5.h) Revise Utility Permit Aproval Process i .
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SCANDIA
Staff Report
Date of Meeting: November 13, 2012
To: City Council
From: Kristina Handt, City Administrator
Re: Update Utility Permit Ordinance
Agenda Item#: S.h)
Background:
Currently, Ordinance No. 113 (which amends Ord. No. 39)requires that the City Council vote on
utility permits before they can be issued. This has caused problems for some property owners by
delaying their project since the Council only meets once a month.
Issue:
Should the Maintenance Superintendent be able to approve a utility permit without City Council
action?
Proposal Details:
Included in your packet are draft amendments that would allow the Maintenance Superintendent
to issue the utility permit. It is very common in other cities for this type of permit to be issued by
staff. Our Maintenance Superintendent has the knowledge, skill and expertise to be able to
handle issuing these permits without prior Council approval.
Options:
1) Direct staff to place the ordinance, as amended, on the consent agenda for the November
regular meeting.
2) Amend the proposal and the direct staff to place it on the consent agenda.
3) Make no changes to the current ordinance that requires Council approval before issuance
of a utility permit.
Recommendation:
Option 1.
CITY OF SCANDIA
ORDINANCE NO. XXX
AN ORDINANCE AMENDING SECTION 1.1 OF ORDINANCE NO. 39 REGULATING
THE CONSTRUCTION OF PUBLIC UTILITIES ON OR UNDER THE PUBLIC
GROUNDS AND RIGHTS OF WAY IN THE CITY AND PROVIDING FOR PERMITS
FOR THE INSTALLATION THEREOF
The City Council of the City of Scandia, Washington County, Minnesota hereby ordains:
Section 1. AMENDMENT. Section 1.1 of Ordinance No. 39 is hereby amended to read as
follows:
Section l.l
No utility company shall open or disturb the surface of any public ground, right of
way or easement for any purpose without first having obtained a permit from the
City. The permit application shall describe the type of facility to be installed and
the proposed location and depth of installation within the right of way or
easement. The facilities are to be installed pursuant to such permit and shall be
located as directed by the City, taking into account existing and planned for
installation of services or repairs and maintenance of previously installed
I facilities. A permit shall be issued by the Maintenance Superintendent �
n�'��:�, , �� ��� +�,� �';+�� �'�„r^=�. A nonrefundable fee of$150.00 shall
be paid by the utility company with its application for permit.
I The � ' Maintenance Superintendent may, as a condition of issuance of
a permit, require a financial guarantee for restoration of all disturbed areas to the
standards provided by this ordinance. The guarantee shall be in a form acceptable
I to the City and in an amount established by th�Maintenance Superintendent
'�,,:'�';„R n{��;n' The '����'�'����T �'�����' Maintenance Superintendent shall
, inspect the site 12 months following completion of the restoration, and if the
restoration has been completed and maintained according to city requirements
may release the guarantee.
Section 2. REPEAL. Ordinance No. 113 adopted December 16, 2008 is hereby repealed.
Section 3. EFFECTIVE DATE. This ordinance shall be in full force and effect on January 1,
2013, after publication according to law.
Ordina�ice No. 113
Page 2 of 2
Passed and adopted by the City Council of the City of Scandia this _th day of ,
2012.
Randall Simonson, Mayor
ATTEST:
Kristina Handt, Clerk/Adi��inistratar