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9.f Discussion on designating Official NewspaperSNIA Staff Report Date of Meeting: January 16, 2018 To: City Council From: Brenda Eklund, Deputy Clerk Re: Designate Official Newspaper Background: State Statute requires the council, at the annual meeting, to designate a newspaper of general circulation as its official newspaper in which the city will publish ordinances and other matters as required by law. Last year, the Council designated the Country Messenger as the official newspaper for 2017. Previously, the Forest Lake Times was the official newspaper from 2007 through 2009, and in 2011 and 2016. In 2010, the Country Messenger was designated the legal newspaper after state law was changed to reduce the circulation requirement from 500 to 400, and a legal issue with the location of the office of issue was resolved. The Country Messenger was the official newspaper of the city in 2012 through 2015 as well. In December 2017, staff requested proposals from the Forest Lake Times and Country Messenger. A summary of their responses is found on page 2 of this report. Issue: Which newspaper should be designated as the official newspaper of the city for 2018? Proposal Details: Attached. Fiscal Impact: The 2018 budget for legal notices is $1,500. Options: 1) Designate the Country Messenger as the official newspaper for 2018 2) Designate the Forest Lake Times as the official newspaper for 2018 City of Scandia Comparison of Legal Newspaper Proposals January, 2018 Newspaper. Meets Requirements of Minnesota Yes Yes Statutes 331A.02 Office Location Forest Lake, Minnesota Osceola, Wisconsin Total Circulation 1,679 850 Scandia Circulation 121 469 25 free copies at Community Center, U.S. Mail, and dealer Distribution Method U.S. Mail and dealer locations: Scandia Olde Town locations in Forest Lake Liquor, Scandia Store, Big Marine Store, Marine General Store Mailed subscription Mailed subscription Subscription Price $38.00 per year $26.00 per year $0.75 single copy Publication Schedule Weekly, Thursday Weekly, Wednesday Submission Deadline Monday, 3:00 p.m. Friday, 12:00 p.m. Type Size/ Lines per 7 pt/ 9 lines per inch 8 pt/ 9 lines per inch Inch Price per Column Inch $5.30 $4.00 Posted on Paper's Website, No Extra Yes Yes Charge Designated Official Not provided Marine on St. Croix, Newspaper May Township MEa4maGER Serving Marine on St. Croix, Scandia, May Township December 26, 2017 Brenda Eklund, Deputy City Clerk City of Scandia 14727 209th St. N. Scandia, MN 55073 Dear Ms. Eklund: Newspaper P.O. Box 96, Scandia, MN 55073 651-433-3845 • FAX 651-433-3158 The Country Messenger is pleased to submit the information you requested to be considered as the official newspaper of the City of Scandia for the year 2018. Here is the information you requested: Newspaper publication schedule and deadlines: the Messenger is published on Wednesday. The deadline for copy is Friday at noon. Rates: $4.00 per column inch. Type size and lines per inch: 8 point type, 9 lines per inch. Total circulation and Scandia circulation: Total circulation is 850. Scandia circulation is 469. Distribution methods and/or locations: Paid subscribers receive their papers through the U.S. Mail. Single copies are offered for sale at Old Towne Liquor, Scandia Store, Marine General Store and Big Marine Store. Other cities or townships for which your paper currently serves as the official newspaper: Ma- rine on St. Croix, May Township. If you have any questions about the information, please feel free to call me at 715-268-8101 or email me at tstangl@theameryfreepress.com. Thank you for the opportunity to bid for the city's business. We hope you look favorably on our request. Sincerely, om Stangl Publisher Country Messenger Forest Lake Times Forest Lake, Columbus, Linwood, Scandia. Wyoming PUBLIC NOTICE DEPARTMENT RECEIVED CITY OF SCANDIA 234 South Main Street, Cambridge, MN 550081763-691-60011 publicnotice@ecm-inc.com December 14, 2017 City of Scandia P.O. Box 188 Wyoming, MN 55092 Dear City Council Members, The Forest Lake Times would like to bid for legal printing status as the designated Official Newspaper for the City of Scandia. The Forest Lake Tknes is qualified by the State of Minnesota as a Legal Newspaper under Minnesota Statutes Section 331A.02, subdivision 1. The bid to publish legal notices in the Forest Lake Tunes for the year 2018 will remain unchanged from the 2017 rate of $5.30 per column inch with 7 point type and 9 lines per inch, the same rate as the current contract. The notices will be posted on our website, www.forestlaketimes. com for all to view for free and at no charge to the city. We would prefer legal nobles emailed to ublicnotice ecm-inc.com. For notices that are faxed or mailed to us, we will add a $20 typesetting charge. The deadline is 3:00 Monday for Thursday's publication except on holiday weeks were there are early deadlines. One affidavit will be provided to you at no cost and additional affidavits are avalWe for $2.50 each. 9 there Is a holiday anytime during the week In 2017, there will be an eary deadline forthe newspaperthat week. We appreciate the longstanding rekedlonship the Forest Lake Times has had with the City of Scandia and we look forward to continuing to serve the residents of Scandia. 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W9 0 0 rw w a..rrrwrswr.oera.ra pa'r��r•r� Iltll k2,ii7 . rr[ti....rs.w[w.rA.rwlawa.rw Mal 17,x1'1 L arvrar.[.wr W"rW f 12311 17/11 aM+wawrar+w.rw.nw..r1+W IA 1M 1010.rr.rr ILII! 1xw 1 Ira wim." tall IPP% r srra.�arr .wrrwraar � o P ►+r.r r+..aw 1..w•+.e...rrr rar .w f Ip Ip . +.r r.�r•ar[w•+r r.r c.r.a..y ` mm O;µ7 Lloli L1.14% +.r Is �.. r [a. r w w.r. w •w..o-� v ♦i ""c" d wrmw Sys�2•, 7017 [�rrrrre�.,...r.r.tiw..�[rwrr.r•r. r�rr.r+var.�wrr :' •:• �:• PubldW In Fomst Labe Thm October 12, 2017 Office of the Minnesota Secretary of State Legal Newspaper Status Application Minnesota Statutes, Chapter 331A.02 Must be filed between September 1 and December 31, each year Filing Fee: $25.00 Please read the instructions before completing this form. 1. Current Name and Known Office of Issue Address of Newspaper: Forest Lake Times 146 N Lake Str # 125 Forest Lake, MN 55025 2. IF CHANGED, list the new name and/or address of known office of issue: Name of Newspaper: Street Address: City: 11111111111 111111111 iii STATE OF MINNESOTA DEPARTMEW oP STATE FILED OCT 0 9 2017 � tU 5 ! of Statn (Must be a complete street address or rural route and rural route box number) State: MN Zip Code: 3. County of Known Office of Issue: (Required) A5 k :__2Ton 1 , 4: Legal Newspaper Phone Number: (Required) _6 l 1/6"1J ` (Area Code) Phone Number 5. Name and daytime phone number of contact person: Contact Name 6. Email Address for Official Notices ��'^�2 Daytime Phone Number Enter an email address to which the Secretary of State can forward official notices required by law and other ngtices: E -Mail Address: rcbl��nCe -6:x=--,_" 'G. • ►�. 7. This legal newspaper certifies that it has complied with all of the requirements of Minnesota Statutes, section 331A.02. 8. I, the undersigned, certify that I am signing this document as the person whose signature is required, or as agent of the person(s) whose signature would be required who has authorized me to sign this document on his/her behalf, or in both capacities. I further certify that I ;mve completed all required fields, and that the information in this document is true and correct and in compliance with the . able chapter of Minnesota Statutes. I understand that by signing this document I am subject to the penalties of perjury . s rth in_§caion 609.48 as if I had signed this document under oath. Signature of Aub" M Representative InternalFormsILegalNewspaperAppllcationforMail inginAugustRev.712012016