5.h Public Works Volunteer Opportunities
Staff Report
Date of Meeting: December 19th, 2017
To: Mayor, City Council
From: Adam Hawkinson, Director of Public Works
Re: Volunteer List of Opportunities
Background: In 2017 Council adopted volunteer policies and procedures to provide overall
guidance and direction to staff and volunteers engaged in volunteer management. The policy
recognizes that volunteers are a valuable resource to the City and its residents. The policy
states that volunteer opportunities may be proposed by staff, committees, commission, or the
council. And that a listing of potential volunteer opportunities will be presented to the City
Council for approval. Once approved, City staff will promote those opportunities.
Issue: Should the listing of volunteer opportunities be promoted?
Proposal Details: On the following page I have identified opportunities where volunteers could
be used to supplement the Parks and Public Works activities of the City.
Fiscal / Personnel Impact: Paperwork and filing at City Hall and Public Works (PW), time for the
PW Director to meet with volunteers, and the coordination efforts with the volunteers are
impacts on the staff at City Hall and PW’s department. Supplies needed to perform some of the
volunteer tasks, such as painting or staining, would be an additional financial cost.
Options:
1. Approve the listed volunteer opportunities
2. Defer action for further discussion
3. Take no action
Recommendation:
Option #1
Scandia Parks and Recreation Committee
Volunteer Opportunities
Initiative Areas of Focus Skills Required
Painting and staining public buildings - shelters Knowledge of paints, stains and
application techniques, use of ladders
Park and Monument entrances Maintenance and upkeep Plant ID, pull weeds, add mulch, use hand
tools (shovel, hand saw, lopper)
City Hall Entrance / City Entrance
Signs
Seasonal flowers, décor, welcoming Plant ID, pull weeds, add mulch, use hand
tools (shovel, hand saw, lopper)
Light pole arrangements Advertisements, flags, holidays balance, ability to climb a ladder, Two
persons required
City Hall / Lighted ballfield maintain surfaces in playground areas Use hand sprayer with salt, pull weeds,
rake, shovel
Wind in the Pines (WIP)Signs and general maintenance; better
trail markers; develop a species
identification chart for the Park
knowledge of botany or biology, GIS and
GPS, computer skills
Ball Fields Rodent control, redo green grass
inhibitor plastic sections
knowledge of ballfield maintenance / turf
maintenance
GPS Utility Marking City owned utilities knowledge of GPS data systems, and
utilities to be mapped