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9.d Discussion on Cycling Scandia request to designate the warming house as a gathering place Staff Report Date of Meeting: To: City Council From: Neil Soltis, Administrator Re: Background: John Chrun of Cycling Scandia is seeking approval to use the warming house as a gathering place in support to the Cycling Scandia initiatives. John’s letter of request and information on the recommendation for this location follow this report. Issue: Should the warming house be utilized as a spot for the gathering place for cyclists Fiscal Impact: John has noted that Cycling Scandia is proceeding within the framework that Cycling Scandia will bear all costs related to adding amenities to the area around the warming house. Perhaps those funds will be derived from fund raising activities, grant monies, soliciting support from businesses should they want to be highlighted on a panel in the signage, etc. Options: 1. Endorse the concept of using the warming house as a gathering place 2. Request additional information regarding the use 3. Refer the request to the Parks & Recreation Committee for further discussion 4. Decline the request Recommendation: Options 1 and 3 – A preliminary endorsement by the Council would enable to discussion as to how to best use the warming house and are area around it for this purpose. CYCLING SCANDIA We are seeking approval by the City of Scandia for a resolution to permit the use of city property located around the “Warming House” as a “gathering place” in support of the Cycling Scandia initiative. At this time, the approval is for the concept of a “gathering place”, with many details yet to be finalized and subject to future city review and approval. The “gathering place” committee of Cycling Scandia has identified the area around the warming house as the most desirable location within Scandia to site a spot for bicyclists. The “gathering place” would be a site in which bicyclists, both Scandia residents and non -residents, could either begin and end their bicycle rides or use as a rest stop/shelter as they pass through Scandia. In addition to using the current amenities that include a picnic table and bike rack the following improvements are desired: • An appropriate water fountain on the outside of the warming house that could be used 24/7 during bicycling season (early April until mid-October). The plan would be to utilize the current water access available in the building. • Signage that would detail bike routes in and around Scandia. The desire would be to include within the signage panels specific to: Scandia’s history, the Gammelgarden, Elim Church, highlight events such as: Taco Daze and Vinterfest, businesses within the boundary of Scandia, etc. • A rest room facility such as a Porto-Let. • A bike fix-it station. CYCLING SCANDIA “GATHERING PLACE” POTENTIAL SITES •Scandia Mercantile •Warming House •Gammelgarden •Lions Shelter •Lighted Ballfield •Fire Hall (Old) •Meisters •Elim Church CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade •Seating/bike security CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade •Seating/bike security •Access to food and/or drinks CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade •Seating/bike security •Access to food and/or drinks •Public land or private land CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade •Seating/bike security •Access to food and/or drinks •Public land or private land •Upgradability CONSIDERATIONS/CRITERIA •Location -relative to flow of bike traffic and visibility •Water –sourced from a certified well and 24/7 availability •Restroom –24/7 availability •Parking •Shade •Seating/bike security •Access to food and/or drinks •Public land or private land •Upgradability •Gateway Bike Trail extension JANIE’S HOUSE WARMING HOUSE