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9.f) Select Proposal for Janitorial Services � � � � ,.� � SCANDIA Staff Renort Date of Meeting: November 20, 2012 To: City Council From: Kristina Handt, City Administrator Re: Select Proposal for Janitorial Services Agenda Item#: 9.fl Background: At the October 16, 2012 meeting the Council gave staff approval to issue a Request for Proposals (RFP) for janitorial services for the community center and the warming house. The same proposal that was issued in 2011 was issued in October with proposals due to the city by noon on Wednesday,November 14. Four proposals were received by the deadline. Issue: Who should the City select as a contractor for janitorial services for the community center and warming house? Proposal Details: A chart summarizing the main points of the proposals is included in your packet. Copies of each proposal are also included. Staff is recommending the Council select the proposal from Top Notch Cleaning Services as it is the lowest bid and meets all of the requested services. Also this contractor will provide his own cleaning supplies. The references have been contacted and some of the words they used to describe their service levels were: agreeable, flexible, goes above and beyond,reliable,honest, and trustworthy. Fiscal Impact: $395/month is less than the current $545/month being paid for janitorial services. The only additional costs incurred would be for waxing the floors or if an emergency were to occur such as a broken pipe or broken window that would require the contractor to come in on short notice. , Options: 1) Direct staff to contact Top Notch Building Services to compose a contract for janitorial services that can be brought back to the next Council meeting for approval. Authorize staff to provide required 60 day notice to Loiselle Building Services to terminate contract. 2) Direct staff to contact another contractor to compose a contract for janitorial services that can be brought back to the next Council meeting for approval. Authorize staff to provide required 60 day notice to Loiselle Building Services to terminate contract. 3) Make no changes and stay with existing contractor. Recommendation: Option 1. Community Center Cleaning Proposals Summary . Worker's Company Exp Subs Base Cost Extra Services Schedule Insurance Comp Misc. $100 for carpet cleaning beyond once a once per week year; $0.25/sq ft for on Sunday striping and waxing evenings; extra $2m agg/ will be sent none at floors; $40/hour for cleanings per $1m per upon Top Notch 15yrs this time $395/month emergency calls Event Calendar occurrence acceptance ask city to provide mop head, carpet $30/hr @ 7.5 $75 for an extra event None-will cleaner and floor hrs/wk= cleaning; $30/hr for get if scrubber at city Simple Solutions 7yrs none $225wk windows twice a year Fri, Sat or Sun chosen Exempt Cert expense do not clean $325 for initial cleaning; personal desk $30/warming house space; flor dust cleaning; $75 per extra mop, wet event; $SO/hr for floor mop/bucket, care; broom,vacuum to $3/pane/$2/screen for None-quote be provided by D& K Cleaning Service 10yrs none $800/month window cleaning Mon-Fri, 4-9pm only Exempt city 25/hr:window cleaning=4hrs; carpet use of FL Youth cleaning=6hrs;warming Service Bureau to house=l hr. $150 for Not reduce fees by Milbrandt Enterprise 20yrs none $161/wk event clean up Open provided Exempt $5/hr Michael J Herman Top Notch Building Services 38448 Tamworth Avenue North Branch,MN 55056 RECEIVEQ City of Scandia,NLN N�� 2Q�� Attn: Kristina Handt, City Admiiiistrator 14727 209r��t.N. CITY OF SCANDIA Scandia,MN 55073 Dear Ms Handt, Attached is my proposal for the City of�candia Community Genter Janitorial Services. Thank you for the opportunity to tour the Community Center on Thursday,November 1,2012 and for reviewi.ng my proposal. Sincerely, Michael J. Herman Top Notch Building Services �///3�/Z i Michael J. Herman Top Notch Building Services CITY OF SCANDIA COMMUNITY CENTER JANITORIAL SERVICES PROPOSAL/COST ESTIMATE WORK EXPERIENCE • Over 1 S years janitorial and floor care(carpedtile). • 2 'h years stripping and waxing at Walker Art Center Galleries—over 10,000 sq. ft. per gallery � All carpet/tile 2 years at FedEx Airport Terminal. • Supervisor of 30 employees and 35 accounts iiicludin�all floor care t�eeds. • Currently clean 4 large accounts nightly and take care of over 20 restrooms, common areas and all floor care needs. • Owner of janitoriaUfloor care business for 4 %2 years. REFERENCES 1. Studio Hive- 4 '/2 years cleaned office/carpets Owner- Janice Linster 612-279-0431 Owner- Shawn Gaither 612-279-0432 2. Orange Seed- 4 '/z years cleaning/floor care Owner- Jon Garrett 612-388-8542 3. Agosto—3 years office cleaning Finance Nlanager—Cindy Wagr�er 61�-GOS-3569 4. Bruce Huisinga- 4 '/z years cleaning/floor care Home owner at Bassettcreek Business Center 612-338-5950 CONTRACTORS/SUB-CONTRACTORS Mike Herman, Owner of Top Notch Building Services, LLC will do all work. If any other sub-contractors are hired, identification and descriptions will be provided. 2 PROPOSAL FOR MONTHLY CONTRACT PRICE $395.00 per month (taxes are not included in proposal)for all janitorial needs as shown in specification sheets and listed below. Cleaning will be done once per week each month. All services to be pronrded once weekly and after an event, unless ntherwise indicated • Entry/Hallway • Clean glass doors inside&out • Vacuum mats � Wash mats as needed • Sweep&mop floor • Dust coat racks, bench, pictures • Clean drinking fountain • Sweep concrete entryway Bathrooms • Wash sinks • Clean mirror • Clean toilets • Mop floor • Empty waste containers • Repl�nish pap�r supplies& soap Kitchen and Bar • Clean tables&counters • Wipe out microwave • Clean refrigeratars and freezer • Clean stove and ovens • Wipe dowi�/polish applivlces • Mop floor � Empty waste containers • Replenish paper supplies& soap • Monitor dishwashing products Hall/Heritage Room • Check/clean floor,tables and chairs af�er events • Vacuum stage, dust chair raiUpictures as needed • Empty waste container Services to be provided on a weekly schedule Office&Board Room • Dust and wipe down desks, equipment, file cabinets,window sills • Dust pictures • Vacuum • Empty recycling&waste in respective dumpsters Warming House-�uring Season • Clean bathrooms weekly during skating season • Empty trash containers • End-of-Season and pre-season general cleanup Services to be provided on a monthly schedule • Remove all high dust&cobwebs 3 • Clean baseboards � Clean outdoor notices cabinet Services to be provided twice each year Clean windows(fall &spring, inside and outside) *Strip washing windows 2x yearly is inciuded at no additional charge. Services to be provided once eac{:year Carpet cleaning(office, board rooin) *Carpet will be cleaned 1x per year at no additional charge. Any additional cleanings will be$100.00 per cleaning. ❖ ADDITIONAL SERVICES BILLED SEPERATELY • Stripping and waxing of all tile floors will be charged at$0.25 per square foot 4x per year or as requested. • Any emergency services or calls will be charged$40.00 per hour. 4 SUPPLIES/PRODUCTS FURNISHED City of Scandia • Toilet Paper • Air Fresheners • Hand towels • Urine Screen • Soap • Garbage Bags • Paper towels • Tampons/Pads/Wa�c Sanitary bags (if needed) Top Notch Building Services,LLC • AlI chemicals—disinfectants • Floor cleaners • Glass cleaner • Stainless Steel cleaner • Vacuums • Mops • Dushnops • Floor signs • Spray bottles • Dusters • Brut barrel(garbage tub) • Cleaning dolly or cart � Any large equipment for floor work as needed. Carpet machine—Highspeed buffer—Wet vac CLEANING SCHEDULE • lx per week for all janitorial needs on Sunday evenings. • All Community Events that will need extra days beyond the lx per week,will be scheduled as needed monthly after referring to the Community Event Calendar. 5 WORKER COMP Worker's Compensation Insurance Certificate will be sent immediately upon acceptance of proposal. 6 Page 1 of 1 CERTIFICATE�LIA8ILITY INBURANCE American FarrMry inauranco Company Q M�erlcan FirnMy Mud+�Inarsmcs Compe�yr H sNeclfan baec K ad checkea. e000 Am�rican Pky Maoaon,vinxanin 89783-000t InwrsO's Name arad AOOtess Aga�Ys Nar�e,Adtfrsss arrd Pnone I�hxrWer(�4N�1 Top Notch Building Services LLC Linda Stangland (952)985-0550 38448 Tamworth Ave 16580 Cedar Ave S North Branch,MN 55056 Rosemount,MN 55068-5272 (029/066} rn�s eermiaate�s�ssasa ss s nnnsr ot anornMnon onry ne oa�ren no nphtc upon aro certltkrt.Mower. 71Ns arrptkat�ooss not amsnd.�alene orolh►pa albroed by tta Palfakes Asted be►ow. 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' CERTIFlCATH MOLDER'S NAMH AND AD E�$ CkN�€�r�.''b�'s �� ___�_ ra�,y m��ge - - -.., . _ _ ,. �p�raqon A�a thereot;elte , wrkten notice to ttte�eri` _ _._sa�wrs te�mad sucn ' nrnice snaq impose na cwtya:icr.^�• �ian,�' ci a.�y ddnd upan the �; ,. :„a;ives. "�0 tlayf uMOss dklNeM ' is.�loN71. ��.._ �ra� an fie 4ete d I�fue ony. The aDove _ -! �t��:Y to asmCeRation in Cpitormitp vNpt tlt _.----•--r.::=._:.,�.�rs slala 01 Issu�. 1 0/3 0120 1 2 LINDA STANGLAND 029-066 U ZOt Ed.�00 9tock No.06666 Rer_71Q2 �......�.,�a,,,.�Rl�AR�o,.,.ri,I�I101t)�T"/O'I'+fl�� ,.;,�_�..,,�;��.�,;.�_��o�.��,�Q.�nc�n�,Qn�„*�_�,++ >>n nnn�� 1 ' RECEIVED NOV �i � 2p�2 November 11,2012 CITY OF SCANDIq City of Scandia 14727 209�"5t. N. Scandia,MN,55073 OBJECT: PROPOSAL FOR JANITRIAL SERVICES Dear City of Scandia, Enclosed is our proposal for janitorial services. As you can see from the proposal,we are able to provide you with the followi�g key bene�ts: • Quality cleaning services • Dependability • Can complete any given task at hand A signed tontrart is all that we will need in order to commence work on our proposal. Our proposal is enclosed. I look forward to hearing from you soon. Thank you for the opportunity to seroe you. Sincerely, `�t-�-� �(l l. I�r��n Leah Waldo 651-757-8409 �� : , Simple Solutions 6023 E.Viking Blvd.#205 Wyoming, MN,55092 PROPOSAL �OR JANITORIAL SERVICES: �rief descriation of mvseif: My name is Leah. I am almost thirty years old. �live with Brandon,my significant other,and my four children. We live at the Oakridge Apartments in Wyoming and are currently managing and caretaking the two buildings. My aunt owns a cleaning business and I worked for her off and on for about seven years. Finally this year, I went off on my own and started my own cleaning services. I do clean residential and commercial properties. Backaround and Exnerience with simila�work: When I was working for my aunt,Brandvn and I cleaned Handi Medical Supply Company located in Minneapolis.We cleaned eight bathrooms,emptied many waste baskets,dusted all cubicles,and vacuumed. We went down there two nights a week. Since going off on my own I have cleaned the Hair Shop located in Wyoming. We did one big clean from ceiling to floor and will now be going in every six months. I atso clean Forest Lake Floral. We went in and did a big clean. Now I go in every two weeks to clean a couple bathrooms,kitchenette area and they will be adding a couple offices. I just did an estimate on Anda Flamenco Company and School located in Minneapolis. We will be cleaning that dance studio in a few weeks. Also,we have been cleaning our two apartment buildings. We vacuum and dust halls,clean the entry ways,the laundry rooms and the grounds.We also clean the vacant apartments and do light maintenance. This is my commercial experience but I do also clean houses. References: Tina Stevens Owner of the Hair Shop and Beyond 651-755-2062 Corey Roberts Forest Lake Floral 651-755-6401 Terri Beldon(my aunt) Owner of Absolute Sparkle 651-709-2902 Tina Smith Property Manager for Gaughan Companies 651-755-3371 Subcontractors• We would not be using any subcontractors. We can perForm all dutles specifled on our own. Detailed Cost Estimate: I charge$30.00/hr.for commercial cleaning. i came out and looked at your property. I am quite confident that this job should take 7.5 hours to complete weekfy being done correctly. That comes out to be$225.00/weekly. I broke it down room by room. The hallway/entryway should take about 30 min. to clean glass doors,dust the hallway,and clean the drinking fountain,vacuum carpeting and wash the entry floor. The bathrooms should take about 20 min.for each one to scrub sinks,clean mirrors, disinfect and clean toilets,empty waste baskets,and replenish soap and pape�supplies. The Hall should take about 2 hours to clean off tables and chairs,vacuum stage,dust off high speakers,and clean floors. That's if you would like the floors cleaned every week. The kitchen and bar area would take about 1.5 hours to clean all surfaces,clean and polish the appliances,replenish all paper supplies and soap/dishwashing products,and to clean all floors. The Heritage room would take about 30 min.to dust high and low,and to vacuum. The board room would also be about 30 min.to dust high and low and vacuum. The office should take about 45 min.to dust high and low,empty waste and recycling,and vacuum. The warming house should be about 30 min.to clean the bathroom and office room,and empty waste baskets. This would include the monthly high dust and cobwebs,baseboards and notices cabinet. If we needed to come in after an event to clean the hall,assuming the floors need to be mopped,l would charge$75.00 a time. As for the floor maintenance and windows,l would just charge the$30/hr.and we're very honest about our time.We are also very detailed and move quickly. I did look at the calendar for next year. In the months of March,June,and Sept.there are 5 weekends.If we come in on Sundays, in these months it would be an extra$225.00 for that extra weekend unless we change the cleaning schedule for those months. If any extra work or tasks are needed at any time I would charge$30/hr.for those tasks performed. Supqlies.nroducts and eaui�meM: I always bring all my own cleaning supplies including produrts,rags,vacuums,dusters,ect.,unless you would like certain products used you can let me know. I would assume the city of Scandia would provide all the paper products,hand soaps,dishwasher detergent,garbage bags and the commercial mop heads,as I would use the mop and bucket you have for the large floor areas. As for equipment, I would rent a carpet cleaner once a year at your expense. Also I would rent a floor scrubber when the floors�eed to be done at your expense. We do know someone who does floar buffing so we could probably rent his equipment at a cheaper cost. If you have a vacuum,l could either use that one or bring my own. Schedule for routine weeklv cleanins: I would come in to do the weekly routine cleaning every weekend. I will be in either on a Friday night, Saturday or Sunday. This will be after business hours and while no event is taking place.This way everything will be cleaned before the office opens on Monday so you can enjoy a clean work area for the week. I understand the city will give out a calendar for events taking place for the month in advance. I will coordinate cleaning after an event is done taking place. Insurence• At this moment in time I have not been required to have insu�ance. 1 do not have employees. It is just myself and Brandon. I do understand you require insurance. I have already checked into this and have a quote with Matt Winn who works for Bolt Insurance agenty. His number is 1-860-777-2677 if you would like to verify that 1 do have a quote saved. They wanted close to$500.00 up front. I have no problem obtaining insurance;I just haven't purchased it yet in case I was to not get this contract. If I am the(ucky one,I promise the day I find out,I will call and get the insurance and provide you with a copy , � immediately. Matt said he can email the coverage certificate over to me the day I purchase. So with that being said,if I am chosen,you will have certificate in hand. In closing, I would like to add a few things. We are very detailed and hard workers. If you are not happy with the way the job is being done,I would happily fix any issue that arises. We are flexible and easy to work with. We are also open to discussing price negotiations. I think my time estimate is pretty accurate but if it doesn't take the 7.5 hours to clean weekly I will happily only charge for the hours it does take. I do understand you might alsa be paying out a little more than what you are currently paying but I can a5sure you everything will be cleaned the right way. Thank you for your time and we hope to hear from you soon. We would love to do business with you. . , WORKERS COMPENSATION INSURANCE EXEMPTION STATEMENT I certify that I do not hire any employees other than my family;therefore, based on the following Minn. Stat. 176.041, Subd. 1 (4), I am not required to have workers' compensation insurance: In the event of an injury while working under the City of Scandia contract we agree to waive our right to sue the city and its employees. x �„�1 1/�- `l�a�(�,a X �- K��. , + RECEIVED NOV 13 2012 ReSpOilBe CITY OF SCANDIA Requ�est for Proposal for Ci�y of Scandia NII�T Com�nunity C@nter Janitorial Services � � � D&K �leaning Service Darren & Kelly Bliese - Owners 2482 88th Ave. Osce�ola, WI 54020.dkbliese@hotmail.com 715.497.2525 /715.781.5559 11/8/2012 City Administrator Kristina Handt City of Scandia 14727 29th St N. Scandia MN, 55073 Subject Proposal Submission: Community �enter )anitorial Services Dear Ms. Handt; ' Thank you for allowing D 8c K C/eaning Selrvice the opportunity to supply you a proposal for your cleaning needs. We are confident that you will be very satisfied with the services that we offer. D & K C/eaning Service not only provides the cleanliness you desire in your office, but also the reliability and trust you expect from your own employ�ees. We are hard working, honest, trustworthy, and reliable. We take pride in our reputation and our qu�lity of work reflects this. D 8E K C/eaning Service is a family owned and operated cleaning service, providing services to clients in the St. Croix River Valley since 2003. We clean offices, small businesses, and small industrial sites. D & K C/eaning Servlce provides superior routine cleaning to office spaces, break-rooms, restrooms, common areas, offering spot cleaning of carpets and glass, disinfecting telephones and wiping fingerprints from around light switches, walls and count�ers, the little things that are often missed. Extra service is provided for such things as floor stripping and waxing, carpet cleaning, windows or other area(s) you want cleaned. Enclosed is a customized proposal for services on your property. Our price is guaranteed for at least (i) full year. If you have any questions or would like to make any adjustments, please feel free to contact us. We can be reached at 715.497.2525. We have also enclosed a list of references as well as a copy of our liability insurance policy so that you are sure you are in good hands. We are hopeful that you are interested in working with us. You may also call us and we will be happy to meet with you personally to discuss this proposal. Again thank you for your time and we look forward to working with you. Sincerely / E� , . D&K Cleaning Service Darren & Kelly Bliese 2482 88th Ave Osceola, WI 54020 dkbliese@hotmail.com 715.497.2525 D8uK Cleaning Service 2482 88th Ave. Osceola, WI 54020.dkbliese@hotmail.com 715.497.2525 / 715.781.5559 . Customized Proposal f r Scandia Community Center—Scandia MN Proposal Summary: *Initial Cleaning—$325.00 *Please note that all first time customers will receive the deep cleaning to get your facility off to a fresh start for regular maintenance cleaning. So for us to accomplish our cleaning goals,we MiJST charge an initial rate to begia Weekly Maintenance Cleaning—approx 10 hrs per week $800.00 pr. month flat rate/ $9600.00 pr. year Weekly cleaning-will be performed af�er normal business hours Mon-Fri. between the hours of 4-9pm. Due to the changing schedule of events�t the Community Center-It is expected that we will monitor the buildings initially a minimum 2-3 times a week and determine a regular schedule of maintenance cleaning after we have accessed the need of services. is is normally determined within the first 60 days. Cleaning of Warming House - $30.00 per cleaning/ lx per week 10-12 weeks $360.00 pr year Weekly cleaning-will be performed aft�r normal business hours Mon-Fri. between the hours of 4-9pm. This will be billed in full at end of the se�son. Estimated number of cleaning was listed in the RFP letter as weekly cleaning including pre-and post season. Items below are considered Extra Serv�ces which are billed separately from Maintenance Cleaning Party Clean-up—$75.00 per event / (any large paid event rental clean-up) - # of events TBD A calendar of events is requested to be provided on a monthly basis. Clean-up after a weekend event will completed prior to weekday business howrs. A 24-hour notice is required for events not listed on the monthly calendar and services are required. Floor Maintenance- $50.00 per hr for floo s** / (2x for carpet/4x year for hard floors)— $TBD Maintenance of floors will be performed over the weekend hours. Time needed to complete this job is to be determined. **Our rate includes labor and cost of cleaning chemicals, supplies, equipment, needed for stripping/wax/buff of tile floors &carpet cleaning. This rate also includes such things as: spot removal;furniture moving; topical treatments etc. Windows - $3.00 per ane/ Screens - $2.00 per window- $192.00 pr year (2x per yr. ) approx number. of site is 12 windows. / Windows are normally cleaned both spring d fall (ApriUOctober) What is inclu ed in our Maintenance Cleanings: Exterior of Appliances,(Oven,Refrigerators,Dish asher, Stovetop),Microwave Inside and Out,Countertops and Work areas Cleaned and Sanitized, Cabinet Doors Cleaned, Shnks Scrubbed and Disinfected,Floors Mopped,Trash Emptied and Liners Replaced,Clean or Dust Tables and Chairs In�at-In Areas— Noting-Stainless steel surfaces require additional care. Restrooms: Sink and Vanity Top Thoroughly Cleaned and Disinf�cted,Mirrors Cleaned,,Chrome Fixtures Cleaned and Shined, Toilets/Urinals Disinfected Inside and Out, Dust Baseboazds, Sw�ep and Wash Floors,Towels/Soaps and Toiletries Refilled,Trash Emptied Other Areas/(�ncluding,Offices,Hallways etc...) Regular dusting of facility-Windowsills,Ledges,Li�ht Fixtures,Ceiling Fans and Wall Hangings,Furniture.Clean Mirrors,Entxy and Exit Glass Doors,Organize Furniture and Literature,Vacuum Carpets, Rugs, Sweep and Mop all entrances areas,Empty Trash and Replace Trash Bags in Waste Baskets, Sanitize Phones&Fountains **We do not clean personal desk space and personal items on desk, computer, or specialized office equipment. D K Cleaning Service 2482 88th Ave. Oscgola, WI 54020.dkbliese@hotmail.com 715.4�7.2525 / 715.781.5559 Proposat Summary Cont'd Supplies/Materials- All paper products,hand soap/sanitizers,trash baigs and floor dust mop,wet mop/bucket, broom, and vacuum are to be supplied by Scandia City. We may provide this but these will be billed to customer and will remain at the site. D&K Cleaning Service-purchases and supplies all cleaning or specialized chemicals, such as window cleaner, floor cleaner,dusting supplies and sanitizing chemicals. Subcontractors - We do not employ subcontractors—all work is performed by D&K Cleaning Service. Proof of Insurance— General Liability Insurance—Pleas see attached letter of insurability from our Agent.-Marissa Couch/ Lillie-Couch Insurance Agency. Workers Compensation Insurance�Please see attached email application for registration w/the MN Labor and Industry—Registration and Waiver�re pending and will be made available at which time the bid is granted. References: Joan Kurschner—(JPK Cleaning) -715-455-1670 Kevin Johnston— (Carley Foundry) - 763-354-4946 Norma Hauge—(Hauge Dental)- 715 485-36�2 Job History: 2001-2005— Floor Care Service—(general floor�care-mopping,stripping,&waxing of all tile floors) Carley Foundry,Blaine MN 2003-2004— General Office Cleaning(cleaning of reception,offices,conference rooms,break rooms,&restrooms) North-Wire Osceola WI . 2003-2004— General Office& Shop Floor (claaning offices&shop floor empty trash,sweep floors,restrooms) Custom Fire Apparatus, Osceola WI 2000-2010— Apartment and Private In-Home Cleaning (move in/out and weekly common area e cleaning) JPK Cleaning, Prairie Farm, �VI 2003-Current—General Office Cleaning(afterhouts—waiting room,restrooms and offices,lunchroom and patient care areas) Hauge Dental in Centuria, W We look forwarid to the opportunity to work for you! D K Cleaning Service 2482 88th Ave. Os�eola, WI 54020.dkbliese@hotmaii.com 715.�97.2525 / 715.781.5559 � / � � . . November 13, 2012 City of Scandia 14727 209`h St N • Scandia, MN 55073 RE: Insurance for Darren and Kelly Bliese To Whom It May Concern, Darren and Kelly Bliese have submitted a bihd request to me for insurance to cover their cleaning business. I have included a copy of the coverage limits and upon obtaining the contract from the City of Scandia, policy documents will be provided. Please contact me if you have any questions. Thank you, , , � !� ��iu��li/ �2%21,�j1/l� Marissa Couch Owner/Agent Lillie-Couch Insurance Agency, Inc ' 437 3rd Ave � P.O. �ox 188 � Clear Lake, WI 54005 Phone: 715-263-3z00 � Fax: '15-263-3838 � Toll Free: 800-365-8097 . MOBDEC GLP 2138318 00 11/12/2012 f4C DARR CPP A 0 Q 48LILL0047131 054020 � STATE AVTQ° Insurance Companies GLP 2139318 00 QLJOTATION ONLY QUOTATI4N ONLY GENERAL LIABILITY POLICY DECLARATIONS NAMED INSURED AND MAILING ADDRESS: AGENT NAME AND ADDRESS: J First Named Insured Is specified 7o ee: LILLIE-COUCH INSURANCE A(3ENCY Z DARREN&KELLY BLIESE PO BOX 188 � 2482 88TH AVE CLEAR LAKE,W154005 O OSCEOLA,WI 54020 F F POLICY PERI(70: AGENT TELEPHONE NUMBER: AGT.NO. Q From: 11/07/2012 To: 11/07/2013 (715)263-3200 0047131 d COVERAGE PROVIDED BY: A STATE AUTO INSURED SINCE: � State Auto Proparty and Casualty Insu nce Co. 2p12 � AUDITABLE POLICY: POLICY STATUS: AFTER-HOURS CLfUMS SERVICE: Z Yes Quote 800-766-1863 or www.stateauto.com � The coverage and these declarations are effective 12:01 AM Standard Time on 11/O7/2012 at the above mailing p address. � BUSINESS ENTITY TYPE: BILLING ACCOUNT NUMBER: BIUJNG QUESTIONS? � Individual N/A-*�uote Only* ? d BUSINESS DESCRIPTION: � J Z �uotation only- no coverage provided -valid for 60 deys from issue date. ln retum for the payment of the � premium, and aubject to all th�terms of this policy, we agree with you to provida the insurance as stated � in thls policy. PREMIUM SUMMARY BY COVERAGE PaRTS AND POLICIES F This policy consists of the following coverage parts or policies for which a premium is indicated.This premium may be Q subject to adjustment. � d COVERAGE PARTS PREMIUMS � J Commercial Genera�Liability Coverage Part $595.00 Z O Terrorism(included in total below) $5.00 z POLICY TOTAL AT INCEPTION $595.00 � Fa— O � d � � Z O z 0 � 0 � a QUOTATION ONLY QUOTATION �NLY tssue Date 11/12/2012 01:08:23 PM SL 50 00(01/04) Page 001 of 001 .� ..�... ��n�� :� - - . � MOBDEC GLP 2139318 OO 11/12/2012 F4C DARR CPP A 0 q 48LILL0047131 054020 � STATE AVTp� Insurance Companies GLP 2139318 00 COMMERClAL GENERAL LIABILITY COVERAGE PART DECLARATIONS COMMERCIAL GENERAL LIABILITY COVERAGE LIMITS OF INSURANCE: � J Each Occurrence Limit $1,000,000 Z Dama e To Premises Rented To You Limit � 9 $100,000 Any One Premises z Medical Expense Limit $5,000 Any One Person p Personal And Advertising Injury Limit $1,000,000 Any One Person or Organization != General Aggregate Limit $2,000,000 � Products-Completed Operations Aggregate Limit $2,000,000 p � C AUDIT PERIOD �' J Annual 0 Z O H Q F- 0 � d � � z 0 z 0 � � 0 � a } J z 0 z 0 a 0 � a } J Z 0 Z � �" H 0 � d Issue Date 11/12/2012 01:08:23 PM SL 50 01 (01/04) Page 001 of 003 0000me r��r.e: nluln vaom State of Minnesota: License/Registration Page 1 of 1 �MiNr�sarw nEr��rNr of !ce LABOR&tNDUSTRY � License, certificate or registration �pplication (10) CONTRACTOR REGISTRATION APPLICATION Print thts paye for your records. Thank you for submitting your regist2tlon to the Minnesota Department of I.pbor and Indus[ry. Vou wlll be notiFled by the Minneso[a Department of Labor and Indus[ry if[here are any problems wi[h your registra[ion submission.Questions may be dlrected to the Minnesota Department of Labor and Industry by:telephone at(651)284-5074,toll free at 1-800-65y-3944;TTY at(651)297-4198;or emall at dli reaisterCo�ctate.mn.us Submitted 11/13/2012 9:54 AM Legal name � D&K Cleaning Service Assumed(dba)name �.. Federal tax ID �. *•-**'8008 Minnesota tax ID � Business description OTHER Business website Business contact name Darren Bliese Business contact email address dkbliese@hotmail.com Main addre55 2482 BBth ave OSCEOLA WI 54020 Physical address 2482 88th ave OSCEOLA WI 54020 Phone number , (715)497-2525 Fax number ' Alt.phone number (715)781-5559 Do you have or are you required to have Federal tax ID issued7 No Do you have or are you required[o[o have a Minnesota tax identiflcadon num er? No ts this business registered with the Minnesota Secretary of State7 No Dces this business have employees7 No Does this business have workers'compensation insurance� No Is this business self-insured for workers'compensation insurance? No Does this business contribute[o Minneso[a unemployment insurance7 No ,. Dces any person own 25 percent or more of this business7 No How many individuals own 25 percent or more of this business7 O Each individual or business entity with an ownership interest of less than 25%,the name and percentage of interest owned by each. Name of the individual completing this appliwtion Darren and Kelly Bliese Email address of individual completing this applicatlon dkbliese�hotmait.com Home About L&I Newsroom Comina eventr Disclalmer v' � � � ' Minnes ta Department of Labor and Industry ' ' 443 la ayette Road N.,S[.Paul,MN 55155 https://secure.doli.state.mn.us/license/initialapp.aspx?4ode=IR 11/13/2012 — . Hotmail Print Message Page 1 of 1 LABOR AND INDUSTRY - INITIAL APPLICATION IN FORMATION From: noreply@state.mn.us Sent: Tue il/13/12 9:55 AM To: dkbliese@hotmail.com Thank you for submitting your application to the Minnesota Department of Labor and Industry Construction Codes and Licensing Division (CCLD) . D&K CLEANING SERVICE INITIAL APPLICATION FOR: CONTRACTOR REGISTRATION APPLICATION #: 295354 If you submitted a registration as part of the new contractor registration pilot program, please pay no mind to the rest of this message as you need not take further action unless contacted by CCLD staff for additional information. Questions about the registration pilot program should be directed to (651) 284-5074. All other applicants: please be sure to include your application number on any correspondence or additional documents you submit to the Department. If any required documentation was not electronically submitted during the initial application process, please submit via U.S. Mail to: MN Department of Labor and Industry CCLD Licensing and Certification 443 Lafayette Rd N St Paul, MN 55155 You will be notified by CCLD staff if there are any deficiencies in your application submission. Questions may be directed to CCLD Licensing staff by: at (651) 284-5031 for Individual/Personal licenses or (651) 284-5034 for Company/Contractor licenses, toll free at 1-800-657-3944; TTY at (651) 297- 4198; or email at dli.license@state.mn.us. Sincerely, Minnesota Department of Labor and Industry Construction Codes and Licensing Division (CCLD) http://sn 109w.snt 109.mail.live.com/maiUPrintMessages.aspx?cpids=7f290343-2daa-11 e2-a8 fb-00215 ad853 e2... 11/13/2012 i RECElVED ME aov � :� 2o�z Milbrandt Enterprise CITY OF SCANDIA Kenneth Milbrandt 15560 Scandia Trail No. � Scandia, MN 55073 Phone 651-433-2779 11-13-2012 This is a proposal for the contrract request made by The City of Scandia for janitorial services. This is the job I had provided to the Township and now the City of Scandia over the last 2p plus years. As far as references go, anyone who has worked for the city can speak for me. I was hired by Dolores Peterson to take over the duties of Sherman Grandberg who was unable to maintain the floors at the original town hall. We have since had an addition added to the building with the kitchen, bath rooms and heritage room. My business is commercial cleaning for the community. I am self-employed and downsized to a point of a retir�ment job. I carry liability insurance with Security State Agency of Scandia -which should supply you with a copy if asked. JoAnn Buse informed me that my inswrance can be adjusted to meet your need if necessary. Being self employed I do not have sub-contractors and do the work myself. This also means 1 clarm to be exempt from Workers Compensation Insurance. Over the past years I have worked closely with Steve Thorp to adjust the use of chemicals and supplies for the city. We have locked in on the supplies so as 1 no longer ne�d to provide any. We have a system established that only needs to be monitored and 1 believe works just fine. I do own some of the equipment necessary for the scrub and wax process so the city needs not to purchase this equipment as long as I do the work. In terms of scheduling the service I believe it will continue as it did before. 1 will work with Brenda to keep informed of the calendar of events and respond to the needs. I will pick-up the additional paid function work schedule as requested. This work will be done by 10:00 am the following morning as required. I hope to maintain a good working relationship with the security person at these paid functions. I have provided an additional service for the city by supervising community service for the F.L. Youth Bureau. This is a very good service that I am willing to continue if you so choose. I believe in this program and will reduce my fee by $5.00 per hour. I can give you a list of past activities or work done. � . I To qualify my bid I wish to establish a normal condition for the building where by we can agree the services hav� been preformed to your satisfaction. I believe in maintaining at a high standard which makes for good working conditions for the employees, appealing for renting plus ease for maintenance. I also wish to be a valuable resource in helping to keep maintenance and management informed in things I see that may need attention. (examples: OSHA issues, health inspector issues, or equipment failures or items needing attention). The base cost for the weekly service as listed on your form: Weekly service will total - $161.00 if paid per week A monthly total would equal $698.00 (161 x 52=12) When additional work is required to maintain the normal condition, the rate per hour witl be $25.00 (which covers S.S. withholding, taxes, insurances, business expenses and wages.) The window cleaning fe�will be 4 hours (inside and out) Carpet cleaning the board room & offices will be 6 hours During the season 1 hour will be allowed for the warming house. A full paid function allows $150. for clean-up. I agree to this amount and will have the hall ready by 10:00 AM the foltowing morning if necessary. Not mentioned is a scrub and wax of the Hall, Kitchen & Heritage Room. I can do this when you vaant with you providing the wax of your choice. Thank you Ken Milbrandt 1 � -