6.a) Staff Report-Park Capital Improvement Plan
STAFF REPORT
Date of Meeting: April 7, 2014
To: Parks and Recreation Committee
From: Judi Negus, Office Assistant
Re: Park Capital Improvement Plan
Background:
The 2015-2019 Capital Improvement Program (CIP) is a multi-year capital expenditure plan for
the City’s infrastructure (such as streets, parks and utility systems), vehicles, equipment and
public buildings. It identifies the major projects needed and desired by the community, their
potential costs and how they would be financed. When the CIP is reviewed (ideally annually, in
conjunction with the budgeting process) projects may go forward as planned, advance ahead of
schedule, be removed entirely, or new projects may be added, depending upon changes in
circumstances and priorities.
The CIP includes all capital projects that cost at least $10,000 and have a useful lifespan of five
years or longer. Any projects not meeting these parameters would be reviewed as part of the
annual operating budget, but would not be included in the CIP.
The CIP identifies a possible funding source for each project listed. The Park Improvement
Fund is funded by receipts from cash-in-lieu of land park dedication fees paid by developers and
others who subdivide their land.
Issue:
What capital improvement projects should the Committee recommend to the City Council?
Proposal Details:
Included in your packet is a summary of capital improvement projects currently in the CIP for
parks and the ice rink. Proposed projects for 2015 include:
Lilleskogen Park Improvements ($36,000)
Wind in the Pines Park ($10,000)
Log House Landing Improvements ($200,000)
Lilleskogen Park Improvements (PR-001) continues to be a top priority. For 2015, the draft CIP
assumes all funding to come from grants or donations. There is $7,984 in the Park
Improvement Fund as of December 31, 2013, that will be going towards the parking lot and rain
garden at Lilleskogen in 2014.
The management plan for Wind in the Pines Park (PR-002) assumes all funding to come from
the Park Improvement Fund for 2015. The Committee will need to either delay those proposed
park projects or identify an alternate funding source.
A new project, Log House Landing Improvements (PR-019) has been added to the CIP. The
project is broken down into two phases. Improvements to the landing are scheduled for 2014
and the paving of the access road and other storm water improvements for 2015. The CIP
assumes a 50% cost share with the Carnelian-Marine-St. Croix Watershed District. We are
waiting to hear about a DNR grant to cover 50% of the project costs.
Additional future projects identified in the five-year plan include:
The Zamboni Replacement (IR-002) project plans for the replacement of the Zamboni at some
time. The year for replacement remains the same, 2016, at the recommendation of the Parks
and Recreation Committee.
Tennis Court Reconstruction (PR-018) ($60,000) has been moved from pending to active in
2018 in the CIP.
Also included in your packet are more detailed descriptions for each proposed project as well as
a sheet showing the funding sources for each project and the status of all Parks and Recreation
projects.
Options:
1) Recommend approval of the 2015-2019 CIP as presented.
2) Amend and then recommend 2015-2019 CIP to the Council for consideration.
Fiscal Impact:
Over the course of five years, the Parks Capital Improvement plan totals $346,000. Following
are the funding source balances over the five-year term:
Capital Improvement Fund: $100,000
General Fund: $ 60,000
Grants/Donations $176,000
Park Improvement Fund: $10,000
Recommendation:
The Parks and Recreation Committee has identified Lilleskogen Park Improvements as its top
priority. Staff recommends pushing back the Wind in the Pines Park project so that any
additional funding received can go towards Lilleskogen.