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9.e Staff Report-veterans memorial information stand Staff Report Date of Meeting: October 17, 2017 To: City Council From: Neil Soltis, Administrator Re: Veterans Memorial Background: The following was submitted by Dave Wilson on behalf of the Scandia Veterans Memorial Committee on Saturday, October 14, 2017 Dear Council: An information stand identical to the one used at the Forest Lake memorial was donated to the Scandia Memorial. This stand was built in Forest Lake by V-Dock Inc., and has been delivered. It was brought to my attention that this was not included on the landscape plan. Please accept our apologies on this oversight. It is a 30”x20” stainless steel sealed compartment on two legs. The top is hinged to access information on the inside. The top also contains a window for a poster to be inserted. This can be used to show Memorial and Park events. Across the bottom it states ‘Veterans Memorial’. The stand is professional and very attractive. Pictures of the FL stand are attached. Placement of the stand was discussed during the development of the landscaping. Our desire is to place it on the west side of the sidewalk at the intersection of the patio. This would seem to be an appropriate location as a visitor approaches the memorial. We also felt this would be the best location for handicapped accessibility. We would ask that you approve this location. Thank you for consideration of this. Dave Wilson The City of Scandia, the Scandia-Marine Lions Foundation, and the Scandia Veterans Memorial Committee entered into an Agreement on June 22, 2016 for the construction and maintenance memorial grounds and structures. The agreement specifies that the City, the Scandia-Marine Lions Foundations, and the Scandia Veterans Memorial Committee shall meet as necessary to discuss capital improvements for the Memorial. The agreement also states that no party shall construct or place additional objects or monuments in addition to what is identified in the original site plan and design concept without the express written consent of all parties. The information stand was not a part of previous submittals to the City and has not been reviewed by the Parks & Recreation Committee. Based on the terms of the agreement, written consent of all parties is required for any additional objects or monuments. Issue: Should the City Council approve the installation of an information stand for the Veterans Memorial by resolution. Proposal Details: The proposed information stands would be identical to the Veterans Memorial in Forest Lake. Pictures of that information stand follow this report. Fiscal Impact: Under the terms of the agreement The Veterans Committee will be responsible for all future maintenance and repairs of the information stand. Options: 1. Approve Resolution 10-17-17-04 approve the installation of the information stand 2. Defer action for further review by the Parks & Recreation Committee or City Council 3. Take no action Recommendation: Option 2 – While the proposed information stand is made of what appear to me relatively maintenance free materials, the installation of a structure sets a tone for the look of the park as a whole. CITY OF SCANDIA RESOLUTION NO. 10-17-17-04 APPROVING INSTALLATION OF AN INFORMATION STAND ON THE VETERANS MEMORIAL SITE IN LILLESKOGEN PARK WHEREAS, the City Council approved the initial site plan and design concept of the Scandia Veterans Memorial located within Lilleskogen Park on July 15, 2015; and WHEREAS, the final design and landscape plan for the Veterans Memorial was approved by the City Council on August 15, 2017; and WHEREAS, the City of Scandia, the Scandia-Marine Lions Foundation, and the Scandia Veterans Memorial Committee entered into an Agreement on June 22, 2016 for the construction and maintenance of memorial grounds and structures; and WHEREAS, the Agreement specifies that the City, the Scandia-Marine Lions Foundations, and the Scandia Veterans Memorial Committee shall meet as necessary to discuss capital improvements for the Memorial; and WHEREAS, the Agreement states that no party shall construct or place additional objects or monuments in addition to what is identified in the original site plan and design concept without the express written consent of all parties; and WHEREAS, the Veterans Memorial Committee has proposed to install a 30” by 20” stainless steel information stand that will be 36” in height, on the west side of the sidewalk at the intersection of the patio. The stand will be used to house informational handouts on the memorial and park events. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it 1. Approves the installation of an informational stand on the Veterans Memorial site as proposed by the Scandia Veterans Memorial Committee for the purpose of providing information on the memorial. 2. The information stand is a component of the memorial grounds and structures and subject to the provisions of the agreement that require the Scandia Veterans Memorial Committee to oversee any and all costs associated with capital maintenance and improvements deemed necessary to secure the safety and good repair of the Memorial and Premises including, but are not limited to, general upkeep of the Premises and minor repairs of the Memorial and the surrounding area. Adopted by the Scandia City Council this 17th day of October, 2017. Resolution No.: 10-17-17-04 Page 2 of 2 ________________________________ Christine Maefsky, Mayor ATTEST: ___________________________________ Neil Soltis, Administrator/Clerk