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5.f) 2012 Budget Amendments c� � , � -, � � � � SCANDIA StaffReport Date of Meeting: December 18, 2012 To: City Council From: Colleen Firkus,Treasurer Re: 2012 Budget Amendments Agenda Item#: 5.fl Background: Several amendments to the 2012 budget are necessary due to Council decisions this year regarding spending. The Council approved an expenditure of$8,484.90 on October 16, 2012, to pay for a City Administrator search and hiring contract with Springsted, Inc. At its November 20 meeting, the City Council moved to donate $1,000.00 to the Washington County Historical Society for its Heritage Center from unused funds in the Council Conference and Seminars Budget. Finally, the Council approved the purchase of two tablet computers for$6,657.45 which would operate the new CAD/RMS software system being implemented by Washington County for interdeparhnental emergency communications. Also, an increase in Turnout Gear& Uniforms is required due to new firefighters. Sufficient funds are available in other line items within the Fire Department's budget to cover these expenses. Proposal Details: A resolution amending the 2012 General FundlAdministration &Finance, City Council and Fire Deparhnent expense budgets is attached to implement these changes to the budget. Fiscal Impact: The new expenses are covered by unspent funds in other line items in the General Fund, except for the Springsted contract which was covered by reserves. Options: 1) Approve Resolution 12-18-12-01 for 2012 budget amendments. 2) Do not approve the budget changes. Recommendation: Option 1. CITY OF SCANDIA RESOLUTION NO: 12-18-12-01 RESOLUTION AMENDING 2012 GENERAL FUND/ ADMINISTRATION & FINANCE, CITY COUNCIL, AND FIRE DEPARTMENT EXPENSE BUDGETS WHEREAS,the City of Scandia 2012 Budget was adopted on December 20, 2011 and WHEREAS, the City Council approved a contract on April 17, 2012, of$7,800, plus $500 out-of-pocket expenses with Springsted, Inc. to assist with a City Administrator search and hiring process; and WHEREAS, the City Council approved a $1,000.00 donation to the Washington County Historical Society on November 20 2012, to be funded from unused funds in the City Council budget; and WHEREAS, the Fire Chief has determined the need for two tablet computers for$6,657.45 to operate the new CAD/RMS software system being implemented by Washington County for interdepartmental emergency communications, and an increase in Turnout Gear & Uniforms is required due to new firefighters; WHEREAS, the City Council has determined that sufficient funds are available in other line items within the Fire Department's budget to finance the needed purchases; NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that it should and hereby does amend the 2012 General Fund/Administration&Finance, City Council, and Fire Department Expense Budgets as shown on"Exhibit A"attached to this Resolution. Adopted by the Scandia City Council this 18`�'day of December, 2012. Randall Simonson, Mayor ATTEST: Kristina Handt, Administrator/ Clerk GENERAL FUND 101 ADMINISTRATION&FINANCE(41000)EXPENSE 2012 2012 D'rfference Adopted Amended 2012 Account Description Budget Budget Amendetl Personal Services 101 Regular Wages 8 Salaries 147,842 147,842 121 PERA Coord.Employer Contribution 10,719 10,719 122 FICA Employer Confibution 9,166 9,166 126 MEDICAREEmployerConVibution 2,144 2,144 131 Health Insurance Empbyer ConVibution 13,380 13,380 134 Life Insurance Employer Paid 625 625 135 Disability Insurance Employer Paid 914 914 151 Workers Comp Insurance Premium 1,429 1,429 Total Personal Services 186,219 186,219 0 Materials 8 Supplies 200 Office Supplies 2,500 2,500 203 Printed Forms 8 Papers 2,000 2,000 210 Operating Supplies 300 300 Total Materials&Supplies 4,800 4,800 0 ConVadualServices 300 Assessor 28,500 28,500 301 Auditing&Accoun6ng 22,500 22,500 304 LegalServices 40,000 40,000 308 Other Professional Services 1,000 8,300 7,300 1 309 Software Support 8 Maintenance 4,043 4,043 313 Committee 8 Commission Reimburs 240 240 314 Animal Control 1,600 1.600 316 Conference&Seminars 750 750 317 Employee Training 750 750 319 OtherServices 1,000 1,000 321 Telephone 2,800 Y,800 322 Postage 2,750 2,750 331 Travel Expenses 1,200 1,200 351 Legal Notices Publishing 1,500 1,500 361 Liability/Property Insurance 5,308 5,308 413 Office Equipment RenUl 5,800 5,800 430 RecyGing 30,500 30,500 433 Dues 8 Subscriptions 5,326 5,326 434 Youth Service Bureau 5,500 5,500 437 Cable N Franchise Agreement 6,800 6,800 438 Misc ConVadual 4,800 4,800 439 Refundslssued 500 500 490 Donations 1,000 1,000 2 Total Contractual Services 173,167 181,467 8,300 Capital OuUays 570 Office Equipment 2,500 2,500 Total Capital Outlays 2,500 2,500 0 Total Administration 8 Finance(41000) 366,686 374,986 8,300 Notes: 1.ApProved an agreement with Springsted,Inc.4/17/12 for executive search services for replacement of the City AdminisVator for$7,800,plus$500 of outof-pocket expenses. 2.Donadon to Washington Counry Historical Society approved 11/20/12 CITY COUNCIL(41110)EXPENSE 2012 2012 DiFerence Adopted Amentled 2012 Account Description Budget Budget Amended Personal Services 101 Regular Wages 8 Salaries 16,476 16,476 121 PERA Coord.Employer ConhibuGon 239 239 122 FICA Employer Contribution 824 824 126 MEDICARE Employer ConVibu6on 0 0 127 PERA Defined Employer ConVibution Total Personal Services 17,539 17,539 0 Contraclual Services 316 Conference 8 Seminars 1,000 -1.000 1 331 Travel 6cpenses 300 300 Total Contrectual Services 1,300 300 -1,000 Total Ciry Council(41110) 18,839 17,839 -1,000 Notes: Move to Admin&finance Budget for donation to Wash.Cty.Hist.Sociery GENERAL FUND 101 FIRE DEPT(42200)EXPENSE 2012 2012 Difference Adopted Amended 2072 AccouM Description Budget Budget Amended Personal Services 101 Regular Wages&Salaries 98,000 98,000 122 FICA Employer CorKribution 6,076 6,076 126 MEDICARE Employer CorKribution 1,421 1,421 141 Unemployment Compensation 100 100 151 Wakers Comp Insurance Premium 4,387 4,387 Total Personal Services 109,984 109,984 0 Materials 8 suppies 200 Office Supplies 8� 8� 203 PriMed Forms 8 Papers 175 175 209 Medical Supplies 3,000 1,600 -1,400 210 Operating Supplies 13,000 10,900 -2.100 211 Cleanirg Supplies `.� � 212 Fuel 4,500 4,500 215 Shop Materials 222 Tires 217 Turrau[Gear&Uryforms 2,500 6,700 4,200 221 Equipment Parts 5,000 5,000 222 Tires 500 500 223 Building Repair&Supplies 5,000 4,600 -400 224 Road MaiMenance Supplies 228 Gravel&Sand 240 Small Tools&Minor EquipmeM 4,000 5,400 1,400 Total Materials 8 Supplies 38,975 40,675 1,700 CoMractual Services 305 Medical Services 2,000 2,000 306 Personnel Testing 8 Recruitmerrt 2,500 2,500 309 Software Support8 MaiMenance 14,000 14,000 310 Medical Training 5,000 5,000 316 Conference 8 Seminars 600 600 317 Employce Training 8,000 5,300 -2.700 319 Other Serv�ces 200 200 327 Telephone Z,000 2,000 322 Postage � � 325 Ciry MatcMFire Relie( �8.258 �8.258 331 Travel Experees 3,500 2,000 -1,500 334 Licerse/CDL 75 75 340 Advertising �� �� 361 LiabilitylProperty Iruurance 12,947 12,947 381 Utilities 12.000 8.000 -4,000 384 Refuse Disposal 300 700 400 385 Sewer Pumping 8 Maintenance 1,500 1,500 401 Bldg Maintenance 2.�00 2•000 404 Machinery 8 Equipmerk Repair 10,000 17,200 1,200 407 Well Repair 8 Mair�tenance 200 200 433 Dues&Subscriptions 9� 9� 438 Misc Contradual �� �� 440 Everrts 1,400 1,400 Total CoMractual Services 97,380 91.680 -5,700 Capdal OuHays 560 Furniture 8 Fixtures 3,000 3,000 570 Office Equipment 2,000 6,000 4,000 Total Capital Outlays 5,000 9,000 4,000 Transfers 710 Residual Equity Trarefers 720 Operating Transfers 43,108 43,108 Total Transfers 43,108 43,108 Total Fire Dept.(42200) �.�� ���� � Notes: