9.g) Staff Report-Increase Credit Card Limits �3 f
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Staff Report
Date of Meeting: October 16, 2012
To: City Council
From: Kristina Handt,City Administrator
Re: Increase Credit Card Limits
Agenda Item#: 9.g)
Background:
As was discussed at the October work session,there is a need to increase the limits on the city credit
card from the current limit of$5,500. The$5,500 limit applies to all departments(Administration,
Public Works and Fire)collectively.
Although the account limit is $5,500,each card holder has an individual limit on their card that
collectively exceeds the $5,500. It can be difticult to manage purchases amongst three departments
and seven individuals to ensure the overall limit is not exceeded. For example,this past month one
purchase was over$2,000 and that resulted in the limit being reached by mid-month. Other
departments then were not able to obtain some of the items they needed and some employees had to
use their personal cards and later get reimbursed.
Issue:
Should the Council approve a higher credit limit for use with the city credit cards and the
proposed individual limits?
Proposal Details:
As previously discussed, staff is seeking a new credit limit of$14,000 for all departments
collectively and the following individual limits:
Administration
Kristina Handt-$5,000
Brenda Eklund-$1,000
Colleen Firkus-$1,000
Public Works
Tim Keiffer-$2,500
Jeff Anderson-$l,000
Mike Egelkraut-$1,000
Fire Department
Jim Finnegan-$2,500
Fiscal Impact:
NA-this is only a means of purchasing materials and services. Staff will still be expected to
abide by the budget.
Options:
1) Approve the $14,000 account limit and the individual limits listed on the previous page.
2) Approve different limits than those requested.
3) Make no changes to the current limits.
Recommendation:
Option 1.