09-07-2017 MinutesCity of Scandia Parks and Recreation Committee
Thursday, September 7, 2017
Members Present: Ryan Jinks (Chair), Dustin Hegland, Terry Gorham, and Carol Schwinghammer
Members Absent: Jim Schneider
Staff Present: Judi Negus (Office Assistant) and Adam Hawkinson (Public Works Director)
Guests Present: Janie O'Connor and Corey Roberts
Chair Jinks called the meeting to order at 7 p.m.
PI IRI Ir rnRI im
Janie O'Connor approached the Committee to report she attended the September 6 City Council Work
Session where a decision was made not to pursue a grant opportunity through Washington County
Department of Public Health to secure funding for a bike fix -it station. Conditions of the grant included
the agreement would need to be executed and the funds were to be expended by October 31, 2017.
Due to the timeframe for the grant, the City Council decided not to pursue the grant opportunity.
O'Connor informed the Cycling Scandia survey results will be presented at a future meeting.
APPROVAL OF AGENDA
Motion by Hegland, seconded by Gorham, to approve the agenda. The motion carried 4-0.
APPROVAL OF MINUTES
Motion by Gorham, seconded by Hegland, to approve the August 7, 2017 minutes. The motion carried
4-0.
REPORTS
Chair Report
Jinks informed he attended the August 15, 2017 City Council meeting. The Council approved the
recommendation for approval of the Veterans Memorial revised landscaping plan. The recommendation
included the plan will meet the requirements for Lilleskogen to be certified as a Monarch Waystation.
City Administrator Report
Administrator Soltis provided financial reports for Committee members to review, as well as a staff
report. The staff report included two grant opportunities. The Statewide Health Improvement
Partnership funding for 2017 bike equipment will not be pursued due to the timeframe. The Committee
agreed to move forward with the MLB Baseball Tomorrow Fund grant opportunity. Bolton & Menk
would write the grant. Hawkinson recommended the funding could be used to flatten out the t -ball
field and raising the outfield of the south ball field.
Negus shared a recap of the south ball field and t -ball field use this summer.
Public Works Director Report
Hawkinson provided a written report to Committee members. Hawkinson informed the part-time
seasonal maintenance worker has returned to work after an injury. There are future plans for the
Sentence to Service participants to perform buckthorn removal at Lilleskogen.
September 7, 2017
Scandia Parks and Recreation Committee
Page 2 of 3
OLD BUSINESS
Taco Daze Pickleball Tournament Update
Gorham showed the Committee the pickleball tournament winners' medals for first place, second place,
and third place, as well as a bracket board that was provided by Forest Lake Printing. Gorham plans to
be at the pickleball courts by 10 a.m. on Saturday and informed 8 teams have registered for the
tournament. Hawkinson shared the weeds have been removed from the courts and will be blown of
debris tomorrow.
Hockey Rink Signage
Hegland provided a written report that was reviewed by Committee members. Hawkinson questioned
the proper installation of the signs and recommended the first installation of signs be completed by an
experienced installer. Hegland agreed to research the proper installation of signs on the hockey boards
and present at the October meeting.
Concession Sales
Hegland provided a written report. Committee members questioned if revenue from sales was worth
the effort of providing sales. The Committee agreed not to pursue concession sales. Hegland agreed to
contact other organizations to see of their interest.
Review PRC Operating Calendar
The Committee will be reviewing winter recreation programming and updating the master parks plan at
the October 2 meeting.
NEW BUSINESS
Preliminary Vinterfest Planning
Corey Roberts approached the Committee and informed of his interest in organizing the Scanley Cup
adult hockey tournament during Vinterfest 2018. Roberts shared the single day event held last year
went well and, dependent on the number of teams registered, may have the Scanley Cup conclude in
one day this coming Vinterfest. From now until October 1, 2017, Roberts will contact team captains and
sponsors from last year to see of their interest. Roberts doesn't foresee any changes to the Scanley Cup
from past years' tournaments.
Hawkinson recommended four event signs be purchased for display at the four main entrances to the
City. Hawkinson also suggested changing the color scheme and eliminating the white background. Jinks
agreed to contact Jeni O'Brien to request the donation of her time and talent to provide an updated
Vinterfest poster and banner graphic.
Jinks will contact the Gammelgarden Museum to see of their interest in organizing events to be held
during Vinterfest 2018. Jinks agreed to contact the Scandia Marine Lions to confirm a pancake breakfast,
and he will contact last year's organizer of the Kubb Scramble Tournament.
The Committee considered planning a dance. Jinks will ask if the Scandia Marine Lions would be
interested in organizing the dance. Jinks and Gorham agreed to organize the button design contest.
Negus will contact the Pleasant Valley Cloggers and Bolton & Menk to see of their continued interest.
September 7, 2017
Scandia Parks and Recreation Committee
Page 3 of 3
AGENDA FOR NEXT MEETING
The proposed agenda for the Monday, October 2, 2017 meeting:
1. Continued Vinterfest Planning
2. Hockey Rink Signage
3. Winter Recreational Programs
4. Update Master Parks Plan
ADJOURNMENT
Motion by Schwinghammer, seconded by Hegland, to adjourn the meeting. The motion carried 4-0.
The meeting adjourned at 8:12 p.m.
Respectfully submitted,
Judi Negus
Office Assistant