8.b 2018 - 2022 Capital Improvement Plan
City of Scandia
Capital Improvement Program
2018 – 2022
Recommendations from Capital Improvement Committee
July 20, 2017
Committee Members:
Terry Gorham, Adam Hawkinson, Public Works Director
Perry Rynders Mike Hinz, Fire Chief
Cami Van Abel Neil Soltis, City Administrator
Mike White
CONTENTS
Introduction
What is a CIP? .................................................................................................................. 1
Scope of the Draft CIP ..................................................................................................... 1
Funding Sources .............................................................................................................. 2
Project Priorities .............................................................................................................. 3
2018-2022 CIP Overview……………………………………………………………………………………4
2018-2022 CIP by Fund
Capital Improvement Fund ............................................................................................. 5
Equipment Replacement Fund ........................................................................................ 6
Park Improvement Fund ................................................................................................. 7
Local Road Improvement Fund…………………………………………………………………………………..8-9
201 Sewer Fund………………………………………………………………………………………………………….10-11
Uptown Sewer Fund…………………………………………………………………………………………………..12
CIP Summary Data
Project Listing by Department (All Years) ....................................................................... 6
Projects by Year, 2018 thru 2022 .................................................................................... 8
Sources and Departments Summary, 2018 thru 2022.................................................... 10
Projects by Year, 2021 thru 2025 .................................................................................... 11
Sources and Departments Summary, 2021 thru 2025.................................................... 12
Projects by Department, 2018 thru 2025 ....................................................................... 13
Projects by Source, 2018 thru 2025 ................................................................................ 15
Equipment Replacement Fund, Replacements by Department ..................................... 18
Equipment Replacement Fund Cash Flow, 2018-2025 ................................................... 19
Appendix
Project Details, All Projects ............................................................................................. 20
INTRODUCTION
The Capital Improvement Program (CIP) for the five-year period of 2018 through 2022 is the eighth such
document prepared by the City of Scandia. It would amend the CIP included in the March, 2009
Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F of the plan in its
entirety.
What is a CIP?
A capital improvement plan (CIP) is a multi-year plan identifying capital projects to be funded during the
planning period. The CIP identifies each proposed capital project to be undertaken, the year the assets
will be acquired or the project started, the amount of funds expected to be expended in each year of the
CIP and the means of funding the expenditures. A CIP is not a static document. It should be reviewed at
an appropriate cycle to reflect changing priorities, unexpected events and opportunities. The CIP should
include the maintenance, repair and rehabilitation of existing infrastructure as well as the construction
of new infrastructure. Including a project in a CIP does not commit the city to that project. The City
Council must specifically authorize each project and the associated funding before any project may
proceed. The basic function of a CIP is to provide a formal mechanism for decision making, a link to long
range plans, a financial management tool and a reporting document.
The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive
Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and
open space) for a five-year time period. Cities often expand the scope of their CIPs to include other
capital needs (major equipment replacements, for example) and sometimes look beyond the five-year
time period, up to 20 years in the future for some projects. Such projects represent more of a “wish-
list” that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so it is
important that the plan and CIP be kept up to date and in synch with city budgets. Once the CIP has
been completed, it will be reviewed by the Planning Commission for consistency with the
Comprehensive Plan
Scope of the CIP
Scandia’s CIP includes all capital projects that cost at least $10,000 and have a useful life span of five
years or longer. Projects include all capital needs including major repairs to buildings and equipment
purchases and replacements. Any projects not meeting these parameters would be reviewed as part of
the annual operating budget, but would not be included in the CIP.
2
Funding Sources
The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as
follows:
Capital Improvement Fund The City has been levying $30,000 per year in property
tax to fund these general capital projects.
Equipment Replacement
Fund
Most major equipment purchases are funded through
the issuance off debt which is then repaid with
property taxes. Other sources of funding include the
sale of unused assets and transfers from General Fund
operating budgets.
General Fund Annual operating budget, primarily funded by property
tax revenues.
Park Improvement Fund The primary sources of funds are from park dedication
fees paid by developers as a part of any subdivision,
revenues generated by the park facilities, such as
advertising revenues, and grant revenues.
Local Road Improvement
Fund
This fund was established in 2014 to segregate funds
for major road improvement projects. The property
taxes levy is the primary source of funds with a base
levy in 2016 of $581,000. Pursuant to the City’s fund
balance policy any general fund balance in excess of
50% of budgeted expenditures can be transferred to
this fund. The 2017 transfer to this fund totaled
$523,200. Additionally any special assessments on
the 2007 road improvement projects received after the
associated debt was retired are transferred to this
fund.
201 Sewer Funds come from fees paid by users on the 201
Wastewater System which serves the Anderson
Erickson and Bliss subdivisions.
Uptown Sewer Funds come from fees paid by users on the Uptown
Wastewater System
In addition to these sources, it is possible that future projects could be funded f rom donations, grants,
user fees or other sources not listed. Projects benefiting the utility funds, which are intended to
operate as stand-alone businesses supported by user fees, would be paid from the appropriate fund.
3
Project Priorities
Capital improvement projects should be prioritized in some way so that limited funding can be allocated to
those which are most important. This is difficult because the varying nature of the projects and their benefits
and objectives are so disparate as to be essentially not comparable. Some public agencies have developed
elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some
disadvantages because they may give a false sense of objectivity or precision to the priority setting process.
Others use simpler systems, or simply do not try to compare projects that are like “apples and oranges.”
There is no accepted system or “industry standard” for prioritizing projects.
The following priority rating system was identified in 2008 and have been used in subsequent updates.
1 Critical or urgent, high-priority projects that should be done if at all
possible; a special effort should be made to find sufficient funding for all
of the projects in this group.
2 Very important, high-priority projects that should be done as funding
becomes available.
3 Important and worthwhile projects to be considered if funding is
available; may be deferred to a subsequent year.
4 Less important, low-priority projects; desirable but not essential.
N/A Used for replacements of existing equipment.
In reviewing the 2018 – 2022 plan the Committee identified a scored evaluation criteria to be used if
evaluating projects if sufficient funding is not available:
Does the project help meet the goals of the Comprehensive Plan or City Priorities?
Does the project eliminate or prevent an existing health, environmental, or safety hazard?
Does the project protect and preserve the City’s infrastructure?
Does the project will have a positive, neutral, or negative impact on the City’s operational Finances?
Does the project leverage outside funding?
Does the project tie into other projects?
Can the project be completed in partnership with another organization?
Is the project mandated to comply with environmental standards?
Does the project support the City’s Green Cities efforts?
Project directly the allows the City to meet environmental compliance standards or meet sustainability
goals, where applicable?
Does the project help stimulate development or redevelopment of properties and/or encourage
economic development in the City corridors?
Does the project improve and/or increase the level of service provided by the City?
4
2018-2022 CIP OVERVIEW
For 2018 through 2022, the draft CIP includes projects with a total estimated cost of $11,186,200. All cost
estimates are preliminary and based on current dollars. No assumptions have been made about inflation. Project
costs will need to be updated annually, especially for projects in the first year or two of the plan.
Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are
replacements for existing equipment and vehicles at the end of their expected useful life.
Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what
to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to
keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is
likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a
particular item.
The breakdown of recommended projects is shown by fund below:
The revenue sources for the projects shown below do not include the use of accumulated fund balances:
A primary consideration in the review of the projects was the impact on the property tax levy, particularly the
funds needed to finance the local road improvement projects. A breakdown of the revenue sources based on the
Committee recommendation is shown below:
Fund 2018 2019 2020 2021 2022
Capital Improvement Fund 139,300$ 100,000$ 30,000$ -$ -$
Equipment Replacement Fund 118,500$ 43,000$ 100,000$ 25,500$ 240,000$
Park Improvement Fund 17,260$ 2,320$ 22,390$ 2,460$ 47,530$
Local Road Improvement fund 6,500,000$ -$ 620,000$ 450,000$ 320,000$
6,775,060$ 145,320$ 772,390$ 477,960$ 607,530$
2018 2019 2020 2021 2022
Property Tax Levy 766,050$ 388,208$ 420,340$ 459,429$ 492,220$
Issuance of Debt 4,400,000$ -$ -$ -$ 200,000$
Park Dedication Fees 6,000$ 6,000$ 6,000$ 6,000$ 6,000$
Grants & Donations 85,000$ 42,900$ 51,900$ 23,900$ 30,900$
5,257,050$ 437,108$ 478,240$ 489,329$ 729,120$
Fund 2017 2018 2019 2020 2021 2022
General Fund 1,545,600$ 1,430,600$ 1,430,600$ 1,430,600$ 1,430,600$ 1,430,600$
Debt Service Fund 116,739$ 152,542$ 559,375$ 558,578$ 505,161$ 505,824$
Capital Improvement Fund 30,000$ -$ -$ -$ -$ -$
Park Capital Improvement -$ 11,000$ 11,000$ 11,000$ 11,000$ 11,000$
Equipment Replacement -$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Local Road Improvement 560,533$ 725,050$ 347,208$ 379,340$ 418,429$ 451,220$
Economic Development Authority 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
Total Levy 2,257,872$ 2,354,192$ 2,383,182$ 2,414,519$ 2,400,190$ 2,433,644$
5
CAPITAL IMPROVEMENT FUND
The Capital Improvement Fund is utilized to fund projects that are not equipment related, do not have a
dedicated funding source, or rely on donations or grants to be funded.
The projects recommended from 2018 – 2022 are as follows:
The projected balance in the fund as of December 31, 2017 is $345,536. Previously the City has levied $30,000
per year for the Capital Improvement Fund. It is recommended that no funds be levied with the levy amount
being redirected to the equipment replacement fund. It is further recommended that grant funding be obtained
for at a minimum 75% of the emergency generator, 50% of the cost of the skateboard equipment, 100% of the
warning sirens, and 25% of the playground equipment. It is also proposed that the conversation to LED lighting be
repaid in the future based on actual energy savings. If approved as recommended the fund balance is projected
to decrease to $230,832 by December 31, 2022.
2018 2019 2020 2021 2022
Community Building
LED lighting conversion 33,300$
Tennis court replacement 40,000$
Skateboard ramps 12,000$
Chair replacement 11,000$
Playground equipment 60,000$
HVAC replacement 30,000$
Fire
Emergency generator 66,000$
Roof replacement 100,000$
HVAC replacement 15,000$ 15,000$
Warning sirens 30,000$
139,300$ 127,000$ 41,000$ 75,000$ 30,000$
6
EQUIPMENT REPLACEMENT FUND
The City created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned
replacement of vehicles and major pieces of operating equipment. Any revenues from the sale of old equipment
being replaced are also deposited into the fund. Beginning in 2015, the revenue to the fund was reduced to
reflect a new City policy of borrowing for equipment costing over $100,000 with the balance able to meet the
projected smaller equipment needs for 10 years.
The projects recommended from 2018 – 2022 are as follows:
The projected balance in the fund at 12/31/2017 is $269,061. It is recommended that $30,000 per year be levied
for equipment replacement along with the issuance of 5-year equipment certificates for the replacement of a
plow truck in 2022.
2018 2019 2020 2021 2022
Public Works
Tailgate sander - Ford F550 7,000$
Replace 2008 Ford Ranger 36,500$
Replace 2008 Ford F350 + plow 43,000$
Replace grader with used Loader 100,000$
Replace 2010 Tiger ditch rear mower 12,000$
Replace 2011 Tiger ditch boom mower 15,000$
Replace 1999 John Deere 6410 Tractor 100,000$
Replace 2011 Ford F250 + plow 25,500$
Replace 2012 New Holland skid loader and trailer 40,000$
Replace 2011 Mack dump truck & plow 200,000$
Fire
Radio replacement 75,000$
Skating rink
Zamboni replacement 40,000$
7
PARK IMPROVEMENT FUND
The Parks Improvement Fund is set up to use park dedication fees as the primary funding source. Due to the lack
of fees the fund borrowed $35,000 from the Capital Improvement Fund for the Lilleskogen Park parking lot
project. Those funds are being repaid as park dedication funds are collected. Additionally revenues for
advertising at the Wayne Erickson ballfield are dedicated for maintenance and improvements of the field.
At 12/31/2016 the fund had an overall negative balance of $11,559 broken down by sub-fund: Lilliskogen –
($21,907), Wayne Erickson - $10,125, and undesignated $(1,777).
The projects recommended from 2018 – 2022 are as follows:
The projected balance in the fund at 12/31/2017 is a negative $13,559. The projections assume that $6,000 will
be received each year in park dedication fees and that 50% of the funding for the Lilleskogen projects come from
grants or donations. It is recommended that approximately 0.5% of the City’s levy be dedicated to the Park
Improvement Fund. This would provide an additional $11,000 per year that could be used to retire the existing
loan or to fund future projects. Additionally, the Committee has recommended that the City look to sell the city-
owned lot on Goose Lake with the net proceeds being reserved for future park projects.
2018 2019 2020 2021 2022
Lilleskogen
Picnic shelter 15,000$
Other improvements 10,000$
Wayne Erickson
Playground replacement 45,000$
Undesignated
Cycling & trails 10,000$
15,000$ -$ 20,000$ -$ 45,000$
8
LOCAL ROAD IMPROVEMENT FUND
In 2008 the City adopted a Pavement Management Plan to extend the life of city streets and to reduce the
lifecycle costs for maintaining them in good condition. The City has endeavored to increase the budget for
contractual road maintenance and repairs. In 2014 the Local Road Improvement Fund was established to address
major repairs (reconstruction, mill and overlays, etc.) and is funded by the general tax levy. Regardless of these
efforts the PASER rating of City streets by the City engineer indicated that over 18% of the City streets were rated
very poor or poor and 37% rated fair.
The Committee worked with Bolton & Menk to look at modifying the 2008 Pavement Management Plan to
address the roads that are in the greatest need. The plan calls for the reclaiming and repaving all of the roads
rated very poor or poor with ditch-to-ditch improvements in 2018 and then providing for a mill and overlay of the
road surfaces that are currently rated fair in 2020, 2021, and 2022.
The 2018 improvements are to be funded primarily through the issuance of $4,400,000 of debt. To minimize the
property tax impact the plan calls for $115,000 of the General Fund levy for street maintenance (seal coating) to
be redirected to service the debt. Further, the Committee is recommending that the base levy for the Local Road
Improvement Fund, which is currently $581,000, be increased by 5% each year for the 5-year period. Below is a
computation of the levy amounts for debt and the Improvement Fund.
2018 2019 2020 2021 2022
Tax levy computation
Base 581,000$ 610,050$ 640,553$ 672,580$ 706,209$
Increase in base 29,050$ 30,503$ 32,028$ 33,629$ 35,310$
Sealcoat funds from General Fund 115,000$ 115,000$ 115,000$ 115,000$ 115,000$
Debt Service on bonds -$ (408,345)$ (408,240)$ (402,780)$ (405,300)$
725,050$ 347,208$ 379,340$ 418,429$ 451,220$
9
Based on an estimated 12/31/2017 fund balance of $1,524,453, a levy of $725,050, and the issuance of the
$4,400,000 of debt, the City will be able to fund $6,500,000 in improvements to the roads rated very poor or
poor, and will have a carry-over fund balance at 12/31/2018 of $125,003. No improvements are planned for 2019
to allow the fund balance to accumulate. For the years 2020 through 2022 the accumulated funds and levy will
fund mill and overlay improvements to the roads that are currently rated fair and not included in the 2018
reclamation and paving projects. A detailed cost estimate for the 2018 improvements is provided as an exhibit to
this report.
It should be noted that the program outlined above will address roughly 50% of the City’s paved street over the
next 5 years. With a 30+ year life-cycle for roads, the other 50% of the roads that are not included in proposed
program will likely need similar improvements in the 15 years the follow 2022. Throughout the life cycles of the
roads, the City will need to continue to allocate funds for preventive maintenance.
10
201 SEWER SYSTEM
Improvements to the 201 Sewer System are intended to be funded through user fees. The projects
recommended are shown below.
The control panel projects in 2019 are to replace the panels that were originally installed in 1986.
The lift station pumps are a scheduled replacement at the end of the useful life for pumps that were
installed in 2014.
The Anderson Erickson drainfield improvement would be used to make improvement to the drainfield and
to potentially add capacity.
The MPCA permit for the Bliss addition requires the City to submit by September, 2019 a plan to address
the high levels of nitrate at one of the test wells. It is anticipated that there will be a time limit placed on
the City in the permit renewal process and the 2022 date is an approximation of when construction is
anticipated.
At the end of 2017 the cash balance in the 201 Sewer Fund is projected to be $73,610 and $25,610 after the 2019
projects. With the current rate structure there will not be sufficient funds for the improvement to the Anderson-
Erickson drainfield or for the Bliss nitrate remediation projects scheduled for 2022. There is no immediate need
for the E-A drainfield improvements and the amount shown can be a placeholder for future improvements. The
Bliss improvements will be required as a part of the operation permit for the Bill system that expires in February
2020. Low interest rate debt and grant assistance may be available for the nitrate remediation project; however,
at current interest rates, the annual cost to service the full amount of debt for the nitrate radiation project over a
10-year period would be roughly $72,000 / year, which would require rates to roughly double the current rates.
2018 2019 2020 2021 2022
Anderson / Erickson
Drainfield 200,000$
Bliss
Bliss Lift Station 1 - control panel 31,000$
Bliss Lift Station 2 - control panel 31,000$
Bliss LS 1 Pump 1
Bliss LS 1 Pump 2
Bliss LS 2 Pump 1 6,000$
Bliss LS 2 Pump 2 6,000$
Bliss LS 3 Pump 1 6,000$
Bliss LS 3 Pump 2 6,000$
Bliss LS 4 Pump 1 6,000$
Bliss LS 4 Pump 2 6,000$
Nitrate treatment 960,000$
-$ 62,000$ -$ 36,000$ 1,160,000$
11
12
UPTOWN SEWER SYSTEM
Improvements to the Uptown Sewer System are intended to be funded through user fees. The projects
recommended are shown below.
The replacement of the pumps in 2022 is a schedule replacement at the end of the projected useful life for the
pumps that were installed during the 2012 upgrades.
The projected cash balance at 12/31/2017 is $2,782. After the drainfield blower is replaced in 2018, there will not
be a sufficient cash balance. While the small negative cash balance may be acceptable in the short term, funds
will need to be generated for the replacement of the lift station or drainfield pumps.
2018 2019 2020 2021 2022
Drainfield blower 3,000$
Replace Uptown pump 1 5,800$
Replace Uptown pump 2 5,800$
Replace Drainfield pump 1 5,800$
Replace Drainfield pump 2 5,800$
3,000$ -$ -$ -$ 23,200$
Capital Improvement Program
City of Scandia, Minnesota
PROJECTS BY FUNDING SOURCE
2018 2022thru
TotalSource Project # Priority 2018 2019 2020 2021 2022
Capital Improvement Fund
CC-002 30,00030,000Community Center HVAC Replacement 2
cc-005 28,20028,200LED lighting upgrade - offices n/a
cc-007 11,00011,000Community Center Chairs 4
F-001 30,00015,000 15,000Fire Station HVAC Replacement 2
F-009 30,00030,000Warning Sirens 2
F-018 16,50016,500Back-up Generator for Fire Hall 2
F-024 100,000100,000Fire Hall Roof Replacement 2
PR-018 40,00040,000Tennis Court Reconstruction 3
PR-042 12,00012,000Skateboard Ramps 3
PR-043 60,00060,000Playground Equipment - Community Building 3
357,70084,700 127,000 41,000 75,000 30,000Capital Improvement Fund Total
Equipment Replacement Fund
F-003 75,00075,000Fire Department Radio Replacement 1
IR-002 40,00040,000Zamboni Replacement 3
PW-004 43,00043,000Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2
PW-007 15,00015,000Tiger Ditch Rear Mower Replacement 2
PW-008 12,00012,000Tiger Boom Mower Attachment Replacement 2
PW-009 100,000100,0001999 JD-6410 Tractor Replacement (302-99) 2
PW-014 25,50025,500Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2
PW-015 40,00040,000Skid Loader and Trailer 2
PW-017 200,000200,0002011 Mack Dump Truck/Plow Replacement (203-11) 2
PW-019 36,50036,5002008 Ford Ranger Replacement (101-08) 2
PW-039 7,0007,000Ford 550 Tailgate Sander 3
PW-040 100,000100,000Front End Loader 3
694,00043,500 118,000 267,000 25,500 240,000Equipment Replacement Fund Total
General Fund - Public Works
PW-037 925,000185,000 185,000 185,000 185,000 185,000Road Maintenance - patch & sealcoat 1
925,000185,000 185,000 185,000 185,000 185,000General Fund - Public Works Total
Grants/ Donations
cc-005 5,1005,100LED lighting upgrade - offices n/a
F-018 49,50049,500Back-up Generator for Fire Hall 2
54,60054,600Grants/ Donations Total
Local Road Improvement Fund
PW-031 6,500,0006,500,0002018 Local Road Improvement Project 1
Friday, July 21, 2017DRAFT for 2018-2022 Update
TotalSource Project # Priority 2018 2019 2020 2021 2022
PW-032 620,000620,0002020 Local Road Improvement Project 2
PW-033 320,000320,0002022 Local Road Improvement Project 2
PW-041 002019 Local Road Improvement Project 1
PW-042 450,000450,0002021 Local Road Improvement Project 2
7,890,0006,500,000 0 620,000 450,000 320,000Local Road Improvement Fund Total
Park Improvement Fund
PR-001 25,00015,000 10,000Lilleskogen Park Improvements 3
PR-044 45,00045,000Playground Equipment - Erickson ballfield 3
PR-045 10,00010,000Cycling & Trails 4
80,00015,000 20,000 45,000Park Improvement Fund Total
Sewer Fund (201)
201S-001 31,00031,000Bliss L.S. 1 Control Panel 2
201S-002 200,000200,000A/E Drainfield 2
201S-003 31,00031,000Bliss L.S. 2 Control Panel 2
201S-005 960,000960,000Bliss nitrate treatment equipment 1
201S-007 6,0006,000Bliss LS 2 Pump 1 2
201S-008 6,0006,000Bliss LS 2 Pump 2 2
201S-009 6,0006,000Bliss LS 3 Pump 1 2
201S-010 6,0006,000Bliss LS 3 Pump 2 2
201S-011 6,0006,000Bliss LS 4 Pump 1 2
201S-012 6,0006,000Bliss LS 4 Pump 2 2
1,258,00062,000 36,000 1,160,000Sewer Fund (201) Total
Uptown Sewer
US-003 3,0003,000Drain field Blower 2
US-004 5,8005,800Uptown Pump 1 Replacement 2
US-005 5,8005,800Uptown Pump 2 Replacement 2
US-006 5,8005,800Drainfield Pump 1 Replacement 2
US-007 5,8005,800Drainfield Pump 2 Replacement 2
26,2003,000 23,200Uptown Sewer Total
11,285,5006,885,800 492,000 1,133,000 771,500 2,003,200GRAND TOTAL
Friday, July 21, 2017DRAFT for 2018-2022 Update
Capital Improvement Program
City of Scandia, Minnesota
PROJECTS BY DEPARTMENT
2018 2022thru
Total2018 2019 2020 2021 2022Department Project # Priority
201 Sewer
201S-001 31,00031,000Bliss L.S. 1 Control Panel 2
201S-002 200,000200,000A/E Drainfield 2
201S-003 31,00031,000Bliss L.S. 2 Control Panel 2
201S-005 960,000960,000Bliss nitrate treatment equipment 1
201S-007 6,0006,000Bliss LS 2 Pump 1 2
201S-008 6,0006,000Bliss LS 2 Pump 2 2
201S-009 6,0006,000Bliss LS 3 Pump 1 2
201S-010 6,0006,000Bliss LS 3 Pump 2 2
201S-011 6,0006,000Bliss LS 4 Pump 1 2
201S-012 6,0006,000Bliss LS 4 Pump 2 2
1,258,00062,000 36,000 1,160,000201 Sewer Total
Community Center
CC-002 30,00030,000Community Center HVAC Replacement 2
cc-005 33,30033,300LED lighting upgrade - offices n/a
cc-007 11,00011,000Community Center Chairs 4
74,30033,300 11,000 30,000Community Center Total
Fire
F-001 30,00015,000 15,000Fire Station HVAC Replacement 2
F-003 75,00075,000Fire Department Radio Replacement 1
F-009 30,00030,000Warning Sirens 2
F-018 66,00066,000Back-up Generator for Fire Hall 2
F-024 100,000100,000Fire Hall Roof Replacement 2
301,00066,000 190,000 30,000 15,000Fire Total
Ice Rink
IR-002 40,00040,000Zamboni Replacement 3
40,00040,000Ice Rink Total
Parks and Recreation
PR-001 25,00015,000 10,000Lilleskogen Park Improvements 3
PR-018 40,00040,000Tennis Court Reconstruction 3
PR-042 12,00012,000Skateboard Ramps 3
PR-043 60,00060,000Playground Equipment - Community Building 3
PR-044 45,00045,000Playground Equipment - Erickson ballfield 3
PR-045 10,00010,000Cycling & Trails 4
192,00055,000 12,000 20,000 60,000 45,000Parks and Recreation Total
Public Works
PW-004 43,00043,000Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2
Friday, July 21, 2017DRAFT for 2018-2022 Update
Total2018 2019 2020 2021 2022Department Project # Priority
PW-007 15,00015,000Tiger Ditch Rear Mower Replacement 2
PW-008 12,00012,000Tiger Boom Mower Attachment Replacement 2
PW-009 100,000100,0001999 JD-6410 Tractor Replacement (302-99) 2
PW-014 25,50025,500Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2
PW-015 40,00040,000Skid Loader and Trailer 2
PW-017 200,000200,0002011 Mack Dump Truck/Plow Replacement (203-11) 2
PW-019 36,50036,5002008 Ford Ranger Replacement (101-08) 2
PW-031 6,500,0006,500,0002018 Local Road Improvement Project 1
PW-032 620,000620,0002020 Local Road Improvement Project 2
PW-033 320,000320,0002022 Local Road Improvement Project 2
PW-037 925,000185,000 185,000 185,000 185,000 185,000Road Maintenance - patch & sealcoat 1
PW-039 7,0007,000Ford 550 Tailgate Sander 3
PW-040 100,000100,000Front End Loader 3
PW-041 002019 Local Road Improvement Project 1
PW-042 450,000450,0002021 Local Road Improvement Project 2
9,394,0006,728,500 228,000 1,032,000 660,500 745,000Public Works Total
Uptown Sewer
US-003 3,0003,000Drain field Blower 2
US-004 5,8005,800Uptown Pump 1 Replacement 2
US-005 5,8005,800Uptown Pump 2 Replacement 2
US-006 5,8005,800Drainfield Pump 1 Replacement 2
US-007 5,8005,800Drainfield Pump 2 Replacement 2
26,2003,000 23,200Uptown Sewer Total
GRAND TOTAL 11,285,5006,885,800 492,000 1,133,000 771,500 2,003,200
Friday, July 21, 2017DRAFT for 2018-2022 Update
Capital Improvement Program
City of Scandia, Minnesota
PROJECTS BY YEAR & PRIORITY
2018 2022thru
Project Name Department Project #Priority Project Cost
2018
Priority N/A
cc-005LED lighting upgrade - offices n/a 33,300Community Center
33,300Total for: Priority n/a
Priority 1: Urgent, high priority
PW-0312018 Local Road Improvement Project 1 6,500,000Public Works
PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works
6,685,000Total for: Priority 1
Priority 2: High priority
F-018Back-up Generator for Fire Hall 2 66,000Fire
PW-0192008 Ford Ranger Replacement (101-08) 2 36,500Public Works
US-003Drain field Blower 2 3,000Uptown Sewer
105,500Total for: Priority 2
Priority 3: Worthwhile
PR-001Lilleskogen Park Improvements 3 15,000Parks and Recreation
PR-018Tennis Court Reconstruction 3 40,000Parks and Recreation
PW-039Ford 550 Tailgate Sander 3 7,000Public Works
62,000Total for: Priority 3
6,885,800Total for 2018
2019
Priority 1: Urgent, high priority
F-003Fire Department Radio Replacement 1 75,000Fire
PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works
PW-0412019 Local Road Improvement Project 1 0Public Works
260,000Total for: Priority 1
Priority 2: High priority
201S-001Bliss L.S. 1 Control Panel 2 31,000201 Sewer
201S-003Bliss L.S. 2 Control Panel 2 31,000201 Sewer
F-001Fire Station HVAC Replacement 2 15,000Fire
F-024Fire Hall Roof Replacement 2 100,000Fire
PW-004Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2 43,000Public Works
220,000Total for: Priority 2
Priority 3: Worthwhile
PR-042Skateboard Ramps 3 12,000Parks and Recreation
12,000Total for: Priority 3
492,000Total for 2019
Friday, July 21, 2017DRAFT for 2018-2022 Update
Project Name Department Project #Priority Project Cost
2020
Priority 1: Urgent, high priority
PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works
185,000Total for: Priority 1
Priority 2: High priority
F-009Warning Sirens 2 30,000Fire
PW-007Tiger Ditch Rear Mower Replacement 2 15,000Public Works
PW-008Tiger Boom Mower Attachment Replacement 2 12,000Public Works
PW-0091999 JD-6410 Tractor Replacement (302-99) 2 100,000Public Works
PW-0322020 Local Road Improvement Project 2 620,000Public Works
777,000Total for: Priority 2
Priority 3: Worthwhile
IR-002Zamboni Replacement 3 40,000Ice Rink
PR-001Lilleskogen Park Improvements 3 10,000Parks and Recreation
PW-040Front End Loader 3 100,000Public Works
150,000Total for: Priority 3
Priority 4: Low priority
cc-007Community Center Chairs 4 11,000Community Center
PR-045Cycling & Trails 4 10,000Parks and Recreation
21,000Total for: Priority 4
1,133,000Total for 2020
2021
Priority 1: Urgent, high priority
PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works
185,000Total for: Priority 1
Priority 2: High priority
201S-007Bliss LS 2 Pump 1 2 6,000201 Sewer
201S-008Bliss LS 2 Pump 2 2 6,000201 Sewer
201S-009Bliss LS 3 Pump 1 2 6,000201 Sewer
201S-010Bliss LS 3 Pump 2 2 6,000201 Sewer
201S-011Bliss LS 4 Pump 1 2 6,000201 Sewer
201S-012Bliss LS 4 Pump 2 2 6,000201 Sewer
F-001Fire Station HVAC Replacement 2 15,000Fire
PW-014Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2 25,500Public Works
PW-0422021 Local Road Improvement Project 2 450,000Public Works
526,500Total for: Priority 2
Priority 3: Worthwhile
PR-043Playground Equipment - Community Building 3 60,000Parks and Recreation
60,000Total for: Priority 3
771,500Total for 2021
2022
Priority 1: Urgent, high priority
201S-005Bliss nitrate treatment equipment 1 960,000201 Sewer
PW-037Road Maintenance - patch & sealcoat 1 185,000Public Works
Friday, July 21, 2017DRAFT for 2018-2022 Update
Project Name Department Project #Priority Project Cost
1,145,000Total for: Priority 1
Priority 2: High priority
201S-002A/E Drainfield 2 200,000201 Sewer
CC-002Community Center HVAC Replacement 2 30,000Community Center
PW-015Skid Loader and Trailer 2 40,000Public Works
PW-0172011 Mack Dump Truck/Plow Replacement (203-11) 2 200,000Public Works
PW-0332022 Local Road Improvement Project 2 320,000Public Works
US-004Uptown Pump 1 Replacement 2 5,800Uptown Sewer
US-005Uptown Pump 2 Replacement 2 5,800Uptown Sewer
US-006Drainfield Pump 1 Replacement 2 5,800Uptown Sewer
US-007Drainfield Pump 2 Replacement 2 5,800Uptown Sewer
813,200Total for: Priority 2
Priority 3: Worthwhile
PR-044Playground Equipment - Erickson ballfield 3 45,000Parks and Recreation
45,000Total for: Priority 3
2,003,200Total for 2022
GRAND TOTAL 11,285,500
Friday, July 21, 2017DRAFT for 2018-2022 Update
ITEM UNITS QTY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
Old Marine Trail N / 195th ST N
Full Depth Reclamation & Pave LF 6950 $82 $569,900
Road Culvert Replacement EA 5 $5,000 $25,000
Driveway culvert replacement EA 9 $2,600 $23,400
Guardrail LF 600 $20 $12,000
Guardrail End Treatment EA 2 $2,500 $5,000
Embankment Fill/ Road Support LS 1 $30,000 $30,000
Clearing and Grubbing LS 1 $10,000 $10,000
Subtotal Old Marine Trail N / 195th ST N =$675,300
Orwell Ave N (South of 197th)
Full Depth Reclamation & Pave LF 3030 $82 $248,460
Road Culvert Replacement EA 2 $5,000 $10,000
Driveway Culvert Replacement EA 9 $2,600 $23,400
Curb Replacement LF 100 $20 $2,000
Guardrail LF 300 $20 $6,000
Guardrail End Treatment EA 2 $2,500 $5,000
Embankment Fill/ Road Support LS 1 $10,000 $10,000
Clearing and Grubbing LS 1 $3,000 $3,000
Subtotal Orwell Ave N (South of 197th) =$307,860
Orwell Court
Full Depth Reclamation & Pave LF 1250 $82 $102,500
Road Culvert Replacement EA 1 $5,000 $5,000
Driveway Culvert Replacement EA 2 $2,600 $5,200
Subtotal Orwell Court =$112,700
Oxboro Avenue
Full Depth Reclamation & Pave LF 7500 $82 $615,000
Aggregate Base, Class 5 TN 2400 $11 $26,400
Guardrail LF 300 $20 $6,000
Guardrail End Treatment EA 2 $2,500 $5,000
Embankment Fill/ Road Support LS 1 $20,000 $20,000
Subtotal Oxboro Avenue =$672,400
PRELIMINARY COST ESTIMATE
2018 STREET IMPROVEMENTS
SCANDIA, MN
JUNE 2017
ITEM UNITS QTY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
Oren Road N
Full Depth Reclamation & Pave LF 4660 $82 $382,120
Aggregate Base, Class 5 TN 700 $11 $7,700
Driveway Culvert Replacement EA 3 $2,600 $7,800
Road Culvert Replacement EA 4 $5,000 $20,000
Wetland Review LS 1 $1,500 $1,500
Embankment Fill/ Road Support LS 1 $18,000 $18,000
Clearing and Grubbing LS 1 $5,000 $5,000
Curve Reconstruction LS 1 $50,000 $50,000
Subtotal Oren Road N =$492,120
199th Street N
Full Depth Reclamation & Pave LF 5305 $82 $435,010
Driveway Culvert Replacement EA 10 $2,600 $26,000
Curb Replacement LF 300 $20 $6,000
Guardrail LF 1000 $20 $20,000
Guardrail End Treatment EA 2 $2,500 $5,000
Clearing and Grubbing LS 1 $15,000 $15,000
Subtotal 199th Street N =$507,010
Parkview Avenue / Parkview Lane
Full Depth Reclamation & Pave LF 6720 $82 $551,040
Road Culvert Replacement EA 4 $5,000 $20,000
Driveway Culvert Replacement EA 12 $2,600 $31,200
Guardrail LF 300 $20 $6,000
Guardrail End Treatment EA 4 $2,500 $10,000
Clearing and Grubbing LS 1 $5,000 $5,000
Subtotal Parkview Avenue / Parkview Lane =$623,240
Oldfield Ave N
Full Depth Reclamation & Pave LF 2650 $82 $217,300
Wetland Review LS 1 $1,500 $1,500
Driveway Culvert Replacement EA 6 $2,600 $15,600
Road Culvert Replacement EA 3 $5,000 $15,000
Street Widening LS 1 $20,000 $20,000
Clearing and Grubbing LS 1 $10,000 $10,000
Subtotal Oldfield Ave N =$279,400
ITEM UNITS QTY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
228th Street N/Mallard Ave
Full Depth Reclamation & Pave LF 5040 $82 $413,280
Wetland Review LS 1 $1,500 $1,500
Driveway Culvert Replacement EA 8 $2,600 $15,600
Road Culvert Replacement EA 4 $5,000 $20,000
Curb Replacement LF 2400 $20 $48,000
Embankment Fill/ Road Support LS 1 $30,000 $30,000
Subtotal 228th Street N/Mallard Ave =$528,380
230th Street N
Full Depth Reclamation & Pave LF 3150 $82 $258,300
Wetland Review LS 1 $1,500 $1,500
Road Culvert Replacement EA 2 $5,000 $10,000
Driveway Culvert Replacement EA 3 $2,600 $7,800
Curb Replacement LF 300 $20 $6,000
Subtotal 230th Street N =$283,600
Kirk Avenue
Full Depth Reclamation & Pave LF 3015 $82 $247,230
Aggregate Base, Class 5 TN 950 $11 $10,450
Wetland Review LS 1 $1,500 $1,500
Road Culvert Replacement EA 4 $5,000 $20,000
Driveway Culvert Replacement EA 6 $2,600 $15,600
Subtotal Kirk Avenue =$294,780
Meadowbrook Ave. N/Melanie Trail N
Full Depth Reclamation & Pave LF 5300 $82 $434,600
Wetland Review LS 1 $1,500 $1,500
Road Culvert Replacement EA 4 $5,000 $20,000
Driveway Culvert Replacement EA 8 $2,600 $20,800
Subtotal Meadowbrook Ave. N/Melanie Trail N =$476,900
Oakhill Road
Full Depth Reclamation & Pave LF 12650 $82 $1,037,300
Road Culvert Replacement EA 6 $5,000 $30,000
Driveway Culvert Replacement EA 14 $2,600 $36,400
Subtotal Oakhill Road =$1,103,700
ITEM UNITS QTY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
Summary:
Total Old Marine Trail N / 195th ST N $675,300
Total Orwell Ave N (South of 197th)$307,860
Total Orwell Court $112,700
Total Oxboro Avenue $672,400
Total Oren Road N $492,120
Total 199th Street N $507,010
Total Parkview Avenue / Parkview Lane $623,240
Total Oldfield Ave N $279,400
Total 228th Street N/Mallard Ave $528,380
Total 230th Street N $283,600
Total Kirk Avenue $294,780
Total Meadowbrook Ave. N/Melanie Trail N $476,900
Total Oakhill Road $1,103,700
Street Sign Replacement $15,000
Subgrade Repairs $50,000
Contingencies $50,000
Total Estimated Project Cost $6,472,390