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9.h) Set Date for Special Meeting to Interview Law Firms ` 1 � � � � �� SCANDIA Staff Renort Date of Meeting: November 20, 2012 To: City Council From: Kristina Handt, City Administrator Re: Set Date for Special Meeting to Interview Law Firms. Agenda Item#: 9.h) Background: At the November work session, staff was asked to contact LeVander, Gillen & Miller, PA and Eckberg Lammers to see if they were still interested in providing civil legal services to the City of Scandia and to see if any updates would be needed to their proposals submitted in 2011. The City Council would then need to set a special meeting date to interview representatives from the two firms. Issue: When should the special meeting be held? Proposal Details: I have contacted both firms and they are still interested in providing services to the City of Scandia. They are reviewing and updating their proposals where necessary. Copies of the updates will be provided to the Council prior to the interview date but there are no substantial or financial changes;just a change in personnel in some cases. Bridget McCauley Nason and Korine Land from LeVander, Gillen &Miller are available Tuesday,November 27th beginning at 8pm. Nick Vivian and Andy Pratt from Eckberg Lammers are also available on Tuesday,November 27th. Therefore, staff would recommend the Council hold a special meeting on Tuesday,November 27th beginning at 7:30pm. I haven't asked for their availability beyond this month because I know the Council and staff time will be focused on the Tiller CUP and finalizing the budget in December so I'd recommend the interviews take place yet this month. Fiscal Impact: NA Options: 1) Set the Special Meeting date for Tuesday,November 27th at 7:30pm to Interview Legal Firms. 2) Select another date/time for the interviews and staff will coordinate with the law firms. Mondays are generally bad days for the ladies at LeVander, Gillen&Miller. Recommendation: Option 1.