9.h) Staff Report-Mayor's StampSCANDIA.
Staff RepoVt
Date of Meeting: January 21, 2014
To: City Council
From: Kristina Handt, City Administrator
Re: Mayor's Stamp
Background:
Mayor Simonson would like to get Council approval for the use of a stamp to sign checks.
The use of a facsimile signature is specifically permitted by State Statute 47.21. Any one or more
of the required signatures may be by facsimile. Any public officer who is authorized to sign any
of the following instruments may authorize the bank to honor instruments bearing a facsimile of
his or her signature:
Checks
Drafts
Warrants
Warrant -checks
Vouchers
Check -orders on public funds
The public officer will not be personally liable for any loss that results from the use of his or her
facsimile signature if all of the following circumstances are met:
The City Council has passed a resolution to approve the public officer's use of a facsimile
signature.
The City Council has insured the depositor against any loss of funds withdrawn upon
unauthorized use of the facsimile signature
The loss is not due to a wrongful act of the public officer.
Issue:
Should the City Council approve the use of a stamp signature for Mayor Simonson?
Proposal Details:
Included in your packet is Resolution 01-21-14-08, authorizing the use of a stamp for the
Mayor's signature. The state auditor has cautioned that, like checks, security precautions should
also be taken for all signature stamps, signature plates, and signature software. Therefore, staff is
proposing that the stamp be kept secured at the City offices.
Fiscal Impact:
The cost of a stamp is $35 plus $4.95 for shipping and handling. There will be no additional
insurance cost as the City's coverage already includes a $200,000 bond.
The Council may wish to discuss if the cost of the stamp should be borne by the City or the
Mayor.
Options:
1) Approve Resolution 01-21-14-08
2) Amend and then Approve Resolution 01-21-14-08
3) Do not accept the donation