Loading...
9.f Discussion on proposals received for the purchase of pick-up truck to replace 2008 Ford Ranger Staff Report Date of Meeting: February 20th, 2018 To: City Council From: Adam Hawkinson, Director of Public Works Re: 2018 Ranger Pickup Replacement Background: The City of Scandia has an equipment replacement program to upgrade equipment and vehicles to ensure the Public Works department can meet the needs of the community in a dependable, effective, and timely manner. The Ranger pickup truck is now 10 years old. It was purchased for the building inspector to use in the community for performing inspections. It has driven many short distance trips which is very hard on this vehicle model. The Ranger pickup is 2WD which does not allow the truck to be used for multiple tasks in the winter months. Though it is set up to pull a small trailer, it is not built to handle the towing, and the load hauling capacity is minimal. Prices on 2500 series 4X4 pickups with club cabs increased as well as plow costs which lead staff to consider a standard cab which provides additional opportunities for the council to consider. Issue Staff is requesting a recommendation from City Council to approve the purchase of 2018 4x4 pickup truck with a plow and emergency lights to replace the 2008 Ford Ranger. Staff is also recommending City council to consider using the additional funds available to purchase a plow mount kit for the F550 to make it a full service snow removal vehicle. Proposal Details: Staff has received quotes through state bid process and from local dealerships. The quotes for the pickups, the plow equipment, and lights are attached. Dodge Standard cab - $25,264.00 Dodge Club cab: $28,233.00 Chevrolet Standard cab – $27,475.00 Chevrolet Cub cad: $30,109.20 Ford Standard cab - $26,840.84 Ford Club cab: $30,109.84 Plows: Truck Utilities -Hiniker plow- $6,400.00; Possible extra mount kit - $2,000.00 = $8,400.00 Bert’s Boss Plow - $5,893.00 +$900.00 delivery -$6,793.00; F550 mount kit - $1,815.00 = $8,608.00 Country side - Western – $6,603.00 – F550 mount kit - $1,755.89 = $8,358.89 Aspen – Western - $5,317 – F550 mount kit - $1,964 = $7281.00 Emergency Lights: $1,214.18 installed on site. Fiscal Impact: Funds used for the equipment purchase are allocated through the CIP Equipment Replacement Fund. In the approve budget there is $36,500.00 approved for the purchase of the pickup replacement. Options: 1. Dodge 2500 with Truck Utilities plow, emergency lights, and extra plow kit for the F550 2. Dodge 2500 with Aspen plow, emergency lights, and extra plow kit for the F550 3. Dodge 2500 club cab with Truck Utilities plow and emergency lights 4. # - Non-approval Recommendation: Option #1 Attachment: Truck Quotes: Mike Motors-Dodge 2500, Ranger Chevrolet –Chevy 2500, Midway Ford – Ford F250 Plow Quotes: Aspen, Country Side, Bert’s, and Truck Utilities Lighting Quote: E.A.T Equipment Dodge Chevrolet Ford $25,264.00 $27,475.06 $26,840.84 Plow - Truck utilities $6,400.00 $6,400.00 $6,400.00 Light Kit $1,214.18 $1,214.18 $1,214.18 F550 kit $2,000.00 $2,000.00 $2,000.00 Opt. #1 $34,878.18 $37,089.24 $36,455.02 W/O F550 kit Opt. #2 $32,878.18 $35,089.24 $34,455.02 Dodge Chevrolet Ford $25,264.00 $27,475.06 $26,840.84 Plow - Bert's $6,793.00 $6,793.00 $6,793.00 Light Kit $1,214.18 $1,214.18 $1,214.18 F550 Kit $1,815.00 $1,815.00 $1,815.00 $35,086 $37,297.24 $36,663.02 W/O F550 kit $33,271.00 $35,482.00 $34,484.02 Dodge Chevrolet Ford $25,264.00 $27,475.06 $26,840.84 Plow - Country Side $6,603.00 $6,603.00 $6,603.00 Light Kit $1,214.18 $1,214.18 $1,214.18 F550 Kit $1,755.89 $1,755.89 $1,755.89 $34,837.07 $37,048.13 $36,413.91 W/O F550 kit $33,081.00 $35,292.24 $34,658.02 Dodge Chevrolet Ford $25,264.00 $27,475.06 $26,840.84 Plow - Aspen $5,317.00 $5,317.00 $5,317.00 Light Kit $1,214.18 $1,214.18 $1,214.18 F550 Kit $1,964.00 $1,964.00 $1,964.00 $33,759.18 $35,970.24 $35,336.02 W/O F550 kit $31,795.18 $34,006.24 $33,372.02 Dodge Club cab $28,233.00 Plow - Truck utilities $6,400.00 Light Kit $1,214.18 Opt. #3 $35,847.18 2018 Pickup truck and equipment comparison \\HPSERVER17\SharedDocs\Board and Council\Reports\2018\02 20 18\9.f Pickup Plow truck 2018 - price table.xlsx QUOTATION Quant it y Item De scription Unit Price Amo unt 1.00 CO NT AC T ADAM HAW KINSON #65 1.433.5223 A.HAWKINSON@C I.SCANDI A.MN.US 1.00 VEHICLE 201 8 C HE VY SI LVER AD O 1500 1.00 MC16 PA WHELEN MINI-CENTURY LIGHTBAR -225 .62 225 .62 AMBER LE D - AMBER DOME - PERMAN EN T M OUN T 1.00 RTM-101LP ACARI LOW -PROFILE ROOFTOP THIRD 249 .00 249 .00 BRAKE LIGHT MO UNTING PLATFOR M - 22"WIDE - S PE CI FY VEHICLE YEAR/MAKE/MODEL 2.00 H-2209 AW FENIEX CANNO N 12-LED HI DE AWAY - 3 77.28 154 .56 MODE FUNC TION AL IT Y - SELF-CON TAINED IN-LI NE FLASH ER - SYNCHR ONI ZABLE -SP LI T AMBER/WHI TE 4.00 LA BOR-MOBILE LABOR CHA RG E F OR S ER VI CE S 115 .00 460 .00 PERFORMED: 1.00 EX-MIS C S UP PLY STANDARD S HOP SUPPLIES FEE FOR 25.00 25.00 GENE RA L INSTALLATION AN D WI RI NG MATERIALS 1.00 ON SITE ON SI TE CH AR GE 100 .00 100 .00 Quo te Nu mb er:MP020718 -102 Quo te Da te:Feb 5,2018 Sales Rep Quot ed To: SCANDI A,CI TY OF 147 27 209TH STR EE T NORTH SCANDI A,MN 55073 Good Thru 3/7/18 Customer ID Payme nt Te rms Page: SCANDI A,CI TY OF Ne t 30 Day s MCP 1 TOTAL 1,214.18 Sales Tax Subt ot al 1,214.18 EMERGENCY AUT OMOTIVE TE CHNOLOGIES,INC.275 5 G EN EV A AVE. N OAKDALE,MN 55 128 US A Voice: Fax : 651 76 5-265 7 651 76 5-266 0