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8.b 2018 - 2022 Capital Improvement Plan City of Scandia Capital Improvement Program 2018 – 2022 Recommendations from Capital Improvement Committee July 20, 2017 Committee Members: Terry Gorham, Adam Hawkinson, Public Works Director Perry Rynders Mike Hinz, Fire Chief Cami Van Abel Neil Soltis, City Administrator Mike White CONTENTS Introduction What is a CIP? .................................................................................................................. 1 Scope of the Draft CIP ..................................................................................................... 1 Funding Sources .............................................................................................................. 2 Project Priorities .............................................................................................................. 3 2018-2022 CIP Overview……………………………………………………………………………………4 2018-2022 CIP by Fund Capital Improvement Fund ............................................................................................. 5 Equipment Replacement Fund ........................................................................................ 6 Park Improvement Fund ................................................................................................. 7 Local Road Improvement Fund…………………………………………………………………………………..8-9 201 Sewer Fund………………………………………………………………………………………………………….10-11 Uptown Sewer Fund…………………………………………………………………………………………………..12 CIP Summary Data Project Listing by Department (All Years) ....................................................................... 6 Projects by Year, 2018 thru 2022 .................................................................................... 8 Sources and Departments Summary, 2018 thru 2022.................................................... 10 Projects by Year, 2021 thru 2025 .................................................................................... 11 Sources and Departments Summary, 2021 thru 2025.................................................... 12 Projects by Department, 2018 thru 2025 ....................................................................... 13 Projects by Source, 2018 thru 2025 ................................................................................ 15 Equipment Replacement Fund, Replacements by Department ..................................... 18 Equipment Replacement Fund Cash Flow, 2018-2025 ................................................... 19 Appendix Project Details, All Projects ............................................................................................. 20 INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2018 through 2022 is the eighth such document prepared by the City of Scandia. It would amend the CIP included in the March, 2009 Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F of the plan in its entirety. What is a CIP? A capital improvement plan (CIP) is a multi-year plan identifying capital projects to be funded during the planning period. The CIP identifies each proposed capital project to be undertaken, the year the assets will be acquired or the project started, the amount of funds expected to be expended in each year of the CIP and the means of funding the expenditures. A CIP is not a static document. It should be reviewed at an appropriate cycle to reflect changing priorities, unexpected events and opportunities. The CIP should include the maintenance, repair and rehabilitation of existing infrastructure as well as the construction of new infrastructure. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each project and the associated funding before any project may proceed. The basic function of a CIP is to provide a formal mechanism for decision making, a link to long range plans, a financial management tool and a reporting document. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a “wish- list” that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. Once the CIP has been completed, it will be reviewed by the Planning Commission for consistency with the Comprehensive Plan Scope of the CIP Scandia’s CIP includes all capital projects that cost at least $10,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. 2 Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund The City has been levying $30,000 per year in property tax to fund these general capital projects. Equipment Replacement Fund Most major equipment purchases are funded through the issuance off debt which is then repaid with property taxes. Other sources of funding include the sale of unused assets and transfers from General Fund operating budgets. General Fund Annual operating budget, primarily funded by property tax revenues. Park Improvement Fund The primary sources of funds are from park dedication fees paid by developers as a part of any subdivision, revenues generated by the park facilities, such as advertising revenues, and grant revenues. Local Road Improvement Fund This fund was established in 2014 to segregate funds for major road improvement projects. The property taxes levy is the primary source of funds with a base levy in 2016 of $581,000. Pursuant to the City’s fund balance policy any general fund balance in excess of 50% of budgeted expenditures can be transferred to this fund. The 2017 transfer to this fund totaled $523,200. Additionally any special assessments on the 2007 road improvement projects received after the associated debt was retired are transferred to this fund. 201 Sewer Funds come from fees paid by users on the 201 Wastewater System which serves the Anderson Erickson and Bliss subdivisions. Uptown Sewer Funds come from fees paid by users on the Uptown Wastewater System In addition to these sources, it is possible that future projects could be funded f rom donations, grants, user fees or other sources not listed. Projects benefiting the utility funds, which are intended to operate as stand-alone businesses supported by user fees, would be paid from the appropriate fund. 3 Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems, or simply do not try to compare projects that are like “apples and oranges.” There is no accepted system or “industry standard” for prioritizing projects. The following priority rating system was identified in 2008 and have been used in subsequent updates. 1 Critical or urgent, high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important, high-priority projects that should be done as funding becomes available. 3 Important and worthwhile projects to be considered if funding is available; may be deferred to a subsequent year. 4 Less important, low-priority projects; desirable but not essential. N/A Used for replacements of existing equipment. In reviewing the 2018 – 2022 plan the Committee identified a scored evaluation criteria to be used if evaluating projects if sufficient funding is not available:  Does the project help meet the goals of the Comprehensive Plan or City Priorities?  Does the project eliminate or prevent an existing health, environmental, or safety hazard?  Does the project protect and preserve the City’s infrastructure?  Does the project will have a positive, neutral, or negative impact on the City’s operational Finances?  Does the project leverage outside funding?  Does the project tie into other projects?  Can the project be completed in partnership with another organization?  Is the project mandated to comply with environmental standards?  Does the project support the City’s Green Cities efforts?  Project directly the allows the City to meet environmental compliance standards or meet sustainability goals, where applicable?  Does the project help stimulate development or redevelopment of properties and/or encourage economic development in the City corridors?  Does the project improve and/or increase the level of service provided by the City? 4 2018-2022 CIP OVERVIEW For 2018 through 2022, the draft CIP includes projects with a total estimated cost of $11,186,200. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. Project costs will need to be updated annually, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for existing equipment and vehicles at the end of their expected useful life. Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a particular item. The breakdown of recommended projects is shown by fund below: The revenue sources for the projects shown below do not include the use of accumulated fund balances: A primary consideration in the review of the projects was the impact on the property tax levy, particularly the funds needed to finance the local road improvement projects. A breakdown of the revenue sources based on the Committee recommendation is shown below: Fund 2018 2019 2020 2021 2022 Capital Improvement Fund 139,300$ 100,000$ 30,000$ -$ -$ Equipment Replacement Fund 118,500$ 43,000$ 100,000$ 25,500$ 240,000$ Park Improvement Fund 17,260$ 2,320$ 22,390$ 2,460$ 47,530$ Local Road Improvement fund 6,500,000$ -$ 620,000$ 450,000$ 320,000$ 6,775,060$ 145,320$ 772,390$ 477,960$ 607,530$ 2018 2019 2020 2021 2022 Property Tax Levy 766,050$ 388,208$ 420,340$ 459,429$ 492,220$ Issuance of Debt 4,400,000$ -$ -$ -$ 200,000$ Park Dedication Fees 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ Grants & Donations 85,000$ 42,900$ 51,900$ 23,900$ 30,900$ 5,257,050$ 437,108$ 478,240$ 489,329$ 729,120$ Fund 2017 2018 2019 2020 2021 2022 General Fund 1,545,600$ 1,430,600$ 1,430,600$ 1,430,600$ 1,430,600$ 1,430,600$ Debt Service Fund 116,739$ 152,542$ 559,375$ 558,578$ 505,161$ 505,824$ Capital Improvement Fund 30,000$ -$ -$ -$ -$ -$ Park Capital Improvement -$ 11,000$ 11,000$ 11,000$ 11,000$ 11,000$ Equipment Replacement -$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Local Road Improvement 560,533$ 725,050$ 347,208$ 379,340$ 418,429$ 451,220$ Economic Development Authority 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Total Levy 2,257,872$ 2,354,192$ 2,383,182$ 2,414,519$ 2,400,190$ 2,433,644$ 5 CAPITAL IMPROVEMENT FUND The Capital Improvement Fund is utilized to fund projects that are not equipment related, do not have a dedicated funding source, or rely on donations or grants to be funded. The projects recommended from 2018 – 2022 are as follows: The projected balance in the fund as of December 31, 2017 is $345,536. Previously the City has levied $30,000 per year for the Capital Improvement Fund. It is recommended that no funds be levied with the levy amount being redirected to the equipment replacement fund. It is further recommended that grant funding be obtained for at a minimum 75% of the emergency generator, 50% of the cost of the skateboard equipment, 100% of the warning sirens, and 25% of the playground equipment. It is also proposed that the conversation to LED lighting be repaid in the future based on actual energy savings. If approved as recommended the fund balance is projected to decrease to $230,832 by December 31, 2022. 2018 2019 2020 2021 2022 Community Building LED lighting conversion 33,300$ Tennis court replacement 40,000$ Skateboard ramps 12,000$ Chair replacement 11,000$ Playground equipment 60,000$ HVAC replacement 30,000$ Fire Emergency generator 66,000$ Roof replacement 100,000$ HVAC replacement 15,000$ 15,000$ Warning sirens 30,000$ 139,300$ 127,000$ 41,000$ 75,000$ 30,000$ 6 EQUIPMENT REPLACEMENT FUND The City created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Beginning in 2015, the revenue to the fund was reduced to reflect a new City policy of borrowing for equipment costing over $100,000 with the balance able to meet the projected smaller equipment needs for 10 years. The projects recommended from 2018 – 2022 are as follows: The projected balance in the fund at 12/31/2017 is $269,061. It is recommended that $30,000 per year be levied for equipment replacement along with the issuance of 5-year equipment certificates for the replacement of a plow truck in 2022. 2018 2019 2020 2021 2022 Public Works Tailgate sander - Ford F550 7,000$ Replace 2008 Ford Ranger 36,500$ Replace 2008 Ford F350 + plow 43,000$ Replace grader with used Loader 100,000$ Replace 2010 Tiger ditch rear mower 12,000$ Replace 2011 Tiger ditch boom mower 15,000$ Replace 1999 John Deere 6410 Tractor 100,000$ Replace 2011 Ford F250 + plow 25,500$ Replace 2012 New Holland skid loader and trailer 40,000$ Replace 2011 Mack dump truck & plow 200,000$ Fire Radio replacement 75,000$ Skating rink Zamboni replacement 40,000$ 7 PARK IMPROVEMENT FUND The Parks Improvement Fund is set up to use park dedication fees as the primary funding source. Due to the lack of fees the fund borrowed $35,000 from the Capital Improvement Fund for the Lilleskogen Park parking lot project. Those funds are being repaid as park dedication funds are collected. Additionally revenues for advertising at the Wayne Erickson ballfield are dedicated for maintenance and improvements of the field. At 12/31/2016 the fund had an overall negative balance of $11,559 broken down by sub-fund: Lilliskogen – ($21,907), Wayne Erickson - $10,125, and undesignated $(1,777). The projects recommended from 2018 – 2022 are as follows: The projected balance in the fund at 12/31/2017 is a negative $13,559. The projections assume that $6,000 will be received each year in park dedication fees and that 50% of the funding for the Lilleskogen projects come from grants or donations. It is recommended that approximately 0.5% of the City’s levy be dedicated to the Park Improvement Fund. This would provide an additional $11,000 per year that could be used to retire the existing loan or to fund future projects. Additionally, the Committee has recommended that the City look to sell the city- owned lot on Goose Lake with the net proceeds being reserved for future park projects. 2018 2019 2020 2021 2022 Lilleskogen Picnic shelter 15,000$ Other improvements 10,000$ Wayne Erickson Playground replacement 45,000$ Undesignated Cycling & trails 10,000$ 15,000$ -$ 20,000$ -$ 45,000$ 8 LOCAL ROAD IMPROVEMENT FUND In 2008 the City adopted a Pavement Management Plan to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. The City has endeavored to increase the budget for contractual road maintenance and repairs. In 2014 the Local Road Improvement Fund was established to address major repairs (reconstruction, mill and overlays, etc.) and is funded by the general tax levy. Regardless of these efforts the PASER rating of City streets by the City engineer indicated that over 18% of the City streets were rated very poor or poor and 37% rated fair. The Committee worked with Bolton & Menk to look at modifying the 2008 Pavement Management Plan to address the roads that are in the greatest need. The plan calls for the reclaiming and repaving all of the roads rated very poor or poor with ditch-to-ditch improvements in 2018 and then providing for a mill and overlay of the road surfaces that are currently rated fair in 2020, 2021, and 2022. The 2018 improvements are to be funded primarily through the issuance of $4,400,000 of debt. To minimize the property tax impact the plan calls for $115,000 of the General Fund levy for street maintenance (seal coating) to be redirected to service the debt. Further, the Committee is recommending that the base levy for the Local Road Improvement Fund, which is currently $581,000, be increased by 5% each year for the 5-year period. Below is a computation of the levy amounts for debt and the Improvement Fund. 2018 2019 2020 2021 2022 Tax levy computation Base 581,000$ 610,050$ 640,553$ 672,580$ 706,209$ Increase in base 29,050$ 30,503$ 32,028$ 33,629$ 35,310$ Sealcoat funds from General Fund 115,000$ 115,000$ 115,000$ 115,000$ 115,000$ Debt Service on bonds -$ (408,345)$ (408,240)$ (402,780)$ (405,300)$ 725,050$ 347,208$ 379,340$ 418,429$ 451,220$ 9 Based on an estimated 12/31/2017 fund balance of $1,524,453, a levy of $725,050, and the issuance of the $4,400,000 of debt, the City will be able to fund $6,500,000 in improvements to the roads rated very poor or poor, and will have a carry-over fund balance at 12/31/2018 of $125,003. No improvements are planned for 2019 to allow the fund balance to accumulate. For the years 2020 through 2022 the accumulated funds and levy will fund mill and overlay improvements to the roads that are currently rated fair and not included in the 2018 reclamation and paving projects. A detailed cost estimate for the 2018 improvements is provided as an exhibit to this report. It should be noted that the program outlined above will address roughly 50% of the City’s paved street over the next 5 years. With a 30+ year life-cycle for roads, the other 50% of the roads that are not included in proposed program will likely need similar improvements in the 15 years the follow 2022. Throughout the life cycles of the roads, the City will need to continue to allocate funds for preventive maintenance. 10 201 SEWER SYSTEM Improvements to the 201 Sewer System are intended to be funded through user fees. The projects recommended are shown below.  The control panel projects in 2019 are to replace the panels that were originally installed in 1986.  The lift station pumps are a scheduled replacement at the end of the useful life for pumps that were installed in 2014.  The Anderson Erickson drainfield improvement would be used to make improvement to the drainfield and to potentially add capacity.  The MPCA permit for the Bliss addition requires the City to submit by September, 2019 a plan to address the high levels of nitrate at one of the test wells. It is anticipated that there will be a time limit placed on the City in the permit renewal process and the 2022 date is an approximation of when construction is anticipated. At the end of 2017 the cash balance in the 201 Sewer Fund is projected to be $73,610 and $25,610 after the 2019 projects. With the current rate structure there will not be sufficient funds for the improvement to the Anderson- Erickson drainfield or for the Bliss nitrate remediation projects scheduled for 2022. There is no immediate need for the E-A drainfield improvements and the amount shown can be a placeholder for future improvements. The Bliss improvements will be required as a part of the operation permit for the Bill system that expires in February 2020. Low interest rate debt and grant assistance may be available for the nitrate remediation project; however, at current interest rates, the annual cost to service the full amount of debt for the nitrate radiation project over a 10-year period would be roughly $72,000 / year, which would require rates to roughly double the current rates. 2018 2019 2020 2021 2022 Anderson / Erickson Drainfield 200,000$ Bliss Bliss Lift Station 1 - control panel 31,000$ Bliss Lift Station 2 - control panel 31,000$ Bliss LS 1 Pump 1 Bliss LS 1 Pump 2 Bliss LS 2 Pump 1 6,000$ Bliss LS 2 Pump 2 6,000$ Bliss LS 3 Pump 1 6,000$ Bliss LS 3 Pump 2 6,000$ Bliss LS 4 Pump 1 6,000$ Bliss LS 4 Pump 2 6,000$ Nitrate treatment 960,000$ -$ 62,000$ -$ 36,000$ 1,160,000$ 11 12 UPTOWN SEWER SYSTEM Improvements to the Uptown Sewer System are intended to be funded through user fees. The projects recommended are shown below. The replacement of the pumps in 2022 is a schedule replacement at the end of the projected useful life for the pumps that were installed during the 2012 upgrades. The projected cash balance at 12/31/2017 is $2,782. After the drainfield blower is replaced in 2018, there will not be a sufficient cash balance. While the small negative cash balance may be acceptable in the short term, funds will need to be generated for the replacement of the lift station or drainfield pumps. 2018 2019 2020 2021 2022 Drainfield blower 3,000$ Replace Uptown pump 1 5,800$ Replace Uptown pump 2 5,800$ Replace Drainfield pump 1 5,800$ Replace Drainfield pump 2 5,800$ 3,000$ -$ -$ -$ 23,200$ Capital Improvement Program City of Scandia, Minnesota PROJECTS BY FUNDING SOURCE 2018 2022thru TotalSource Project # Priority 2018 2019 2020 2021 2022 Capital Improvement Fund CC-002 30,00030,000Community Center HVAC Replacement 2 cc-005 28,20028,200LED lighting upgrade - offices n/a cc-007 11,00011,000Community Center Chairs 4 F-001 30,00015,000 15,000Fire Station HVAC Replacement 2 F-009 30,00030,000Warning Sirens 2 F-018 16,50016,500Back-up Generator for Fire Hall 2 F-024 100,000100,000Fire Hall Roof Replacement 2 PR-018 40,00040,000Tennis Court Reconstruction 3 PR-042 12,00012,000Skateboard Ramps 3 PR-043 60,00060,000Playground Equipment - Community Building 3 357,70084,700 127,000 41,000 75,000 30,000Capital Improvement Fund Total Equipment Replacement Fund F-003 75,00075,000Fire Department Radio Replacement 1 IR-002 40,00040,000Zamboni Replacement 3 PW-004 43,00043,000Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2 PW-007 15,00015,000Tiger Ditch Rear Mower Replacement 2 PW-008 12,00012,000Tiger Boom Mower Attachment Replacement 2 PW-009 100,000100,0001999 JD-6410 Tractor Replacement (302-99) 2 PW-014 25,50025,500Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2 PW-015 40,00040,000Skid Loader and Trailer 2 PW-017 200,000200,0002011 Mack Dump Truck/Plow Replacement (203-11) 2 PW-019 36,50036,5002008 Ford Ranger Replacement (101-08) 2 PW-039 7,0007,000Ford 550 Tailgate Sander 3 PW-040 100,000100,000Front End Loader 3 694,00043,500 118,000 267,000 25,500 240,000Equipment Replacement Fund Total General Fund - Public Works PW-037 925,000185,000 185,000 185,000 185,000 185,000Road Maintenance - patch & sealcoat 1 925,000185,000 185,000 185,000 185,000 185,000General Fund - Public Works Total Grants/ Donations cc-005 5,1005,100LED lighting upgrade - offices n/a F-018 49,50049,500Back-up Generator for Fire Hall 2 54,60054,600Grants/ Donations Total Local Road Improvement Fund PW-031 6,500,0006,500,0002018 Local Road Improvement Project 1 Friday, July 21, 2017DRAFT for 2018-2022 Update TotalSource Project # Priority 2018 2019 2020 2021 2022 PW-032 620,000620,0002020 Local Road Improvement Project 2 PW-033 320,000320,0002022 Local Road Improvement Project 2 PW-041 002019 Local Road Improvement Project 1 PW-042 450,000450,0002021 Local Road Improvement Project 2 7,890,0006,500,000 0 620,000 450,000 320,000Local Road Improvement Fund Total Park Improvement Fund PR-001 25,00015,000 10,000Lilleskogen Park Improvements 3 PR-044 45,00045,000Playground Equipment - Erickson ballfield 3 PR-045 10,00010,000Cycling & Trails 4 80,00015,000 20,000 45,000Park Improvement Fund Total Sewer Fund (201) 201S-001 31,00031,000Bliss L.S. 1 Control Panel 2 201S-002 200,000200,000A/E Drainfield 2 201S-003 31,00031,000Bliss L.S. 2 Control Panel 2 201S-005 960,000960,000Bliss nitrate treatment equipment 1 201S-007 6,0006,000Bliss LS 2 Pump 1 2 201S-008 6,0006,000Bliss LS 2 Pump 2 2 201S-009 6,0006,000Bliss LS 3 Pump 1 2 201S-010 6,0006,000Bliss LS 3 Pump 2 2 201S-011 6,0006,000Bliss LS 4 Pump 1 2 201S-012 6,0006,000Bliss LS 4 Pump 2 2 1,258,00062,000 36,000 1,160,000Sewer Fund (201) Total Uptown Sewer US-003 3,0003,000Drain field Blower 2 US-004 5,8005,800Uptown Pump 1 Replacement 2 US-005 5,8005,800Uptown Pump 2 Replacement 2 US-006 5,8005,800Drainfield Pump 1 Replacement 2 US-007 5,8005,800Drainfield Pump 2 Replacement 2 26,2003,000 23,200Uptown Sewer Total 11,285,5006,885,800 492,000 1,133,000 771,500 2,003,200GRAND TOTAL Friday, July 21, 2017DRAFT for 2018-2022 Update Capital Improvement Program City of Scandia, Minnesota PROJECTS BY DEPARTMENT 2018 2022thru Total2018 2019 2020 2021 2022Department Project # Priority 201 Sewer 201S-001 31,00031,000Bliss L.S. 1 Control Panel 2 201S-002 200,000200,000A/E Drainfield 2 201S-003 31,00031,000Bliss L.S. 2 Control Panel 2 201S-005 960,000960,000Bliss nitrate treatment equipment 1 201S-007 6,0006,000Bliss LS 2 Pump 1 2 201S-008 6,0006,000Bliss LS 2 Pump 2 2 201S-009 6,0006,000Bliss LS 3 Pump 1 2 201S-010 6,0006,000Bliss LS 3 Pump 2 2 201S-011 6,0006,000Bliss LS 4 Pump 1 2 201S-012 6,0006,000Bliss LS 4 Pump 2 2 1,258,00062,000 36,000 1,160,000201 Sewer Total Community Center CC-002 30,00030,000Community Center HVAC Replacement 2 cc-005 33,30033,300LED lighting upgrade - offices n/a cc-007 11,00011,000Community Center Chairs 4 74,30033,300 11,000 30,000Community Center Total Fire F-001 30,00015,000 15,000Fire Station HVAC Replacement 2 F-003 75,00075,000Fire Department Radio Replacement 1 F-009 30,00030,000Warning Sirens 2 F-018 66,00066,000Back-up Generator for Fire Hall 2 F-024 100,000100,000Fire Hall Roof Replacement 2 301,00066,000 190,000 30,000 15,000Fire Total Ice Rink IR-002 40,00040,000Zamboni Replacement 3 40,00040,000Ice Rink Total Parks and Recreation PR-001 25,00015,000 10,000Lilleskogen Park Improvements 3 PR-018 40,00040,000Tennis Court Reconstruction 3 PR-042 12,00012,000Skateboard Ramps 3 PR-043 60,00060,000Playground Equipment - Community Building 3 PR-044 45,00045,000Playground Equipment - Erickson ballfield 3 PR-045 10,00010,000Cycling & Trails 4 192,00055,000 12,000 20,000 60,000 45,000Parks and Recreation Total Public Works PW-004 43,00043,000Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2 Friday, July 21, 2017DRAFT for 2018-2022 Update Total2018 2019 2020 2021 2022Department Project # Priority PW-007 15,00015,000Tiger Ditch Rear Mower Replacement 2 PW-008 12,00012,000Tiger Boom Mower Attachment Replacement 2 PW-009 100,000100,0001999 JD-6410 Tractor Replacement (302-99) 2 PW-014 25,50025,500Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2 PW-015 40,00040,000Skid Loader and Trailer 2 PW-017 200,000200,0002011 Mack Dump Truck/Plow Replacement (203-11) 2 PW-019 36,50036,5002008 Ford Ranger Replacement (101-08) 2 PW-031 6,500,0006,500,0002018 Local Road Improvement Project 1 PW-032 620,000620,0002020 Local Road Improvement Project 2 PW-033 320,000320,0002022 Local Road Improvement Project 2 PW-037 925,000185,000 185,000 185,000 185,000 185,000Road Maintenance - patch & sealcoat 1 PW-039 7,0007,000Ford 550 Tailgate Sander 3 PW-040 100,000100,000Front End Loader 3 PW-041 002019 Local Road Improvement Project 1 PW-042 450,000450,0002021 Local Road Improvement Project 2 9,394,0006,728,500 228,000 1,032,000 660,500 745,000Public Works Total Uptown Sewer US-003 3,0003,000Drain field Blower 2 US-004 5,8005,800Uptown Pump 1 Replacement 2 US-005 5,8005,800Uptown Pump 2 Replacement 2 US-006 5,8005,800Drainfield Pump 1 Replacement 2 US-007 5,8005,800Drainfield Pump 2 Replacement 2 26,2003,000 23,200Uptown Sewer Total GRAND TOTAL 11,285,5006,885,800 492,000 1,133,000 771,500 2,003,200 Friday, July 21, 2017DRAFT for 2018-2022 Update Capital Improvement Program City of Scandia, Minnesota PROJECTS BY YEAR & PRIORITY 2018 2022thru Project Name Department Project #Priority Project Cost 2018 Priority N/A cc-005LED lighting upgrade - offices n/a 33,300Community Center 33,300Total for: Priority n/a Priority 1: Urgent, high priority PW-0312018 Local Road Improvement Project 1 6,500,000Public Works PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works 6,685,000Total for: Priority 1 Priority 2: High priority F-018Back-up Generator for Fire Hall 2 66,000Fire PW-0192008 Ford Ranger Replacement (101-08) 2 36,500Public Works US-003Drain field Blower 2 3,000Uptown Sewer 105,500Total for: Priority 2 Priority 3: Worthwhile PR-001Lilleskogen Park Improvements 3 15,000Parks and Recreation PR-018Tennis Court Reconstruction 3 40,000Parks and Recreation PW-039Ford 550 Tailgate Sander 3 7,000Public Works 62,000Total for: Priority 3 6,885,800Total for 2018 2019 Priority 1: Urgent, high priority F-003Fire Department Radio Replacement 1 75,000Fire PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works PW-0412019 Local Road Improvement Project 1 0Public Works 260,000Total for: Priority 1 Priority 2: High priority 201S-001Bliss L.S. 1 Control Panel 2 31,000201 Sewer 201S-003Bliss L.S. 2 Control Panel 2 31,000201 Sewer F-001Fire Station HVAC Replacement 2 15,000Fire F-024Fire Hall Roof Replacement 2 100,000Fire PW-004Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2 43,000Public Works 220,000Total for: Priority 2 Priority 3: Worthwhile PR-042Skateboard Ramps 3 12,000Parks and Recreation 12,000Total for: Priority 3 492,000Total for 2019 Friday, July 21, 2017DRAFT for 2018-2022 Update Project Name Department Project #Priority Project Cost 2020 Priority 1: Urgent, high priority PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works 185,000Total for: Priority 1 Priority 2: High priority F-009Warning Sirens 2 30,000Fire PW-007Tiger Ditch Rear Mower Replacement 2 15,000Public Works PW-008Tiger Boom Mower Attachment Replacement 2 12,000Public Works PW-0091999 JD-6410 Tractor Replacement (302-99) 2 100,000Public Works PW-0322020 Local Road Improvement Project 2 620,000Public Works 777,000Total for: Priority 2 Priority 3: Worthwhile IR-002Zamboni Replacement 3 40,000Ice Rink PR-001Lilleskogen Park Improvements 3 10,000Parks and Recreation PW-040Front End Loader 3 100,000Public Works 150,000Total for: Priority 3 Priority 4: Low priority cc-007Community Center Chairs 4 11,000Community Center PR-045Cycling & Trails 4 10,000Parks and Recreation 21,000Total for: Priority 4 1,133,000Total for 2020 2021 Priority 1: Urgent, high priority PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works 185,000Total for: Priority 1 Priority 2: High priority 201S-007Bliss LS 2 Pump 1 2 6,000201 Sewer 201S-008Bliss LS 2 Pump 2 2 6,000201 Sewer 201S-009Bliss LS 3 Pump 1 2 6,000201 Sewer 201S-010Bliss LS 3 Pump 2 2 6,000201 Sewer 201S-011Bliss LS 4 Pump 1 2 6,000201 Sewer 201S-012Bliss LS 4 Pump 2 2 6,000201 Sewer F-001Fire Station HVAC Replacement 2 15,000Fire PW-014Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2 25,500Public Works PW-0422021 Local Road Improvement Project 2 450,000Public Works 526,500Total for: Priority 2 Priority 3: Worthwhile PR-043Playground Equipment - Community Building 3 60,000Parks and Recreation 60,000Total for: Priority 3 771,500Total for 2021 2022 Priority 1: Urgent, high priority 201S-005Bliss nitrate treatment equipment 1 960,000201 Sewer PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works Friday, July 21, 2017DRAFT for 2018-2022 Update Project Name Department Project #Priority Project Cost 1,145,000Total for: Priority 1 Priority 2: High priority 201S-002A/E Drainfield 2 200,000201 Sewer CC-002Community Center HVAC Replacement 2 30,000Community Center PW-015Skid Loader and Trailer 2 40,000Public Works PW-0172011 Mack Dump Truck/Plow Replacement (203-11) 2 200,000Public Works PW-0332022 Local Road Improvement Project 2 320,000Public Works US-004Uptown Pump 1 Replacement 2 5,800Uptown Sewer US-005Uptown Pump 2 Replacement 2 5,800Uptown Sewer US-006Drainfield Pump 1 Replacement 2 5,800Uptown Sewer US-007Drainfield Pump 2 Replacement 2 5,800Uptown Sewer 813,200Total for: Priority 2 Priority 3: Worthwhile PR-044Playground Equipment - Erickson ballfield 3 45,000Parks and Recreation 45,000Total for: Priority 3 2,003,200Total for 2022 GRAND TOTAL 11,285,500 Friday, July 21, 2017DRAFT for 2018-2022 Update ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Old Marine Trail N / 195th ST N Full Depth Reclamation & Pave LF 6950 $82 $569,900 Road Culvert Replacement EA 5 $5,000 $25,000 Driveway culvert replacement EA 9 $2,600 $23,400 Guardrail LF 600 $20 $12,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Clearing and Grubbing LS 1 $10,000 $10,000 Subtotal Old Marine Trail N / 195th ST N =$675,300 Orwell Ave N (South of 197th) Full Depth Reclamation & Pave LF 3030 $82 $248,460 Road Culvert Replacement EA 2 $5,000 $10,000 Driveway Culvert Replacement EA 9 $2,600 $23,400 Curb Replacement LF 100 $20 $2,000 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $10,000 $10,000 Clearing and Grubbing LS 1 $3,000 $3,000 Subtotal Orwell Ave N (South of 197th) =$307,860 Orwell Court Full Depth Reclamation & Pave LF 1250 $82 $102,500 Road Culvert Replacement EA 1 $5,000 $5,000 Driveway Culvert Replacement EA 2 $2,600 $5,200 Subtotal Orwell Court =$112,700 Oxboro Avenue Full Depth Reclamation & Pave LF 7500 $82 $615,000 Aggregate Base, Class 5 TN 2400 $11 $26,400 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $20,000 $20,000 Subtotal Oxboro Avenue =$672,400 PRELIMINARY COST ESTIMATE 2018 STREET IMPROVEMENTS SCANDIA, MN JUNE 2017 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Oren Road N Full Depth Reclamation & Pave LF 4660 $82 $382,120 Aggregate Base, Class 5 TN 700 $11 $7,700 Driveway Culvert Replacement EA 3 $2,600 $7,800 Road Culvert Replacement EA 4 $5,000 $20,000 Wetland Review LS 1 $1,500 $1,500 Embankment Fill/ Road Support LS 1 $18,000 $18,000 Clearing and Grubbing LS 1 $5,000 $5,000 Curve Reconstruction LS 1 $50,000 $50,000 Subtotal Oren Road N =$492,120 199th Street N Full Depth Reclamation & Pave LF 5305 $82 $435,010 Driveway Culvert Replacement EA 10 $2,600 $26,000 Curb Replacement LF 300 $20 $6,000 Guardrail LF 1000 $20 $20,000 Guardrail End Treatment EA 2 $2,500 $5,000 Clearing and Grubbing LS 1 $15,000 $15,000 Subtotal 199th Street N =$507,010 Parkview Avenue / Parkview Lane Full Depth Reclamation & Pave LF 6720 $82 $551,040 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 12 $2,600 $31,200 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 4 $2,500 $10,000 Clearing and Grubbing LS 1 $5,000 $5,000 Subtotal Parkview Avenue / Parkview Lane =$623,240 Oldfield Ave N Full Depth Reclamation & Pave LF 2650 $82 $217,300 Wetland Review LS 1 $1,500 $1,500 Driveway Culvert Replacement EA 6 $2,600 $15,600 Road Culvert Replacement EA 3 $5,000 $15,000 Street Widening LS 1 $20,000 $20,000 Clearing and Grubbing LS 1 $10,000 $10,000 Subtotal Oldfield Ave N =$279,400 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE 228th Street N/Mallard Ave Full Depth Reclamation & Pave LF 5040 $82 $413,280 Wetland Review LS 1 $1,500 $1,500 Driveway Culvert Replacement EA 8 $2,600 $15,600 Road Culvert Replacement EA 4 $5,000 $20,000 Curb Replacement LF 2400 $20 $48,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Subtotal 228th Street N/Mallard Ave =$528,380 230th Street N Full Depth Reclamation & Pave LF 3150 $82 $258,300 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 2 $5,000 $10,000 Driveway Culvert Replacement EA 3 $2,600 $7,800 Curb Replacement LF 300 $20 $6,000 Subtotal 230th Street N =$283,600 Kirk Avenue Full Depth Reclamation & Pave LF 3015 $82 $247,230 Aggregate Base, Class 5 TN 950 $11 $10,450 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 6 $2,600 $15,600 Subtotal Kirk Avenue =$294,780 Meadowbrook Ave. N/Melanie Trail N Full Depth Reclamation & Pave LF 5300 $82 $434,600 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 8 $2,600 $20,800 Subtotal Meadowbrook Ave. N/Melanie Trail N =$476,900 Oakhill Road Full Depth Reclamation & Pave LF 12650 $82 $1,037,300 Road Culvert Replacement EA 6 $5,000 $30,000 Driveway Culvert Replacement EA 14 $2,600 $36,400 Subtotal Oakhill Road =$1,103,700 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Summary: Total Old Marine Trail N / 195th ST N $675,300 Total Orwell Ave N (South of 197th)$307,860 Total Orwell Court $112,700 Total Oxboro Avenue $672,400 Total Oren Road N $492,120 Total 199th Street N $507,010 Total Parkview Avenue / Parkview Lane $623,240 Total Oldfield Ave N $279,400 Total 228th Street N/Mallard Ave $528,380 Total 230th Street N $283,600 Total Kirk Avenue $294,780 Total Meadowbrook Ave. N/Melanie Trail N $476,900 Total Oakhill Road $1,103,700 Street Sign Replacement $15,000 Subgrade Repairs $50,000 Contingencies $50,000 Total Estimated Project Cost $6,472,390