7. Discussion on replacement of 2008 Ranger truck and purchase of tailgate sander
Staff Report
Date of Meeting: March 7th, 2018
To: City Council
From: Adam Hawkinson, Director of Public Works
Re: 2008 Ranger Pickup Replacement
Background:
The City of Scandia has an equipment replacement program to upgrade equipment and vehicles to ensure
the Public Works department can meet the needs of the community in a dependable, effective, and timely
manner. The Ranger pickup truck is now 10 years old. It was purchased for the building inspector to use in
the community for performing inspections. It has driven many short distance trips which is very hard on this
vehicle model. The Ranger pickup is 2WD which does not allow the truck to be used for multiple tasks in the
winter months. Though it is set up to tow a small trailer, it is not built to handle the towing, and the load
hauling capacity in the box is minimal.
On 2-2-18 the Council asked me to provide more purchasing options that are in line with replacing the
Ranger. This document contains all the vehicle costs provided by the state bid suppliers. The F350 one ton
is scheduled to be replaced in 2019. The funds are sufficient to make the purchase. The F350 has had
repairs to the exhaust manifold and the city should get another year of use out of the truck for the expense.
Issue
Staff is requesting a recommendation from City Council to approve the purchase of 2018 4x4 pickup
truck with emergency lights to replace the 2008 Ford Ranger. Staff is recommending City Council to
approve the purchase of a full size pick up that can be used for towing and hauling purposes efficiency
and being cost effective to operate. Staff also encourages the City Council to consider using the
additional funds available to purchase a plow for the F550 to make it a full-service snow removal
vehicle. Half ton and smaller pickups are not recommended for commercial plowing.
Proposal Details:
Staff has received quotes through the state bid process and from local dealerships. The quotes for the
pickups, the plow equipment, and emergency lights are attached.
The department has fully utilized the Ford Ranger to perform as many tasks as possible. It is beginning
to show that it is not built or equipped to handle the tasks the PW department performs. The City’s PW
department needs to be as efficient and effective with their equipment as possible which requires the
equipment purchased to perform multiple tasks. Public works uses the pickup trucks daily from hauling
materials and plowing to performing regular customer service. No snow traction and its limited ability
to haul loads or tow has minimized the use of the Ranger by the department. Newer pickups are now
getting about the same fuel mileage as the midsized pickups and the cost gaps are closing. The
purchase of the smaller vehicle would not include a plow. The F550 would be a complete plowing and
de-icing machine with using the additional funds to purchase a plow for the F550. The F350
replacement that is on the CIP for 2019. There would be no need to purchase a replacement plow for
the F350 only a plow frame to make it part of the fleet that could use the F550 plow in case of
breakdowns during snow events.
2018 3/4 ton - 2500 Pickup truck comparison
Equipment Dodge Chevrolet Ford
Reg. cab $25,264.00 $27,475.06 $26,840.84
Light Kit $1,214.18 $1,214.18 $1,214.18
$26,478.18 $28,689.24 $28,055.02
2018 1/2 ton - 1500 Pickup truck comparison
Vehicle Dodge Chevrolet Ford
Reg. cab 4x4 $19,854.00 $22,635.23 $24,231.92
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$21,068.18 $23,849.41 $25,446.10
Vehicle Dodge Chevrolet Ford
Club cab 4x4 $24,900.00 $23,428.85 $26,187.76
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$26,114.18 $24,643.03 $27,401.94
Vehicle Dodge Chevrolet Ford
Double Cab 4x4 N/A N/A $26,700.92
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$27,915.10
Midsize Pickup
Vehicle GMC - Canyon Chevrolet - Colorado Reg. box N/A
Club cab 4x4 $28,107.80 $27,200.10
Emergency Lights $1,214.18 $1,214.18
$29,321.98 $28,414.28
Plows - option
Plow - Truck utilities $6,400.00 Hiniker
Plow - Bert's $6,793.00 Boss
Plow - Country Side $6,603.00 Western
Plow - Aspen $5,317.00 Western
N/A = not available – some manufactures has ended manufacturing for custom orders
Plows:
Truck Utilities -Hiniker plow- $6,400.00
Bert’s Boss Plow - $5,893.00 +$900.00 delivery -$6,793.00
Country side - Western – $6,603.00
Aspen – Western - $5,317.00
Emergency Lights: $1,214.18 installed on site.
Fiscal Impact:
Funds used for the equipment purchase are allocated through the CIP Equipment Replacement Fund.
In the approve budget there is $36,500.00 approved for the purchase of the pickup replacement.
Options:
1. Chevrolet 1500 club cab with emergency lights – Hiniker plow purchased for F550 = $31,043.03
2. Dodge 1500 club cab with emergency lights – Hiniker plow purchased for F550 = $31,043.03
3. Dodge 2500 Reg. cab with Truck Utilities plow and emergency lights = $32,878.18
4. Chevrolet Club cab Colorado = $28,414.28
5. # - Non-approval
Recommendation:
Option #1
Attachment:
Truck Quotes: Mike Motors, Midway Ford
Plow Quotes: Aspen, Country Side, Bert’s, and Truck Utilities
Lighting Quote: E.A.T
Truck inventory.xlsx
Asset Description Acquisition
Date Acquisition Cost Vendor
F250 Plow Assembly 2011 8,243.27$ Midway Ford
Mack Truck Plow Assembly 2012 93,913.20$ Towmaster
2014 Mack Truck w/Plow 2014 80,768.00$ Towmaster
Plow Equipment for 2017 Truck 2017 96,063.00$
Truck Bodies & Equipment
International
Ford Ranger-Bldg Official 2008 14,084.00$ Elk River Ford
Ford F350 2008
28,980.00$
J-Craft
Flat bed, 8' plow with
wings, box sander on the
back
Ford F250 2011 23,166.85$ Midway Ford 9' poly plow
Ford F550 2013 50,703.00$ Chrysteel Commercial box
2014 Mack Truck w/Plow 2014 109,280.10$ Nuss Truck & Equipment 12'plow, 9' wing
Western State Plow Truck 2017 100,860.00$ Boyer Trucks 12' plow, 10' underbody,
9'wing
Mack Plow Truck 2012 111,852.08$ Nuss Truck & Equipment 12' plow, 10' underbody,
9'wing
\\HPSERVER17\SharedDocs\Board and Council\Reports\2018\03 07 18\truck\Truck inventory.xlsx
Equipment Dodge Chevrolet Ford
Reg. cab $25,264.00 $27,475.06 $26,840.84
Light Kit $1,214.18 $1,214.18 $1,214.18
$26,478.18 $28,689.24 $28,055.02
Vehicle Dodge Chevrolet Ford
Reg. cab 4x4 $19,854.00 $22,635.23 $24,231.92
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$21,068.18 $23,849.41 $25,446.10
Vehicle Dodge Chevrolet Ford
Club cab 4x4 $24,900.00 $23,428.85 $26,187.76
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$26,114.18 $24,643.03 $27,401.94
Vehicle Dodge Chevrolet Ford
Double Cab 4x4 N/A N/A $26,700.92
Emergency Lights $1,214.18 $1,214.18 $1,214.18
$27,915.10
Vehicle GMC - Canyon Chevrolet - Colorado Reg. box N/A
Club cab 4x4 $28,107.80 $27,200.10
Emergency Lights $1,214.18 $1,214.18
$29,321.98 $28,414.28
Plows - option
Plow - Truck utilities $6,400.00 Hiniker
Plow - Bert's $6,793.00 Boss
Plow - Country Side $6,603.00 Western
Plow - Aspen $5,317.00 Western
Midsize Pickup
2018 1/2 ton - 1500 Pickup truck comparison
2018 3/4 ton - 2500 Pickup truck
\\HPSERVER17\SharedDocs\Board and Council\Reports\2018\03 07 18\truck\2018 Pickup .5 ton truck - price
table.xlsx
RANGER GM
1502 E HOWARD ST CONTACT PERSON
HIBBING, MN 55746 FLEET MGR
CONTRACT # 135740 218-263-7576 fax BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
CITY OF SCANDIA T-5
BASE MODEL 2018 CHEV SILVERADO 4X4 CK15903 $ 22,267.63
REG CAB w/ 8' BOX
ADDED OPTIONS 4.3L V6 LV3 STD
6 SPEED AUTOMATIC MYC STD
AIR CONDITIONING STD
CRUISE CONTROL STD
POWER LOCKS STD
TRAILERING PKG Z82 $ 347.60
EXT COLOR WHITE GAZ INCL
INT TRIM COLOR CLOTH TRIM H2R INCL
TOTAL $ 22,615.23
6.5% SALES TAX NOT INCL
tax excempt plate fees LICENCE TITLE & REG NOT INCL
TRANSIT TAX $ 20.00
TOTAL per UNIT $ 22,635.23
QTY 1 $ 22,635.23
RANGER GM
1502 E HOWARD ST CONTACT PERSON
HIBBING, MN 55746 FLEET MGR
CONTRACT # 135740 218-263-7576 fax BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
CITY OF SCANDIA T-13
BASE MODEL 2018 CHEV SILVERADO 4X4 ck15753 $ 23,061.25
REG CAB w/ 8' BOX
ADDED OPTIONS 4.3L V6 LV3 STD
6 SPEED AUTOMATIC MYC STD
AIR CONDITIONING STD
CRUISE CONTROL STD
POWER LOCKS STD
TRAILERING PKG Z82 $ 347.60
EXT COLOR WHITE GAZ INCL
INT TRIM COLOR CLOTH TRIM H2R INCL
TOTAL $ 23,408.85
6.5% SALES TAX NOT INCL
tax excempt plate fees LICENCE TITLE & REG NOT INCL
TRANSIT TAX $ 20.00
TOTAL per UNIT $ 23,428.85
QTY 1 $ 23,428.85
MIKE MOTORS
908 E SHERIDAN ST CONTACT PERSON
ELY, MN 55731 FLEET MGR
MN CONTRACT # 135739 218-365-6156 BOB O'HARA
218-365-5340 FAX 218-349-8955
rwohara01@aol.com
CITY OF SCANDIA T-15
BASE MODEL 2018 DODGE RAM 1500 4X4 DS6L41 $ 24,880.00
TRADESMAN w/8 FT BOX
ADDED OPTIONS 3.6L V6 EZH STD
8 SPEED AUTO DFD STD
AIR CONDITIONING STD
CRUISE CONTROL STD
TRAILERING PKG STD
EXT COLOR STD STD
INT TRIM COLOR VINYL INTERIOR STD
TOTAL $ 24,880.00
6.5% SALES TAX not incl
tax excempt plate fees LICENCE TITLE & REG not incl
TRANSIT TAX $ 20.00
TOTAL per UNIT $ 24,900.00
QTY 1 $ 24,900.00
MIKE MOTORS
908 E SHERIDAN ST CONTACT PERSON
ELY, MN 55731 FLEET MGR
MN CONTRACT # 135739 218-365-6156 BOB O'HARA
218-365-5340 FAX 218-349-8955
rwohara01@aol.com
CITY OF SCANDIA T-7
BASE MODEL 2018 DODGE RAM 1500 4X4 DS6L62 $ 19,834.00
TRADESMAN w/8 FT BOX
ADDED OPTIONS 3.6L V6 EZH STD
8 SPEED AUTO DFD STD
AIR CONDITIONING STD
CRUISE CONTROL STD
TRAILERING PKG STD
EXT COLOR STD STD
INT TRIM COLOR VINYL INTERIOR STD
TOTAL $ 19,834.00
6.5% SALES TAX not incl
tax excempt plate fees LICENCE TITLE & REG not incl
TRANSIT TAX $ 20.00
TOTAL per UNIT $ 19,854.00
QTY 1 $ 19,854.00
Colorado and Canyon
We did receive the contract for both the Colorado and Canyon models
Below are prices for each. We only offer them in either Extended Cab or Crew Cab models.
The extended cab has 6'2" box
Thanks
Bob
RANGER GM
1502 E HOWARD ST CONTACT PERSON
HIBBING, MN 55746 FLEET MGR
CONTRACT # 135740 218-263-7576 fax BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
T-100
BASE MODEL 2018 CHEV Colorado EXT 128" WB 12M53 $ 25,314.50
EXT CAB 4X4 6'2" BOX 4WT
OPTION COST 2.5l 4 CYL LCV STD
6 SPEED AUTOMATIC MYB INCL
AIR CONDITIONING STD
POWER WINDOWS & LOCKS STD
519.20 CONVIENCE PKG (incl keyless enty,
cruise contol,rw defogger) PCM -
431.20
WT CONVIENCE PKG (incl aluminum
wheels, remote rv mirrors, spotter
mirrors, body colored bumpers REQ
PCM)
PCX -
286.00 LOCKING REAR AXLE G80 X $286.00
220.00 TRAILERING PACKAGE (requires G80
locking rear axle) Z82 X $220.00
202.40 BRAKE CONTROLLER (requires V6) JL1 -
1,790.80 3.6L V6 ENGINE + 8 SP AUTO LGZ X $1,790.80
418.80 SPRAY BED LINER CGN -
149.60 MOLDED SPLASH GUARDS VQK -
43.00 EXTRA KEY DLR1 -
-
-
-
-
N/C WHITE GAZ X N/C
STD CLOTH TRIM H2R X STD
-
TOTAL $27,611.30
-
6.50% 6.5% SALES TAX -
123.25 LICENCE TITLE & REG -
20.00 TRANSIT TAX X $20.00
TOTAL per UNIT $27,631.30
QTY 1 $27,631.30
purchase order
number
contact ADAM HAWKINSON
customer CITY OS SCANDIA
phone
email
RANGER GM
1502 E HOWARD ST CONTACT PERSON
HIBBING, MN 55746 FLEET MGR
CONTRACT # 135740 218-263-7576 fax BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
T-96
BASE MODEL 2018 GMC CANYON 128' WB T2M53 $ 25,791.00
EXT CAB 4WD 6'2" BOX 4LV
OPTION COST 2.5l 4 CYL LCV STD
6 SPEED AUTOMATIC MYB INCL
AIR CONDITIONING STD
POWER WINDOWS & LOCKS STD
519.20 CONVIENCE PKG (incl keyless enty,
cruise contol,rw defogger) PCM -
286.00 LOCKING REAR AXLE G80 x $286.00
220.00 TRAILERING PACKAGE (requires G80
locking rear axle) Z82 x $220.00
202.40 BRAKE CONTROLLER (requires V6) JL1 -
1,790.80 3.6L V6 ENGINE + 8 SP AUTO LGZ x $1,790.80
418.80 SPRAY BED LINER CGN -
149.60 MOLDED SPLASH GUARDS VQK -
43.00 EXTRA KEY DLR1
-
-
-
STD WHITE GAZ X STD
STD CLOTH TRIM H2R X STD
-
TOTAL $28,087.80
-
6.50% 6.5% SALES TAX -
123.25 LICENCE TITLE & REG -
20.00 TRANSIT TAX X $20.00
TOTAL per UNIT $28,107.80
QTY 1 $28,107.80
purchase order
number
contact ADAM HAWKINSON
customer CITY OF SCANDIA
phone
email
Staff Report
Date of Meeting: March 7th, 2018
To: City Council
From: Adam Hawkinson, Director of Public Works
Re: Tailgate Sander Purchase for the F550
Background:
Public Works currently have a drop-in box sander unit mounted on the back of the F350 flatbed one ton.
This unit is 13 years old, runs on gas, requires more repair and maintenance time each year, limits the
versatility of the vehicle, and creates visibility issues when plowing. The City of Scandia has gravel roads and
paved roads that require maintenance in the winter. Recycled chip seal rock is used on the gravel roads for
traction and rock salt is used on the asphalt roads. In order to switch materials used in the unit, staff needs
to run the unit until it is empty and then refill with the desired product to use on the roads. The City strives
to be as cost effective as possible with its winter street maintenance program . The City also strives to be
environmentally conscientious of the amount of salt that is used in the City. Motorized box sanders have
very limited adjustments for flow and calibration is very difficult.
Issue
Staff is requesting a recommendation from City Council to approve the purchase of a tailgate under
tailgate sander to replace the box sander that is 13 years old.
Proposal Details:
We have received three quotes which include mounting and wiring:
Berts: replacement tailgate sander – $6,585.00
Crysteel: Under tailgate sander: $6,014.37
Truck Utilities: Under tailgate sander: $6,100.00
Aspen: Under tailgate sander: $7,190.00
The purchase of tailgate sander unit will allow the staff to more effective and efficient in applying
products to the roads in winter months. With a sander on the F550 dump truck, the two products used in
the winter road maintenance program can be easily exchanged to either salt or granite chip. It is an
electrical unit and maintenance is very minimal compared to the gas unit used now. When there is a single
or minimal number of requests for addressing icy roads, staff could use the smaller truck to service the call
rather than using the large dump truck which will be more cost effective. Other advantages include safer
plowing without the unit on the F350, the back of the truck can be used for other PW maintenance work,
and less room needed for seasonal storage. The City would also have a cost savings for not needing
purchase a 1 ton vehicle to haul a box sander. The savings would be reflected in fuel costs and about $1,700
in the purchase price.
The Rugby box that is on the F550 was purchased through Truck Utilities in 2014. Staff feels that returning
the vehicle to the same vendor that supplied the box would have more knowledge of the product for
proper installation.
Fiscal Impact:
Funds used are allocated through the CIP Equipment Replacement Fund. In the approve budget there
is $7,000 approved for the purchase of the tailgate sander.
Options:
1. Accept the quote from Truck Utilities to purchase the tailgate sander for $6,100.00
2. Accept the quote from Crysteel to purchase the tailgate sander for $6,014.37
3. Non-approval
Recommendation:
Option #1
Attachment:
Bert’s
Crysteel
Truck Utilities
Aspen