7.a Draft minutes of the 1-4-2018 PRC meetingCity of Scandia Parks and Recreation Committee
Thursday, January 4, 2018
Members Present: Terry Gorham (Chair), Dustin Hegland (Vice Chair), Carol Schwinghammer, Cami
Van Abel, and Dan Lee
Members Absent: Jim Schneider
Staff Present: Judi Negus (Office Assistant) and Adam Hawkinson (Public Works Director)
Chair Gorham called the meeting to order at 7:02 p.m.
PUBLIC FORUM
There were no comments.
APPROVAL OF AGENDA
Motion by Lee, seconded by Hegland, to approve the agenda. The motion carried 5-0.
APPROVAL OF MINUTES
Motion by Lee, seconded by Schwinghammer, to approve the December 4, 2017 minutes. The
motion carried 5-0.
RFPr1RTC
Chair Report
Gorham reported the recommendation to waive the fee for the fireworks permit application was
approved at the December 19 City Council meeting. In addition, the City Council approved a
temporary liquor license for Meister's Bar and Grill during Vinterfest.
City Administrator Report
Committee members reviewed the financial reports provided by Administrator Soltis.
Public Works Director Report
Hawkinson provided a written report to Committee members. Hawkinson informed the Sentence to
Service participants will be removing buckthorn four more times in January at Lilleskogen. A path has
been started connecting the Community Center grounds to the t -ball field.
Negus reported the skating programs began this week with 15 participants in the Learn to Skate
programs and 7 participants in the Pleasure to Skate program.
OLD BUSINESS
Vinterfest Updates
Negus shared two Vinterfest button display boxes have been placed: one at SuperAmerica and one
at Scandia Olde Towne Liquor. Negus also shared the locations of several posters placed in area
businesses. Committee members agreed to distribute the remaining boxes and posters. Negus
provided a spreadsheet showing the current Vinterfest expenses and donations. Negus informed a
press release has been submitted to area newspapers.
January 4, 2018
Scandia Parks and Recreation Committee
Page 2 of 3
Hockey Rink Signage
Hegland reported limited commitment from area businesses of interest in purchasing advertisement
for the hockey rink. Committee members agreed to change the cost for advertising to $200 per year
or $500 for three years and to specify in the guidelines these funds will go back to support the rink.
Van Abel followed up with O'Brien, suggesting a white background with dark lettering on the signs,
but has not yet heard back.
Motion by Hegland, seconded by Lee, to recommend the guidelines for hockey rink advertising
signage to the City Council. The motion carried 5-0.
BMX Bike Track
Gorham reported discussing this topic at the January 3 City Council work session. Gorham questioned
whether there was enough demand to use a track, as well as funding for the project and timing of
the project. Committee members shared concern regarding how quickly the project is moving
forward and agreed to defer action until there was clarification of the need for a public notice and
what needed to be included in the public notice. Gorham offered to follow-up with City Administrator
Soltis. Lee offered to follow-up with the local Cub Scout troop to see of their interest in this project.
Review Operating Calendar
The Committee will be recapping Vinterfest and reviewing a draft of the Parks and Recreation
Committee Annual Report at its February 5 meeting. Committee members agreed to add "Parks Site
Visits" to April on the Operating Calendar.
NEW BUSINESS
Lilleskogen Subcommittee
Gorham reported the need to complete research on the DNR sponsored school forest program and
grant opportunities before forming a subcommittee that would include Scandia Elementary staff and
Friends of Scandia Parks and Trails.
Art in Action Summer Program
Negus provided a Staff Report that detailed the proposal to offer an Art in Action summer program.
The week-long summer drama camp would be offered to campers ages 5-12 at a cost of $50 for the
week. St. Croix Festival Theatre would be responsible for handling all marketing, registrations, and
materials. The classes would be held at the Community Center.
Motion by Hegland, seconded by Van Abel, to recommend donating space at the Community Center
to offer the Art in Action program. The motion carried 5-0.
AGENDA FOR NEXT MEETING
The proposed agenda for the Monday, February 5, 2018 meeting:
1. Annual Report 4. Vinterfest Recap
2. BMX Bike Track 5. Fundraising Ideas
3. Lilleskogen Subcommittee Update
January 4, 2018
Scandia Parks and Recreation Committee
Page 3 of 3
ADJOURNMENT
Motion by Hegland, seconded by Schwinghammer, to adjourn the meeting. The motion carried 5-
0.
The meeting adjourned at 8:54 p.m.
Respectfully submitted,
Judi Negus
Office Assistant