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7.a)1) Staff Report-Parks and Rec 2013 Annual Report1 SCANDIA STAFF REPORT Date of Meeting: January 21, 2014 To: City Council From: Judi Negus, Office Assistant Re: Parks and Recreation 2013 Annual Report Background: At the November 14, 2013 Parks and Recreation meeting, it was recommended that the Committee could benefit from providing an annual report that would document the year's accomplishments and set goals for the coming year. Issue: Does the 2013 Annual Report accurately reflect Parks and Recreation accomplishments and goals? Proposal Details: The annual report includes information identifying the Parks and Recreation Committee membership responsibilities, the Committee bylaws, and the ordinance that established the Parks and Recreation Committee. In addition, it defines when meetings take place and the order of business. The report also includes a listing of the primary functions of the Parks and Recreation Committee to include long-range planning, park development, capital improvement planning, review of development plans, and coordination with other parks agencies. In addition, the report includes a listing of the secondary functions of the Parks and Recreation Committee to include recreation programs, special events, facility operations, and an annual budget. The annual report for 2013 lists the following as accomplishments: Signage guidelines Lilleskogen Park improvements Expansion of Vinterfest Minnesota Ironman bicycle ride Lighted ball field agreement Tennis court resurfacing Wind in the Pines Preserve sign Hay Lake Park improvements Eagle Scout project guidelines Summer recreation programming Winter recreation programming Ice rink maintenance Log House Landing Collaboration with organizations The annual report lists the following goals and projects for 2014 to include: Lilleskogen Park improvements --curb cutout, butterfly garden and rain garden, picnic shelter, and entrance sign Other goals for 2014 may include: Wayne Erickson Ballpark (paint/reside concession stand, larger bleachers with cement slab, scoreboard, and pavilion) Sign for the t -ball field Sign for ball field south of the Community Center Buckthorn eradication Options: 1. Approve the Park and Recreation Advisory Commission 2013 Annual Report. 2. Amend and then approve the Park and Recreation Advisory Commission 2013 Annual Report. 3. Do not approve the Park and Recreation Advisory Commission 2013 Annual Report. Fiscal Impact: There is no fiscal impact. Recommendations: Recommend #1.