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6.a Public hearing to consider the adoption of the street reconstruction and preliminary authorization of the issuance and sale of General Obligation Streete Reconstruction Bonds, Series 2018A RESOLUTION NO. 01-16-18-05 A RESOLUTION OF THE CITY OF SCANDIA, MINNESOTA, CALLING FOR A PUBLIC HEARING ON A STREET RECONSTRUCTION AND BITUMINOUS OVERLAY PLAN AND PRELIMINARILY AUTHORZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2018A THEREUNDER WHEREAS, the City of Scandia, Minnesota (the “City”), has undertaken to prepare a Street Reconstruction and Bituminous Overlay Plan that describes the street reconstruction to be financed, the estimated costs, and all planned reconstruction and overlay of other streets in the City over the next five years (the “Plan”); and WHEREAS, to finance the Projects to be contained in the Plan, the City is considering the issuance and sale of its General Obligation Street Reconstruction Bonds, Series 2018A, in the approximate aggregate principal amount of $4,400,000 (the “Bonds”), pursuant to Minnesota Statutes, Section 475.58, Subdivision 3b, as amended (the “Act”); and WHEREAS, the City may approve the Plan and issue the Bonds only after a duly noticed public hearing therefor; and NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of Scandia, Minnesota, as follows: 1. Public Hearing. This Council hereby determines to call for and to hold a public hearing on the Plan and the preliminary authorization of the issuance and sale of the Bonds thereunder at a meeting of this Council to be held on February 20, 2018, commencing at 7:00 p.m. 2. Publication of Notice. The staff of the City is hereby authorized and directed to cause the Notice of Public Hearing, which is attached to this Resolution as EXHIBIT A, to be published in the City’s official newspaper not less than ten days nor more than 28 days prior to the scheduled public hearing date. Approved by the City Council of the City of Scandia, Minnesota this 16th day of January, 2018. ______________________________ ATTEST: Christine Maefsky, Mayor ______________________________ Neil Soltis, City Administrator/Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member _________________, and upon vote being taken thereon, the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. EXHIBIT A NOTICE OF PUBLICATION NOTICE OF PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE STREET RECONSTRUCTION AND BITUMINOUS OVERLAY PLAN OF THE CITY OF SCANDIA, AND THE PRELIMINARY AUTHORZATION OF THE ISSUANCE AND SALE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2018A, THEREUNDER NOTICE IS HEREBY GIVEN That the City Council of the City of Scandia, Minnesota (the “City”) will meet at City Hall, 14727 209th St. N., Scandia, MN 55073 at or after 7:00 p.m. on Tuesday, February 20, 2018, to hold a public hearing to consider the adoption of the Street Reconstruction and Bituminous Overlay Plan, and the preliminary authorization of the issuance and sale of General Obligation Street Reconstruction Bonds, Series 2018A, thereunder. The Street Reconstruction and Bituminous Overlay Plan describes the street reconstruction to be financed, the estimated costs, and all planned reconstruction and overlay of other streets in the City over the next five years (the “Plan”). It is proposed that the General Obligation Street Reconstruction Bonds, Series 2018A, will be in the approximate aggregate principal amount of $4,400,000 (the “Bonds”), and issued pursuant to Minnesota Statutes, Chapter 475, as amended (the “Act”), to finance the cost of the street reconstruction projects, as described in the proposed Plan, a copy of which is on file in the office of the City Administrator/Clerk. At the time and place fixed for the public hearing, the City Council will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. Written comments will be considered if submitted to the City Administrator/Clerk at City Hall, 14727 209th St. N., Scandia, MN 55073, on or before the date of the public hearing. Scandia 5-year street Reconstruction Plan CITY OF SCANDIA, MINNESOTA FIVE-YEAR STREET RECONSTRUCTION PLAN (2018—2022) January 30, 2018 A.Background In 2008, the City of Scandia prepared a Pavement Management Plan in which the paved roads within the City were evaluated, given a rating and a proposed maintenance schedule. In 2016 the ratings of the streets were updated and the street conditions were as follows: Rating Condition Total Miles Percentage 9-10 Excellent-Very Good 3.4 5% 7-8 Good 28.3 40% 5-6 Fair 23.0 37% 3-4 Poor 9.6 14% 1-2 Very Poor 2.5 4% Totals 66.8 To provide guidance for pavement management and street reconstruction needs in the next five years, City of Scandia, Minnesota has determined to adopt this five-year street reconstruction plan for the years 2018 through 2022 in accordance with Minnesota Statutes, Section 475.58, subdivision 3b. B.Five-Year Street Reconstruction Plan Following is a summary description of projected projects and estimated costs covering the five-year period from 2018 through 2022, and the type of reconstruction proposed. The cost estimate includes contingency, engineering, permitting and construction costs. Year:Proposed Street Reconstruction Estimated Project Cost 2018 Reconstruction (1-4 Streets)$6,425,650 2019 No Proposed Street Improvement Project - 2020 Mill and Overlay (5-6 Streets)$620,000 2021 Mill and Overlay (5-6 Streets)$450,000 2022 Mill and Overlay (5-6 Streets)$320,000 2 C.Bonds The City may issue general obligation bonds pursuant to the Act to finance any street reconstruction costs described in this plan. The City currently plans to issue its General Obligation Street Reconstruction Bonds, Series 2018 in the approximate maximum principal amount of $4,500,000 to finance year 2018 reconstruction costs, provided that the City may delay reconstruction of certain portions of the 2018 Projects until subsequent years of this Plan and postpone the issuance of the bonds, or issue the bonds in more than one series, so long as the bonds so issued do not exceed the maximum amount authorized in this Plan. If the City determines to issue additional bonds for future reconstruction costs described in this plan, the City will revise this plan to identify the amount of such bonds after a public hearing in accordance with the Act. 5 - 6 3 - 4 1 - 2 7 - 8 9 - 10 240th ST. N. BIG MANNING TR. N.LAKE MARINE MAYBERRY TRA IL MAXWILL AVE.OLINDA TRAILSTATE HWY. 97 CO. RD. 15O A K H I L L R D .LOFTON AVE . N .HWY. 95CO. RD . 5 2 ST. CROIX RIVERC.S.A.H. 3HWY. 95220th ST.RAILROADST. CROIX RIVERRAILROADLAKE MANNING WHITE LAKE ROCK LAKE BONE NIELSEN LAKE LAKE GERMAN LAKE SYLVAN LAKE SEA LAKE GOOSE LAKE FISH BAYMARINE LAKE LONG LAKE HAY LAKE SAND LAKEALICE240th ST. N.240th ST. N. 230th S T . N . SCANDIA TR. N.SCANDIA TR. N. SCANDIA TR. N. STATE HWY. 97 STATE HWY. 97LOFTON AVE. N.KIRKAVE.KIRK AVE.220th ST. N.CO. RD. 15C.S.A.H. 1MANNING TR. N.238th ST. N.MELANIE TR . N . 228th ST. N.MALLARDAVE.MEADOW BROOK AVE. N.230th ST. N. 236th ST. N. OAKHILL R D .MORGANAVE. N.236th ST. N. ST. N. 2 3 7 t h NOVAK AVE. N.NOLAN AVE. N.OLDFIELD AVE. N.O R E N R D . N .OLDFIELD AVE. N.ST. CROIX TR. N.ST. CROIX TR. N.OAKHIL L R D . N .OXBORO AVE. N.202nd ST. N .ORWELLAVE. N . 197th ST. ORW ELL CT.OLD MAR INE TR. N.OLINDA TR. N.C.S.A.H 3188 t h S T . N .NORELLAVE. N.1 8 2 n d ST. N.181st ST. N. MAPLE ST.MARGOAVE. N.NEWGATE AVE. N.185th ST. N.OAKGREENAVE. N.C.S.A.H. 3OLD MARINE TR. N.AVE. N.PARADEOLD M A R I N E TR. N.QUANT AVE. N.CO. RD. 4 OSTRUM TR.LAKA M A G A T R A I L N .LAKAMAGA 196th ST. N.TRAIL205thST. N. CO. RD. 50 192nd ST. N.MEADOW BROOK AVE. N.MAYBERRY TRAIL 205t h ST. N. 195th ST. N. 209TH CITY HALL POMROY AVE. N.PEABODYTR. N.PI L A R R D . N . PILAR RD. N.NOLAN AVE . N .OZARK AVE199th ST N PARK V I E W L N 218th ST. N. 239th S T. N.NOVAK AVE. N.POMROYAVENUE N.PICKETTAVENUE N.PRIMROSELANE N.MANNING TR, CT, CR 228th ST. N. 191st ST. N. 185th ST. N. 202nd ST. N.KIRBY AVE. N.213th S T . N . 215th ST. N. 216th ST. N. 217th ST. N.PENROSEAVENUE N.215th ST N.PENNFIELDAVE. N.PARRISHROAD N .OLINDA LN. N.209th ST. N.ODELLMEADOWBROOK CIR. PARI S A V E ODELL CTNEWBERRY AVE NB. CT. KIRK CT. 207th ST. N.KIRKLANGLEY180th ST. N. OZARK CT 209T H S T . N .OREN213th 214thOLA N D AVEOLGILVIE AVE. N.223rd PERKINSAVE209th ST NQUADRANTAVE. N.Q U A L I T Y T R .205th CT.197th ST NOXBORO LNOSTRUM PARKVIEW AVE. 1 9 7 t h LO F TO N C T .ORLO DR.238th ST. N. 235th ST. N. A V E . N OXBORO CIR. 213TH QUINELL AVE. N.232nd ST. N. 190th 189thLARKSPUR AVE. NLAYTON AVE. N187thLAMAR 192nd 186th QUENTIN AVE. N.QUARRY AVE. N.235th ST. N.MEADOWRIDGECIRCLE T R A I L LA N EMEADOWRIDGE ST. N. OAKHILLCT. N.MINNESOTA 97 COUNTY 3 MINNESOTA 97 MINNESOTA 97 MINNESOTA 95 MINNESOTA 95 MINNESOTA 95 COUNTY52 COUNTY 3 COUNTY 3 COUNTY 3 COUNTY 1 COUNTY 1 COUNTY 15 COUNTY 15 COUNTY15 COUNTY15 COUNTY50 2016 PASER PAVEMENT RATINGS Bolton & Menk, Inc. 2017, All Rights Reservedc H:\SCND\_Mapping\Maps\Streets\DWG\PaserRatings2016.dwg 2/23/2017 11:12:47 AM FEETSCALE 0 34001700 HORZ. ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Old Marine Trail N / 195th ST N Full Depth Reclamation & Pave LF 6950 $82 $569,900 Road Culvert Replacement EA 5 $5,000 $25,000 Driveway culvert replacement EA 9 $2,600 $23,400 Guardrail LF 600 $20 $12,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Clearing and Grubbing LS 1 $10,000 $10,000 Subtotal Old Marine Trail N / 195th ST N =$675,300 Orwell Ave N (South of 197th) Full Depth Reclamation & Pave LF 3030 $82 $248,460 Road Culvert Replacement EA 2 $5,000 $10,000 Driveway Culvert Replacement EA 9 $2,600 $23,400 Curb Replacement LF 100 $20 $2,000 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $10,000 $10,000 Clearing and Grubbing LS 1 $3,000 $3,000 Subtotal Orwell Ave N (South of 197th) =$307,860 Orwell Court Full Depth Reclamation & Pave LF 1250 $82 $102,500 Road Culvert Replacement EA 1 $5,000 $5,000 Driveway Culvert Replacement EA 2 $2,600 $5,200 Subtotal Orwell Court =$112,700 Oxboro Avenue Full Depth Reclamation & Pave LF 7500 $82 $615,000 Aggregate Base, Class 5 TN 2400 $11 $26,400 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 2 $2,500 $5,000 Embankment Fill/ Road Support LS 1 $20,000 $20,000 Subtotal Oxboro Avenue =$672,400 PRELIMINARY COST ESTIMATE 2018 STREET IMPROVEMENTS SCANDIA, MN JUNE 2017 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Oren Road N Full Depth Reclamation & Pave LF 4660 $82 $382,120 Aggregate Base, Class 5 TN 700 $11 $7,700 Driveway Culvert Replacement EA 3 $2,600 $7,800 Road Culvert Replacement EA 4 $5,000 $20,000 Wetland Review LS 1 $1,500 $1,500 Embankment Fill/ Road Support LS 1 $18,000 $18,000 Clearing and Grubbing LS 1 $5,000 $5,000 Curve Reconstruction LS 1 $50,000 $50,000 Subtotal Oren Road N =$492,120 199th Street N Full Depth Reclamation & Pave LF 5305 $82 $435,010 Driveway Culvert Replacement EA 10 $2,600 $26,000 Curb Replacement LF 300 $20 $6,000 Guardrail LF 1000 $20 $20,000 Guardrail End Treatment EA 2 $2,500 $5,000 Clearing and Grubbing LS 1 $15,000 $15,000 Subtotal 199th Street N =$507,010 Parkview Avenue / Parkview Lane Full Depth Reclamation & Pave LF 6720 $82 $551,040 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 12 $2,600 $31,200 Guardrail LF 300 $20 $6,000 Guardrail End Treatment EA 4 $2,500 $10,000 Clearing and Grubbing LS 1 $5,000 $5,000 Subtotal Parkview Avenue / Parkview Lane =$623,240 Oldfield Ave N Full Depth Reclamation & Pave LF 2650 $82 $217,300 Wetland Review LS 1 $1,500 $1,500 Driveway Culvert Replacement EA 6 $2,600 $15,600 Road Culvert Replacement EA 3 $5,000 $15,000 Street Widening LS 1 $20,000 $20,000 Clearing and Grubbing LS 1 $10,000 $10,000 Subtotal Oldfield Ave N =$279,400 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE 228th Street N/Mallard Ave Full Depth Reclamation & Pave LF 5040 $82 $413,280 Wetland Review LS 1 $1,500 $1,500 Driveway Culvert Replacement EA 8 $2,600 $15,600 Road Culvert Replacement EA 4 $5,000 $20,000 Curb Replacement LF 2400 $20 $48,000 Embankment Fill/ Road Support LS 1 $30,000 $30,000 Subtotal 228th Street N/Mallard Ave =$528,380 230th Street N Full Depth Reclamation & Pave LF 3150 $82 $258,300 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 2 $5,000 $10,000 Driveway Culvert Replacement EA 3 $2,600 $7,800 Curb Replacement LF 300 $20 $6,000 Subtotal 230th Street N =$283,600 Kirk Avenue Full Depth Reclamation & Pave LF 3015 $82 $247,230 Aggregate Base, Class 5 TN 950 $11 $10,450 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 6 $2,600 $15,600 Subtotal Kirk Avenue =$294,780 Meadowbrook Ave. N/Melanie Trail N Full Depth Reclamation & Pave LF 5300 $82 $434,600 Wetland Review LS 1 $1,500 $1,500 Road Culvert Replacement EA 4 $5,000 $20,000 Driveway Culvert Replacement EA 8 $2,600 $20,800 Subtotal Meadowbrook Ave. N/Melanie Trail N =$476,900 Oakhill Road Full Depth Reclamation & Pave LF 12650 $82 $1,037,300 Road Culvert Replacement EA 6 $5,000 $30,000 Driveway Culvert Replacement EA 14 $2,600 $36,400 Subtotal Oakhill Road =$1,103,700 ITEM UNITS QTY ESTIMATED UNIT PRICE TOTAL PRICE Summary: Total Old Marine Trail N / 195th ST N $675,300 Total Orwell Ave N (South of 197th)$307,860 Total Orwell Court $112,700 Total Oxboro Avenue $672,400 Total Oren Road N $492,120 Total 199th Street N $507,010 Total Parkview Avenue / Parkview Lane $623,240 Total Oldfield Ave N $279,400 Total 228th Street N/Mallard Ave $528,380 Total 230th Street N $283,600 Total Kirk Avenue $294,780 Total Meadowbrook Ave. N/Melanie Trail N $476,900 Total Oakhill Road $1,103,700 Street Sign Replacement $15,000 Subgrade Repairs $50,000 Contingencies $50,000 Total Estimated Project Cost $6,472,390