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9.g) Staff Report-Official NewspaperSCANDIA Staff RepoVt Date of Meeting: January 21, 2014 To: City Council From: Brenda Eklund, Deputy Clerk Re: Designate Official Newspaper Background: State Statute requires the council, at the annual meeting, to designate a newspaper of general circulation as its official newspaper in which the city will publish ordinances and other matters as required by law. The Forest Lake Times was the official newspaper from 2007 through 2009, and in 2011. In 2010, the Country Messenger was designated the legal newspaper after state law was changed to reduce the circulation requirement from 500 to 400, and a legal issue with the location of the office of issue was resolved. The Country Messenger was the official newspaper of the city in 2012 and 2013 as well. In December 2013, staff requested proposals from the Forest Lake Times and Country Messenger. A summary of their responses is found on page 2 of this report. Issue: Which newspaper should be designated as the official newspaper of the city for 2014? Proposal Details: Attached. Fiscal Impact: The 2014 budget for legal notices is $1,500. Options: 1) Designate the Country Messenger as the official newspaper for 2014 2) Designate the Forest Lake Times as the official newspaper for 2014 City of Scandia Comparison of Legal Newspaper Proposals January, 2014 Newspaper Forest Lake Times Country Messenger Meets Requirements of Minnesota Yes Yes Statutes 331A.02 Office Location Forest Lake, Minnesota Osceola, Wisconsin Total Circulation 13,250 1,098 Scandia Circulation 1,080 446 25 free copies in newspaper Distributed by route rack at Community Center, carriers in 55073 zip U.S. Mail, and Distribution Method code, free copies in Dealer locations: Scandia newspaper rack at Olde Town Liquor, Todd's Scandia Community Farm and Home, Scandia Center Store, Big Marine Store, Marine General Store Free distribution Subscription Price Mailed subscription $26.00 per year $50.00/ $44.00 senior $0.75 single copy rate Publication Schedule Weekly, Thursday Weekly, Wednesday Submission Deadline Monday, 3:00 p.m. Friday, 12:00 p.m. Type Size/ Lines per 7 pt/ 9 lines per inch 7 pt/ 9 lines per inch Inch Price per Column $5.41 $4.00 Inch Posted on Paper's Website, No Extra Yes Yes Charge