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4.a) PRC 3-3-14 MinutesCity of Scandia Parks and Recreation Committee March 3, 2014 Members Present: Greg Zauner (Chair), Alex Bildeaux (Vice-Chair), Matt Rasmussen, Brad Borg, and Ryan Jinks Staff Present: Tim Kieffer (Director of Public Works) and Judi Negus (Office Assistant) Members Absent: Dan Lee (City Council Representative) Guests Present: Janie O’Connor and Corey Roberts Chair Zauner called the meeting to order at 7 p.m. PUBLIC FORUM There were no comments. APPROVAL OF AGENDA Motion by Rasmussen, seconded by Jinks, to approve the agenda. The motion carried 5-0. APPROVAL OF MINUTES Motion by Chair Zauner, seconded by Jinks, to approve the February 3, 2014 minutes. The motion carried 5-0. REPORTS Chair’s Report Chair Zauner reported, although no formal approval, it appears the Veterans Memorial site will be at the Barton Johnson Memorial Park. Staff Report Negus shared the results of the recreation survey that was distributed to Scandia Elementary students in January 2014. Most of the programs were rated as “excellent” and two were rated “good.” None of the programs were rated “fair” or “poor.” Negus reported she was disappointed with the percentage of responses returned. The survey results indicated awareness of programs was from flyers sent home with Scandia Elementary students. Vice-Chair Bildeaux suggested a similar survey be included in the upcoming City spring newsletter. Negus reported an on-line survey was created for the participants of the Learn to Skate program. Negus informed she will create a similar survey for the Pleasure Skating participants and report the outcome at a future meeting. OLD BUSINESS Scanley Cup Recap - Corey Roberts Roberts reported overall the Scanley Cup was successful . The 12 hockey teams who participated in the tournament were pleased with ice conditions and scheduling. The tournament brought in a $1,000 donation for the Wojtowicz Skating Park. Roberts made several suggestions for improvements to next year’s Scanley Cup to include:  a full-time PA announcer to update scores and provide music.  enhancing the spectator experience by providing a larger heated tent. March 3, 2014 Scandia Parks and Recreation Committee Page 2 of 3  move slap shot contest to the ice rink and compete between games.  rubber mats to protect skates. Roberts suggested considering increasing the registration fee per team from $250 to $400. Roberts indicated most tournament fees range between $500 and $700 per team and felt confident raising the fee would not prevent teams from registering. Roberts was also open to considering reducing the number of teams or extending the tournament. Vice-Chair Bildeaux suggested holding the tournament throughout the evening. Rasmussen would like to see more businesses involved next year. Chair Zauner suggested a better job promoting sponsors and the schedule of events. Vice-Chair Bildeaux offered to provide more fire pits. Negus reported the Scandia Marine Lions will hold their annual winter pancake breakfast on Saturday morning during next year’s Vinterfest celebration scheduled for February 7, 2015. Roberts shared intentions to meet in June 2014 to start planning for Scanley Cup 2015 and soliciting registrations for the hockey tournament. Roberts presented a check in the amount of $1,000 to the Committee. Motion by Vice-Chair Bildeaux, seconded by Chair Zauner, to accepted the $1,000 donation of proceeds for the Wojtowicz Skating Park. The motion carried 5-0. Lilleskogen Butterfly Garden (Janie O’Connor) O’Connor asked the Committee to recommend Lilleskogen Butterfly Garden become certified as a Monarch Waystation. O’Connor shared the proposed site would meet all the requirements including size, exposure to sun, drainage and soil type, plants and management. Upon certification, we may choose to display a 9” x 12” weatherproof sign that identifies our monarch habitat as an official Monarch Waystation at a cost of $24.95. This cost will be added to O’Connor’s proposed butterfly garden budget request for donations. Motion by Borg, seconded by Rasmussen, to recommend Monarch Waystation certification of Lilleskogen Butterfly Garden. The motion carried 5-0. O’Connor also shared the proposed butterfly garden budget she provided to the Scandia Marine Lions to solicit a donation. Vice-Chair Bildeaux shared concern regarding the vague figures. It was pointed out that the budget is to be used to request donations and there would be no fiscal impact to the City’s budget. The Lions agreed to donate $1,000 to support the butterfly garden and asked O’Connor to come back at a later date for additional request of funds. The proposed budget was for a 2,000 square foot butterfly garden. Motion by Chair Zauner, seconded by Jinks, to recommend a reduction to a 2,000 square foot butterfly garden with the expectation to re- evaluate further expansion at a future date. The motion carried 5-0. NEW BUSINESS Minnesota Ironman Bicycle Ride Chair Zauner informed the Friends of Scandia Parks and Trails will be present to distribute maps of bike trails during the event. Chair Zauner reported the two-sided flyer that the Committee distributed last year was discarded by most riders and felt it would not be beneficial to hand out this year. The Committee agreed a three-sided poster or tag board showing an enlarged version of last year’s flyer, as well as highlighting Scandia and Scandia businesses, Taco Daze and Vinterfest, would be an ideal promotion. Negus agreed to prepare the posters. Chair Zauner indicated it would also be beneficial to share the same PowerPoint presentation as was provided last year highlighting the City of Scandia. Chair Zauner felt someone should promote the local businesses and questioned if the EDA would be present. March 3, 2014 Scandia Parks and Recreation Committee Page 3 of 3 Summer Recreation Programs Negus reported changes for the summer 2014 recreation programs on the Staff Report and provided a draft of the proposed programs. The Committee agreed to offer all the proposed programs. Negus is in the process of finding instructors for the skateboard camp and tennis camps. AGENDA FOR NEXT MEETING The Committee agreed on the following agenda item for the April 7, 2014 PRC meeting: 1. Park Capital Improvement Plans ADJOURNMENT Rasmussen, seconded by Borg, moved to adjourn the meeting. The motion carried 5-0. The meeting adjourned at 8:36 p.m. Respectfully submitted, Judi Negus Office Assistant