9.b) Staff Report-Hire Office Assistant �1
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Staff Report
Date of Meeting: October 16,2012
To: City Council
From: Kristina Handt, City Administrator
Re: Hire Office Assistant
Agenda Item#: 9.b)
Background:
The Council approved staff to beginning the process to hire a new office assistant in August
following the resignation of the previous office assistant. Twenty seven applications were
received and the Administrator and Deputy Clerk interviewed candidates on Oct 4`h. The Office
Assistant position is budgeted for 12hours/week and performs a wide variety of office functions
to support other City staff and the Council. However, if the changes to the job description are
approved under the consent agenda,the position will be expected to work at least l 6 hours a
week and take on some park and rec duties.
Issue:
Should the Council Hire Judy Negus as Office Assistant?
Proposal Details:
After completing the interviews, staff is recommending that Judy Negus be hired as the Office
Assistant at a pay rate of$12.75/hour. Judy lives in Scandia with her husband and son. She is
familiar with our Parks and Rec programs as her son has participated in a number of them. Her
background includes experience in both the public and private sector with considerable office
support, organizational, and supervisory skills.
The background check is still underway as of this writing but staff hopes to have the results by
the time of the Council meeting. If they are not available by that time,the hiring could be
conditioned upon passing a background and drug test.
Fiscal Impact:
As previously explained, this proposal is budget neutral. The pay is the same as the previous
office assistant and the additional hours are attainable due to the restructuring of the Parks and
Rec Coordinator position.
Options:
1) Approve hiring Judy Negus as the Office Assistant at a pay rate of$12.75.hour
2) Approve hiring Judy Negus as Office Assistant at a different pay rate
3) Direct staff to continue search and review other applicants.
Recommendation:
Option 1.