9. Discussion on Fee Ordinance
Staff Report
Date of Meeting: February 7, 2018
To: City Council
From: Neil Soltis, Administrator
Re: Fee Schedule
Background: Currently the fees charged by the City are included in multiple ordinance, resolutions,
and policies some dating back to 2007. Additionally, staff can find no action taken by the Council
for certain fees. The attachments that follows shows the current fees, the basis for those fees, any
proposed changes in the fees (highlighted) and fees in ordinances adopted in neighboring
communities. In most Cities there is a single ordinance that includes all fees charged.
Also included in the fees are proposed changes to the escrow deposits for Planning and Zoning
applications. These adjustments are being made to reflect the actual costs that have been incurred
for similar application over the past few years. Currently in a significant number of applications, the
City’s costs exceed the deposit which results in the City billing for the additional fees after the costs
have been paid. Adjusting the fees will also provide the applicant with a better estimate of the
costs that will ultimately be incurred.
During the discussion at the January work session reference was made to flat fees for certain types
of building permit application. For reference as to what that may look like I’ve included the building
permit fees scheduled adopted by Forest Lake and Hugo.
Depending on the direction of the Council, the fee schedule would be incorporated into an
ordinance for consideration at a later meeting.
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Basis Marine Hugo Forest Lake Lindstrom Chisago City
ADMINISTRATION AND FINANCE
Assessment Search Historic 10.00$ each $ 20.00 each $ 30.00 $ 25.00 $ 20.00 $ 20.00
Faxes (send or receive)Historic 0.25$
per page, plus
long distance
charges 0.25$
per page, plus long
distance charges $ 1.00 $ 0.25 $ 0.25
Notary -$ -$ $ 1.00 $ 2.00
Non-Sufficient Fund Check Fee Historic 25.00$ each 25.00$ each $ 30.00 $ 25.00 $ 30.00
Photocopies Historic 0.25$ each page 0.25$ each page $ 0.25 $ 0.25 $ 0.25
Audio disk - meetings 10.00$ each $ 10.00 $ 10.00
Special meetings scheduled for individuals, and not for government concerns.-$ $ 100.00 $1,030 / $515
Documents - Public Information Data Request
ADMINISTRATION LICENSES AND PERMITS
Cat $ - $ 5.00 $ 10.00
Dog $ - $ 10.00 $ 5.00
Dangerous Dog Registration
Resolution 10-16-
07-04 300.00$ annual 300.00$ annual
Dog Redemption fee
Ordinance 185,
Section 10 100.00$ each 100.00$ each
Fertilizer/Pesticide Ordninance 32 100.00$ annual 100.00$ annual $ 50.00
Gambling Licenses Ordinance 100 15.00$ per application 15.00$ per application $ 15.00 $ 50.00
Garbage Hauler License Ordinance 8. 20.00$ annual 20.00$ annual $ 165.00 $ 50.00 $ 200.00
Special Event Permit
Resolution 09-15-
09-01 25.00$ 25.00$ $ 75.00 $ 10.00
Special event - sign -$ $ - $ 20.00
Liquor License
Type of License
3.2 percent Malt Liquor On-Sale, Annual 150.00$ $ 150.00 $ 150.00 $ 200.00 $ 100.00 $ 200.00
3.2 percent Malt Liquor Off-Sale, Annual 50.00$ $ 100.00 $ 100.00 $ 200.00 $ 25.00
Temporary 3.2 percent Malt Liquor 25.00$ $ 25.00 $ 15.00 $ - $ 25.00
Off-Sale Intoxicating Liquor, Annual 100.00$ $ 100.00 100.00$ $ 100.00 $ 200.00 $ 150.00
On-Sale Intoxicating Liquor, Annual 2,000.00$ $ 2,000.00 1,200.00$ $ 2,300.00 $ 3,000.00 $ 1,800.00 $ 2,500.00
Annual Intoxicating Liquor On-Sale, Club License, maximum or as
provided by M.S. Ch. 340A 2,000.00$ $ 2,000.00 $ 200.00 $ 300.00
Sunday On-Sale Intoxicating Liquor, Annual 200.00$ $ 200.00 100.00$ $ 200.00 $ 200.00
Combination On-Sale/Off-Sale Intoxicating Liquor, Annual 2,500.00$ $ 2,500.00 $ 500.00
Temporary On-Sale Intoxicating Liquor 50.00$ $ 50.00 $ 15.00 $ - $ 50.00
No change except: The cost of employee time to
search for data, retrieve data and make copies is $
27.42 per hour wages and fringes per hour worked
Actual Cost of Making the Copies In determining the actual cost of making paper or electronic
copies, we factor in employee time, the cost of the materials onto which we are copying the data
(paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we
cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must
pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data
and make copies is $ 27.42 per hour.
Ordinance 99 02/20/2007
The City of Scandia charges for copies of government data. These charges are authorized under section 13.03, subdivision
3. You must pay for the copies before we will give them to you.
Proposed Current
Policy updated 12/15/15
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
On-Sale Wine, Annual 500.00$ $ 500.00 300.00$ $ 200.00 $ 500.00 $ 300.00 $ 500.00
One-Day Consumption and Display Permit, Non-Profit 25.00$ $ 25.00
Consumption and Display Permit, Regular 250.00$ $ 250.00
Special event -$ $ - $ 25.00
Investigation Fee -$ $ - $ 100.00 $ 50.00
If conducted within the State of Minnesota:500.00$ $ 500.00
If conducted outside the State of Minnesota, the actual costs will be
charged not to exceed:10,000.00$ $ 10,000.00
Tobacco
Year-round 272.00$ per application $ 272.00 per application $ 100.00 $ 250.00 $ 100.00 $ 100.00
Seasonal 196.00$ per application $ 196.00 per application
Investigation Fee -$ $ - $ 50.00
BUILDING CONSTRUCTION PERMIT FEES AND LICENSES
Building Permit Fee
no change
Total Valuation Fee
$1.00 to $4,000.00 $ 99.50 $ 25.00 $ 25.00
$ 3.00 $ 3.25
$4,000.01 to $25,000.00 $ 99.50 $ 73.50 $ 73.75
$ 14.75 $ 14.75 $ 14.75
$25,000.01 to $50,000.00 $ 415.00 $ 415.75 $ 413.00
$ 10.75 $ 10.75 $ 10.75
$50,000.01 to $100,000.00 $ 680.00 $ 682.50 $ 681.75
$ 7.50 $ 7.50 $ 7.50
$100,000.01 to $500,000.00 $ 1,050.00 $ 1,053.50 $ 1,056.75
$ 6.00 $ 6.00 $ 6.00
$500,00.01 to $1,000,000.00 $ 3,425.00 $ 3,427.75 $ 3,456.75
$ 5.00 $ 5.00 $ 5.00
$1,000,000.01 and up $ 5,900.00 $ 5,945.25 $ 5,956.75
$ 4.00 $ 4.00 $ 4.00
INVESTIGATION FEE
$99.50 (minimum permit fee)
plus for each addl $100
$99.50 for the first $4,000.00
plus $14.00 for each additional $1,000.00, or fraction thereof
$391.25 for the first $25,000.00
plus $10.75 for each additional $1,000.00, or fraction thereof
$643.75 for the first $50,000.00
plus $7.00 for each additional $1,000.00, or fraction thereof
$993.75 for the first $100,000.00
plus $5.60 for each additional $1,000.00, or fraction thereof
$3,233.75 for the first $500,000.00
plus $4.75 for each additional $1,000.00, or fraction thereof
$5,608.75 for the first $1,000,000.00
plus $3.15 for each additional $1,000.00, or fraction thereof
Ordinance 114 approved 1/6/2009
Permit fees to be based on job cost valuation or a fixed fee as stated in the following. The determination of value or valuation shall be made by
the building official. The value to be used in computing the building permit an building plan review fees shall be the total of all construction
work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-
extinguishing systems and any other permanent equipment.
Resolution No. 10-16-17-05
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
FIRE
Fireworks 100.00$ $ 100.00 $ 250.00
Open Burning -$ $ - $ -
Burning - commercial -$ $ - $ 50.00 $ -
Burning - residential -$ $ - $ 15.00 $ -
Fire Code -$ $ -
Initial -$ $ - $ -
Reinspection -$ $ - $50 / hour
After hours inspections -$ $ - $80 / hour
PARKS AND COMMUNITY CENTER
Community Center Rent - Policy adopted 03/19/2013
Resident Non-resident Resident Non-resident
Community groups 100 / 200
- less than 150 guests $ 150.00 150.00$
- 150+ guests $ 300.00 300.00$
Funerals $ 100.00 150.00$ 100.00$ 150.00$
Hall $ 200.00 475.00$ 200.00$ 475.00$
Prior Day Set-up $ 100.00 150.00$ 100.00$ 150.00$
Heritage Room $ 75.00 100.00$ 75.00$ 100.00$
Kitchen $ 300.00 300.00$ 300.00$ 300.00$
Attendant if liquor served $ 135.00 135.00$ 135.00$ 135.00$ 50 / hr
Cash Deposit Required
Cleaning / Damage $ 100.00 300.00$ 100.00$ 300.00$ $ 150.00
EquipmentEquipment
VCR/DVD/TV/PA/Projector $ 50.00 each 50.00$ each
Park Shelter Reservation Park Shelter Reservation
Hay Lake Shelter $ 10.00 $ 75.00
Warming House
Ice Time Reservations Ice Rink
$ 200.00 per week + tax 200.00$ per week + tax 20/hr
Varies by day
of week and
season $100 -
395)
Varies by day
of week and
season $200-
475)
Policy adopted 03/19/2013
Whenever any work for which a city permit is
required has commenced without first obtaining a
permit, a special investigation shall be made
before a permit will be issued. An investigation
fee, in addition to the permit fee, shall be
collected whether or not a permit is subsequently
issued. The investigation fee shall be equal to the
amount of the permit fee required by this
schedule. The payment of the investigation fee
shall not exempt any person from compliance with
all other provisions of this code nor from any
prescribed by law.
$25 / $50 (deposit $100.00, if required)
$50/ $100 (deposit $100.00, if required)
$25 / $50 (deposit $100.00, if required)
$50/ $100 (deposit $100.00, if required)
Policy updated 2012
Policy adopted 3/17/2009
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
Park Rental $ 50.00
Ballfield Reservation Ball Field Reservation
Other ballfields $ - -$
Youth $10 /
Other $30 $ 15.00
Lighted ballfield $ -
PLANNING AND ZONING
FEE ESCROW DEPOSIT FEE ESCROW DEPOSIT
Variance
Variance application $ 150.00 $325.00 $ 200.00 800.00$ $ 200.00 $ 500.00 $ 200.00 $ 750.00
Variance Extension $ 50.00
Variance Extension - Administrative $ 50.00
Variance Extension - Council $ 100.00 300.00$
Conditional Use Permit (CUP)
Pre-application review - administrative $ -
Pre-application review - Planning commission $ 50.00 500.00$
Open Space Conservation Subdivision CUP $ 750.00 $2,000.00 $ 750.00 3,000.00$
Planned Unit Development CUP $ 500.00 $550.00 $ 500.00 2,000.00$ $ 750.00
All other Conditional Use Permits $ 200.00 $300.00 $ 200.00 1,500.00$ $ 500.00 $ 1,000.00 $ 500.00 $ 750.00
CUP Amendment $ 200.00 1,500.00$ $ 250.00 $ 500.00
CUP Extension $ 50.00
CUP Extension - Administrative $ 50.00
CUP Extension - Council $ 100.00 300.00$
Interim Use Permit $ 200.00 $325.00 $ 200.00 1,000.00$ $ 500.00 $ 1,000.00 $ 200.00
Annual Operating Permit
Annual Operating Permit renewal - administrative $ 100.00 300.00$
Annual Operating Permit renewal - council $ 200.00 1,000.00$
Administrative Permits
Driveway Access $ 50.00 $500.00 50.00$ 500.00$
Grading/Land Alteration $ 50.00 $350.00 50.00$ 500.00$
$50.00 /
$500.00 $ 40.00
Grading/Land Alteration more than 100 c.y. $ 50.00 1,000.00$ $ 500.00
Land Clearing $ 75.00 75.00$ 500.00$
Cell Tower Admin Permit $ 50.00 $250.00 50.00$ 250.00$
Lot Line Adjustment/Lot Consolidation $ 50.00 $200 50.00$ 250.00$ $ 150.00 $ 250.00
Sign (permanent) $ 25.00 50.00$ $ 50.00 $ 25.00 $ 50.00
All other Administrative Permits $ 50.00 50.00$ $ 250.00
Site Plan Review
Pre-application sketch review, Planned Unit $500.00 500.00$ $200.00 500.00$ $ 500.00
Ordinance 159 - 12/16/2014
Policy adopted January 15, 2008
$0 for Scandia Softball Association, others
City may charge
$0 for Scandia Softball Association, others City
may charge
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
PUD preliminary plan $200.00 1,000.00$ $ 1,500.00
PUD final plan $200.00 2,000.00$ $ 800.00 $ 1,000.00 $ 750.00
PUD amendment $500.00 1,000.00$ $ 325.00 $ 1,000.00
Pre-application sketch review, Open Space or Conservation Subdivision $500.00 500.00$ $500.00 500.00$ $ 110.00 $ 500.00
Pre-application sketch review, all other $ 50.00 50.00$ 250.00$ $ 110.00
Site Plan Review, Minor Projects $ 100.00 $250.00 100.00$ 1,000.00$ $ 500.00
Site Plan Review, Major Projects $ 250.00 $500.00 250.00$ 2,000.00$ $ 1,000.00 $ 500.00
Plan Modification $ 50.00 50.00$ $ 500.00
Site Plan Extension $ 50.00
Administrative 50.00$
Council 100.00$ 300.00$
Amendment
Rezoning (Map Amendment) $ 500.00 $575.00 500.00$ 1,000.00$ $540 / $1080 $ 1,000.00 $ 200.00 $ 500.00
Amendment—Development Code Text $ 500.00 $500.00 500.00$ 1,000.00$ $ 1,000.00 $ 200.00
Amendment—Comprehensive Plan Map $ 500.00 $575.00 500.00$ 1,000.00$ $ 540.00 $ 200.00
Amendment—Comprehensive Plan Text $ 500.00 $500.00 500.00$ 1,000.00$ $ 4,000.00 $ 200.00
Environmental Review
EAW (Environmental Assessment Worksheet) $ 750.00 $2,000.00 750.00$ $2,000.00
$10,000
escrow
EIS (Environmental Impact Statement) $ 750.00 $10,000.00 750.00$ $10,000.00
Subdivision
Concept plam $ 500.00
Minor Subdivision $ 100.00 $550.00 100.00$ 1,000.00$ $ 220.00 $ 500.00 $ 250.00 $ 150.00
Preliminary Plat/ Major Subdivision $ 250.00 $1,000.00 250.00$ 1,500.00$ $540 - $720 $ 1,000.00 $ 350.00 $ 500.00
Final Plat $ 200.00 $1,000.00 200.00$ $1,000.00 $ 500.00
$100 +
$10/lot $ 500.00
Park Dedication Fee for each new parcel $ 2,400.00 $ 2,500.00 $ 2,250.00 $ 1,925.00
3,000.00$ 3,000.00$
Wetland Review $ 100.00 $500.00 100.00$ 800.00$
No loss exemption / determination $ 250.00
Delineation approval $275 - $350
Replacement plan application $550- $800
Wetland banking application $ 1,600.00
Other wetland $ 200.00
Mines Ord No. 103, 8/2007
AOP $ 500.00 $5,000.00 500.00$ $5,000.00
CUP $ 500.00 $10,000.00 500.00$ $10,000.00
City Staff and Consultant Billing Proposed, not officially adopted
Ord No. 128, Ch 3 of Dev Code
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
PUBLIC WORKS FEES:
Equipment – Per hour charge (does not include operator)
JD Grader 85.00$
JD Tractor w/boom, flail, rotary mower 65.00$
JD Mower w/Snow Blower 65.00$
Bolen Lawn Tractor w/Blower 45.00$
New Holland Skid Steer 85.00$
Public Works Operator per hour 50.00$
Truck - single axle $ 80.00
Loader $ 130.00
Street sign replacement $ 150.00
Sanding $ 200.00
Bobcat $ 100.00
Contracted work , materials, and supplies
Administrative fee
Utility Permit Fee Ord No. 113, 12/2008(Street opening 150.00$ per permit $ 150.00 per permit $ 50.00
SEWER
201 Community Sewer - Ordinance 189 effective 01/01/2018
Base Charge annual
annual $ 798.88 $ 798.88
quarterly $ 199.72 $ 199.72
Energy Adjustment Charge - annual
annual 8.00$ 8.00$
quarterly 2.00$ 2.00$
Late Payment Fee 10.00$ 10.00$
Annual interest rate on account balances 30 days past due;12%12%
Annual interest rate on delinquent accounts certified for collection
with property taxes 12%12%
Connection fee, per dwelling unit 8,000.00$ 8,000.00$ $ 5,320.00
$4,285 + area
charge $ 3,700.00 $ 3,100.00
Uptown Sewer - Ordinance 190 effective 1/1/2018
Base Charge $ 333.32 $ 333.32
Annual $ 333.32 $ 333.32
quarterly $ 83.33 $ 83.33
Volume Charge $ 47.43 per 1,000 gallons $ 47.43 per 1,000 gallons
Late Payment Fee 10.00$ 10.00$
Annual interest rate on account balances 30 days past due;12%12%
Proposed, not officially adopted
5% of labor and equipment total
cost +10%
Wages and fringes per hour worked
Latest published FEMA equipment rates
For applications that include excessive staff time,
services performed by City personnel will be billed
at one and one-half (1.5) times the actual payroll
hourly rate. Services provided by City consultants
will be billed at the current consultant rate. All
recording fees to be billed at current rates.
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Basis Marine Hugo Forest Lake Lindstrom Chisago City Proposed Current
Annual interest rate on delinquent accounts certified for collection
with property taxes 12%12%
Connection fee, per dwelling unit 8,000.00$ 8,000.00$ $ 5,320.00
$4,285 + area
charge $ 3,700.00 $ 3,100.00
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