160,000 • The control panel projects in 2019 are to replace the panels that were originally installed in 1986. • The lift station pumps are a scheduled replacement at the end of the useful life for pumps that were installed in 2014. • The Anderson Erickson drainfield improvement would be used to make improvement to the drainfield and to potentially add capacity. • The MPCA permit for the Bliss addition requires the City to submit by September, 2019 a plan to address the high levels of nitrate at one of the test wells. It is anticipated that there will be a time limit placed on the City in the permit renewal process and the 2022 date is an approximation of when construction is anticipated. At the end of 2017 the cash balance in the 201 Sewer Fund is projected to be $73,610 and $25,610 after the 2019 projects. With the current rate structure there will not be sufficient funds for the improvement to the Anderson - Erickson drainfield or for the Bliss nitrate remediation projects scheduled for 2022. There is no immediate need for the E-A drainfield improvements and the amount shown can be a placeholder for future improvements. The Bliss improvements will be required as a part of the operation permit for the Bill system that expires in February 2020. Low interest rate debt and grant assistance may be available for the nitrate remediation project; however, at current interest rates, the annual cost to service the full amount of debt for the nitrate radiation project over a 10 -year period would be roughly $72,000 / year, which would require rates to roughly double the current rates. 10 $1,500,000 $1,000,000 $500,000 $ $(500,000) $(1,040,000) $(1,500,000) 2017 2018 2019 zOza zozl zazz Cash balance 12/31 $73,610 $84,110 $25,610 $36,110 $10,610 $(1,138,890) Revenue $77,900 $72,500 $72,500 $72,500 $72,500 $72,500 Expenditures $72,500 $62,000 $131,000 $62,000 $98,000 $1,222,000 UPTOWN SEWER SYSTEM Improvements to the Uptown Sewer System are intended to be funded through user fees. The projects recommended are shown below. 2018 2019 2020 2021 2022 Drainfield blower $ 3,000 Replace Uptown pump 1 $ 5,800 Replace Uptown pump 2 $ 5,800 Replace Drainfield pump 1 i 5,800 Replace Drainfield pump 2 $ 5,800 $ 3,000 ; $ - ; $ - ; $ - $ 23,200 i The replacement of the pumps in 2022 is a schedule replacement at the end of the projected useful life for the pumps that were installed during the 2012 upgrades. The projected cash balance at 12/31/2017 is $2,782. After the drainfield blower is replaced in 2018, there will not be a sufficient cash balance. While the small negative cash balance may be acceptable in the short term, funds will need to be generated for the replacement of the lift station or drainfield pumps. $50,000 $40,000 $30,000 $20,000 $10,000 $(10,000) $ ( 20,000) $(30,000) 2017 2018 2019 2020 2021 2022 Cash balance - 12/31 $2,743 $(142) $(142) $(257) $(487) $(24,032) Revenue $18,000 $18,000 $18,000 $18,000 $18,000 $18,000 Expenditures & Loan $18,039 $20,885 $18,000 $18,115 $18,230 $41,545 Repayment 12 City of Scandia, Minnesota Capital Improvement Program 2018 thru 2022 PROJECTS BY FUNDING SOURCE Source Project # Priority 2018 2019 2020 2021 2022 Total Capital Improvement Fund 0 Community Center HVAC Replacement CC -002 2 30,000 30,000 LED lighting upgrade -offices cc -005 n/a 28,200 28,200 Community Center Chairs cc -007 4 11,000 11,000 Fire Station HVAC Replacement F-001 2 15,000 15,000 30,000 Warning Sirens F-009 2 30,000 30,000 Back-up Generator for Fire Hall F-018 2 16,500 16,500 Fire Hall Roof Replacement F-024 2 100,000 100,000 Tennis Court Reconstruction PR -018 3 40,000 40,000 Skateboard Ramps PR -042 3 12,000 12,000 Playground Equipment- Community Building PR -043 3 60,000 60,000 Capital Improvement Fund Total 84,700 127,000 41,000 75,000 30,000 357,700 Equipment Replacement Fund Fire Department Radio Replacement F-003 1 75,000 75,000 Zamboni Replacement IR -002 3 40,000 40,000 Pickup w/Plow Replacement 2008 Ford F350 (102-08) PW -004 2 43,000 43,000 Tiger Ditch Rear Mower Replacement PW -007 2 15,000 15,000 Tiger Boom Mower Attachment Replacement PW -008 2 12,000 12,000 1999 JD -6410 Tractor Replacement (302-99) PW -009 2 100,000 100,000 Pickup w/Plow Replacement 2011 Ford F250 (103-11) PW -014 2 25,500 25,500 Skid Loader and Trailer PW -015 2 40,000 40,000 2011 Mack Dump Truck/Plow Replacement (203-11) PW -017 2 200,000 200,000 2008 Ford Ranger Replacement (101-08) PW -019 2 36,500 36,500 Ford 550 Tailgate Sander PW -039 3 7,000 7,000 Front End Loader PW -040 3 100,000 100,000 Equipment Replacement Fund Total 43,500 118,000 267,000 25,500 240,000 694,000 General Fund - Public Works A Road Maintenance - patch & sealcoat PW -037 1 185,000 185,000 185,000 185,000 185,000 925,000 General Fund - Public Works Total 185,000 185,000 185,000 185,000 185,000 925,000 Grants/ Donations LED lighting upgrade - offices cc -005 n/a 5,100 5,100 Back-up Generator for Fire Hall F-018 2 49,500 49,500 Grants/ Donations Total 54,600 54,600 Local Road improvement Fund 2018 Local Road Improvement Project PW -031 1 6,500,000 6,500,000 DRAFT for 2018-2022 Update Friday, July 21, 2017 Source Project # Priority 2018 2019 2020 2021 2022 Total 2020 Local Road Improvement Project PW -032 2 620,000 620,000 2022 Local Road Improvement Project PW -033 2 320,000 320,000 2019 Local Road Improvement Project PW -041 1 0 0 2021 Local Road Improvement Project PW -042 2 450,000 450,000 Local Road Improvement Fund Total 6,500,000 0 620,000 450,000 320,000 7,890,000 Park Improvement Fund Lilleskogen Park Improvements PR -001 3 15,000 10,000 25,000 Playground Equipment - Erickson ballfield PR -044 3 45,000 45,000 Cycling & Trails PR -045 4 10,000 10,000 Park Improvement Fund Total 15,000 20,000 45,000 80,000 Sewer Fund (201) Bliss L.S. 1 Control Panel 201S-001 2 31,000 31,000 AIE Drainfield 201S-002 2 200,000 200,000 Bliss L.S. 2 Control Panel 201S-003 2 31,000 31,000 Bliss nitrate treatment equipment 201S-005 1 960,000 960,000 Bliss LS 2 Pump 1 201S-007 2 6,000 6,000 Bliss LS 2 Pump 2 201S-008 2 6,000 6,000 Bliss LS 3 Pump 1 201S-009 2 6,000 6,000 Bliss LS 3 Pump 2 201S-010 2 6,000 6,000 Bliss LS 4 Pump 1 201S-011 2 6,000 6,000 Bliss LS 4 Pump 2 201S-012 2 6,000 6,000 Sewer Fund (201) Total 62,000 36,000 1,160,000 1,258,000 Uptown Sewer Drain field Blower US -003 2 3,000 3,000 Uptown Pump 1 Replacement US -004 2 5,800 5,800 Uptown Pump 2 Replacement US -005 2 5,800 5,800 Drainfield Pump 1 Replacement US -006 2 5,800 5,800 Drainfield Pump 2 Replacement US -007 2 5,800 5,800 Uptown Sewer Total 3,000 23,200 26,200 GRAND TOTAL 6,885,800 492,000 1,133,000 771,500 2,003,200 11,285,500 DRAFT for 2018-2022 Update Friday, July 21, 2017 City of Scandia, Minnesota Capital Improvement Program 2018 thru 2022 PROJECTS BY DEPARTMENT Department Project # Priority 2018 2019 2020 2021 2022 Total 1201 Sewer Bliss L.S. 1 Control Panel 201S-001 2 31,000 31,000 A/E Drainfield 201S-002 2 200,000 200,000 Bliss L.S. 2 Control Panel 201S-003 2 31,000 31,000 Bliss nitrate treatment equipment 201S-005 1 960,000 960,000 Bliss LS 2 Pump 1 201S-007 2 6,000 6,000 Bliss LS 2 Pump 2 201S-008 2 6,000 6,000 Bliss LS 3 Pump 1 201S-009 2 6,000 6,000 Bliss LS 3 Pump 2 201S-010 2 6,000 6,000 Bliss LS 4 Pump 1 201S-011 2 6,000 6,000 Bliss LS 4 Pump 2 201S-012 2 6,000 6,000 201 Sewer Total 62,000 36,000 1,160,000 1,258,000 Community Center Community Center HVAC Replacement CC -002 2 30,000 30,000 LED lighting upgrade - offices cc -005 n/a 33,300 33,300 Community Center Chairs cc -007 4 11,000 11,000 Community Center Total 33,300 11,000 30,000 74,300 Fire Fire Station HVAC Replacement F-001 2 15,000 15,000 30,000 Fire Department Radio Replacement F-003 1 75,000 75,000 Warning Sirens F-009 2 30,000 30,000 Back-up Generator for Fire Hall F-018 2 66,000 66,000 Fire Hall Roof Replacement F-024 2 100,000 100,000 Fire Total 66,000 190,000 30,000 15,000 301,000 Ice Rink Zamboni Replacement IR -002 3 40,000 40,000 lee Rink Total 40,000 40,000 Parks and Recreation Lilleskogen Park Improvements PR -001 3 15,000 10,000 25,000 Tennis Court Reconstruction PR -018 3 40,000 40,000 Skateboard Ramps PR -042 3 12,000 12,000 Playground Equipment - Community Building PR -043 3 60,000 60,000 Playground Equipment - Erickson ballfield PR -044 3 45,000 45,000 Cycling & Trails PR -045 4 10,000 10,000 Parks and Recreation Total 55,000 12,000 20,000 60,000 45,000 192,000 Public Works Pickup w/Plow Replacement 2008 Ford F350 (102-08) PW -004 2 43,000 43,000 DRAFT for 2018-2022 Update Friday, July 21, 2017 Department Project # Priority 2018 2019 2020 2021 2022 Total Tiger Ditch Rear Mower Replacement PW -007 Tiger Boom Mower Attachment Replacement PW -008 1999 JD -6410 Tractor Replacement (302-99) PW -009 Pickup w/Plow Replacement 2011 Ford F250 (103-11) PW -014 Skid Loader and Trailer PW -015 2011 Mack Dump Truck/Plow Replacement (203-11) PW -017 2008 Ford Ranger Replacement (101-08) PW -019 2018 Local Road Improvement Project PW -031 2020 Local Road Improvement Project PW -032 2022 Local Road Improvement Project PW -033 Road Maintenance - patch & sealcoat PW -037 Ford 550 Tailgate Sander PW -039 Front End Loader PW -040 2019 Local Road Improvement Project PW -041 2021 Local Road Improvement Project PW -042 Public Works Total Uptown Sewer Drain field Blower US -003 Uptown Pump 1 Replacement US -004 Uptown Pump 2 Replacement US -005 Drainfield Pump 1 Replacement US -006 Drainfield Pump 2 Replacement US -007 Uptown Sewer Total GRAND TOTAL 2 2 15,000 15,000 2 12,000 12,000 2 100,000 100,000 2 25,500 25,500 2 40,000 40,000 2 200,000 200,000 2 36,500 36,500 1 6,500,000 6,500,000 2 620,000 620,000 2 320,000 320,000 1 185,000 185,000 185,000 185,000 185,000 925,000 3 7,000 7,000 3 100,000 100,000 1 0 0 2 450,000 450,000 6,728,500 228,000 1,032,000 660,500 745,000 9,394,000 2 3,000 3,000 2 5,800 5,800 2 5,800 5,800 2 5,800 5,800 2 5,800 5,800 3,000 23,200 26,200 6,885,800 492,000 1,133,000 771,500 2,003,200 11,285,500 DRAFT for 2018-2022 Update Friday, July 21, 2017 City of Scandia, Minnesota Capital Improvement Program 2018 thm 2022 PROJECTS BY YEAR & PRIORITY Project Name Department Project # Priority Project Cost 2018 Priority N/A LED lighting upgrade - offices Community Center cc -005 n/a 33,300 185,000 Fire Department Radio Replacement Fire Total for: Priority n/a 33,300 Priority 1: Urgent, high priority Public Works Priority 2: High priority 2 Bliss L.S. 1 Control Panel 2018 Local Road Improvement Project Public Works PW -031 1 6,500,000 Road Maintenance - patch & sealcoat Public Works PW -037 1 185,000 2 Skateboard Ramps Parks and Recreation Total for: Priority 1 6,685,000 Priority 2: High priority 3 12,000 Total for: Priority 3 Back-up Generator for Fire Hall Fire F-018 2 66,000 2008 Ford Ranger Replacement (101-08) Public Works PW -019 2 36,500 Drain field Blower Uptown Sewer US -003 2 3,000 Total for: Priority 2 105,500 Priority 3: Worthwhile Lilleskogen Park Improvements Parks and Recreation PR -001 3 15,000 Tennis Court Reconstruction Parks and Recreation PR -018 3 40,000 Ford 550 Tailgate Sander Public Works PW -039 3 7,000 Total for: Priority 3 62,000 Total for 2019 6,885,800 F-003 Total for 2018 2019 PW -037 Priority 1: Urgent, high priority 185,000 Fire Department Radio Replacement Fire Road Maintenance - patch & sealcoat Public Works 2019 Local Road Improvement Project Public Works Priority 2: High priority 2 Bliss L.S. 1 Control Panel 201 Sewer Bliss L.S. 2 Control Panel 201 Sewer Fire Station HVAC Replacement Fire Fire Hall Roof Replacement Fire Pickup w/Plow Replacement 2008 Ford F350 (102-08) Public Works Priority 3: Worthwhile 2 Skateboard Ramps Parks and Recreation Total for 2019 6,885,800 F-003 1 75,000 PW -037 1 185,000 PW -041 1 0 Total for: Priority 1 260,000 201S-001 2 31,000 201S-003 2 31,000 F-001 2 15,000 F-024 2 100,000 PW -004 2 43,000 Total for: Priority 2 220,000 PR -042 3 12,000 Total for: Priority 3 12,000 492,000 DRAFT for 2018-2022 Update Friday, July 21, 2017 Project Name Department Project # Priority Project Cost 2020 Priority 1: Urgent, high priority Road Maintenance - patch & sealcoat Public Works PW -037 1 185,000 Total for: Priority 1 185,000 Priority 2: High priority Warning Sirens Fire F-009 2 30,000 Tiger Ditch Rear Mower Replacement Public Works PW -007 2 15,000 Tiger Boom Mower Attachment Replacement Public Works PW -008 2 12,000 1999 JD -6410 Tractor Replacement (302-99) Public Works PW -009 2 100,000 2020 Local Road Improvement Project Public Works PW -032 2 620,000 Total for: Priority 2 777,000 Priority 3: Worthwhile Zamboni Replacement Ice Rink IR -002 3 40,000 Lilleskogen Park Improvements Parks and Recreation PR -001 3 10,000 Front End Loader Public Works PW -040 3 100,000 Total for: Priority 3 150,000 Priority 4: Low priority Community Center Chairs Community Center cc -007 4 11,000 Cycling & Trails Parks and Recreation PR -045 4 10,000 Total for: Priority 21,000 Total for 2020 1,133,000 2021 Priority 1: Urgent, high priority Road Maintenance - patch & sealcoat Public Works PW -037 1 185,000 Total for: Priority 1 185,000 Priority 2: High priority Bliss LS 2 Pump 1 201 Sewer 201S-007 2 6,000 Bliss LS 2 Pump 2 201 Sewer 201 S-008 2 6,000 Bliss LS 3 Pump 1 201 Sewer 201S-009 2 6,000 Bliss LS 3 Pump 2 201 Sewer 201S-010 2 6,000 Bliss LS 4 Pump 1 201 Sewer 201S-011 2 6,000 Bliss LS 4 Pump 2 201 Sewer 201 S-012 2 6,000 Fire Station HVAC Replacement Fire F-001 2 15,000 Pickup w/Plow Replacement 2011 Ford F250 (103-11) Public Works PW -014 2 25,500 2021 Local Road Improvement Project Public Works PW -042 2 450,000 Total for: Priority 2 526,500 Priority 3: Worthwhile Playground Equipment - Community Building Parks and Recreation PR -043 3 60,000 Total for: Priority 3 60,000 Total for 2021 771,500 2022 Priority 1: Urgent, high priority Bliss nitrate treatment equipment 201 Sewer 201S-005 1 960,000 Road Maintenance - patch & sealcoat Public Works PW -037 1 185,000 DRAFT for 2018-2022 Update Friday, July 21, 2017 Project Name Department Project # Priority Project Cost Total for: Priority 1 1,145,000 Priority 2: High priority A/E Drainfield 201 Sewer 201S-002 2 200,000 Community Center HVAC Replacement Community Center CC -002 2 30,000 Skid Loader and Trailer Public Works PW -015 2 40,000 2011 Mack Dump Truck/Plow Replacement (203-11) Public Works PW -017 2 200,000 2022 Local Road Improvement Project Public Works PW -033 2 320,000 Uptown Pump 1 Replacement Uptown Sewer US -004 2 5,800 Uptown Pump 2 Replacement Uptown Sewer US -005 2 5,800 Drainfield Pump 1 Replacement Uptown Sewer US -006 2 5,800 Drainfield Pump 2 Replacement Uptown Sewer US -007 2 5,800 Total ,for: Priority 2 813,200 Priority 3: Worthwhile Playground Equipment - Erickson ballfield Parks and Recreation PR -044 3 45,000 Total for: Priority 3 45,000 Total for 2022 2,003,200 GRAND TOTAL 11,285,500 DRAFT for 2018-2022 Update Friday, July 21, 2017 PRELIMINARY COST ESTIMATE SCANDIA, MN JUNE 2017 ITEM UNITS CITY ESTIMATED UNIT PRICE TOTAL PRICE Old Marine Trail N / 195th ST N Full Depth Reclamation & Pave Road Culvert Replacement LF EA 6950 5 $82 $5,000 $569,900 $25,000 Driveway culvert replacement EA 9 $2,600 $23,400 Guardrail LF 600 $20 $12,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Clearing and Grubbing LS 1 $10,000 $10,000 Subtotal Old Marine Trail N / 195th ST N = $675,300 Orwell Ave N (South of 197th) Full Depth Reclamation & Pave Road Culvert Replacement LF EA 3030 2 $82 $5,000 $248,460 $10,000 Driveway Culvert Replacement EA 9 $2,600 $23,400 Curb Replacement LF 100 $20 $2,000 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $10,000 $10,000 Clearing and Grubbing LS 1 $3,000 $3,000 Subtotal Orwell Ave N (South of 197th) _ $307,860 Orwell Court Full Depth Reclamation & Pave LF 1250 $82 $102,500 Road Culvert Replacement Driveway Culvert Replacement EA EA 1 2 $5,000 $2,600 $5,000 $5,200 Subtotal Orwell Court = $112,700 Oxboro Avenue Full Depth Reclamation & Pave LF 7500 $82 $615,000 Aggregate Base, Class 5 TN 2400 $11 $26,400 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $20,000 $20,000 Subtotal Oxboro Avenue = $672,400 ITEM UNITS CITY ESTIMATED UNIT PRICE TOTAL PRICE Oren Road N Full Depth Reclamation & Pave LF 4660 $82 $382,120 Aggregate Base, Class 5 TN 700 $11 $7,700 Driveway Culvert Replacement EA 3 $2,600 $7,800 Road Culvert Replacement EA 4 $5,000 $20,000 Wetland Review LS 1 $1,500 $1,500 Embankment Fill/ Road Support Clearing and Grubbing LS LS 1 1 $18,000 $5,000 $18,000 $5,000 Curve Reconstruction LS 1 $50,000 $50,000 Subtotal Oren Road N = $492,120 199th Street N Full Depth Reclamation & Pave LF 5305 $82 $435,010 Driveway Culvert Replacement EA 10 $2,600 $26,000 Curb Replacement Guardrail LF LF 300 1000 $20 $20 $6,000 $20,000 Guardrail End Treatment EA 2 $2,500 $5,000 Clearing and Grubbing LS 1 $15,000 Subtotal 199th Street N = $15,000 $507,010 Parkview Avenue / Parkview Lane Full Depth Reclamation & Pave LF 6720 $82 $551,040 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 12 $2,600 $31,200 Guardrail Guardrail End Treatment LF EA 300 4 $20 $2,500 $6,000 $10,000 Clearing and Grubbing LS 1 $5,000 $5,000 Subtotal Parkview Avenue / Parkview Lane = $623,240 Oldfield Ave N Full Depth Reclamation & Pave LF 2650 $82 $217,300 Wetland Review Driveway Culvert Replacement Road Culvert Replacement Street Widening Clearing and Grubbing LS EA EA LS LS 1 $1,500 6 $2,600 3 $5,000 1 $20,000 1 $10,000 Subtotal Oldfield Ave N = $1,500 $15,600 $15,000 $20,000 $10,000 $279,400 ITEM UNITS CITY ESTIMATED UNIT PRICE TOTAL PRICE 228th Street NIM Hard Ave Full Depth Reclamation & Pave LF 5040 $82 $413,280 Wetland Review LS 1 $1,500 $1,500 Driveway Culvert Replacement EA 8 $2,600 $15,600 Road Culvert Replacement EA 4 $5,000 $20,000 Curb Replacement LF 2400 $20 $48,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Subtotal 228th Street N/Mallard Ave = $528,380 230th Street N Full Depth Reclamation & Pave LF 3150 $82 $258,300 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 2 $5,000 $10,000 Driveway Culvert Replacement EA 3 $2,600 $7,800 Curb Replacement LF 300 $20 $6,000 Subtotal 230th Street N = $283,600 Kirk Avenue Full Depth Reclamation & Pave LF 3015 $82 $247,230 Aggregate Base, Class 5 Wetland Review TN LS 950 1 $11 $1,500 $10,450 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 6 $2,600 $15,600 Subtotal Kirk Avenue = $294,780 Meadowbrook Ave. N/Melanie Trail N Full Depth Reclamation & Pave LF 5300 $82 $434,600 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 8 $2,600 $20,800 Subtotal Meadowbrook Ave. N/Melanie Trail N = $476,900 Oakhill Road Full Depth Reclamation & Pave LF 12650 $82 $1,037,300 Road Culvert Replacement EA 6 $5,000 $30,000 Driveway Culvert Replacement EA 14 Subtotal $2,600 Oakhill Road = $36,400 $1,103,700 ESTIMATED TOTAL ITEM UNITS QTY UNIT PRICE PRICE Summary: Total Old Marine Trail N / 195th ST N $675,300 Total Orwell Ave N (South of 197th) $307,860 Total Orwell Court $112,700 Total Oxboro Avenue $672,400 Total Oren Road N $492,120 Total 199th Street N $507,010 Total Parkview Avenue / Parkview Lane $623,240 Total Oldfield Ave N $279,400 Total 228th Street N/Mallard Ave $528,380 Total 230th Street N $283,600 Total Kirk Avenue $294,780 Total Meadowbrook Ave. N/Melanie Trail N $476,900 Total Oakhill Road $1,103,700 Street Sign Replacement $15,000 Subgrade Repairs $50,000 Contingencies $50,000 Total Estimated Project Cost $6,472,390