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9.d) Adoption of 2013 Budget � � �C� '� SCANDIA Staff Renort Date of Meeting: December 18, 2012 To: City Council From: Kristina Handt, City Administrator Re: Adoption of 2013 Budget Agenda Item#: 9.d) Background: The City began working on the 2013 budget this summer and certified the preliminary levy in September. In November the County mailed proposed property tax statements to properiy owners. The preliminary levy was certified at$2,175,171, a 5.84% increase over the previous year. The public hearing on the budget was held on December 11, 2012. The Planning Commission held a public hearing on the 2013-2017 Capital Improvement Plan on November 7, 2012. Proposal Details/Fiscal Impact: The fina12013 budget proposes a property tax levy of$2,171,074 which is$4,097 less than the amount certified in September. The reduction is due to the correction in a calculation error for health insurance. The budget also reduced the fire deparirnent turnout gear by$3,000 and added$3,000 to the administration and finance deparirnent for the purchase of netbooks as discussed at the December 11 public hearing. Copies of updated budget pages are included in your packet to reflect these changes. Included in your packet is Resolution No. 12-18-12-03 that certifies the levy for 2013 at$2,171,074 and adopts the 2013-2017 CIP. Options: 1) AdoptResolutionNo. 12-18-12-03 2) Amend and then Adopt Resolution No. 12-18-12-03 3) Delay action for a week. The final levy must be certified to the County by December 28, 2012. Recommendallon: Option 1. � � i 2013 Draft Budget 2013 Draft Expenditure Budget Summary by Fund and Department (Preliminary, not Including Sewer Funds) Personal Materials 8� Contractual Capital %of Fund Dept. Description Services Supplies Services Outlays Debt Service Transfers Total Fund 101 41000 Administration & Finance $172,298 $4,800 $202,334 $5,500 $384,931 19.92% 41110 City Council $19,861 $19,861 1.03% 41410 Elections $470 $470 0.02% 41910 Planning & Building $68,796 $68,796 3.56% 42000 Police $118,759 $118,759 6.14% 42200 Fire $112,818 $48,400 $111,764 $6,000 $45,485 $324,467 16.79% 43000 Public Works $250,376 $144,150 $394,402 $65,500 $54,415 $908,842 47.03% 45000 Parks $21,333 $3,650 $31,429 $9,912 $66,323 3.43% 45180 Community Center $1,262 $7,713 $31,213 $40,188 2.08% General Fund Total $577,947 $208,713 $959,167 $86,912 $99,900 $1,932,639 100.00% 307 2007 Blacktop $168,650 $168,650 45.61% 310 Fire Hall/Public Works $118,519 $118,519 32.05% 311 2010 Equipment Certificates $46,662 $46,662 12.62% 312 2011 Equipment Certificates 35,910 $35,910 9.71% Debt Service Funds Total $369,741 $369,741 100.00% 401 Capitallmprovements $30,000 $30,000 6.93% 404 Parks Capital Improvements $103,000 $103,000 23.79% 406 Equipment Replacement $300,000 $300,000 69.28% Capital Funds Total $433,000 $433,000 100.00% '�. 1 of 1 EXPENSE SUMMARY 3:04 PM 12/12/2012 2013 Expense Budget Expenditure Budget History Total Expenditures by Fund and Department (Preliminary, not Including Sewer Funds) %Change, 2013 Change,2012 2012 Budget Proposed Budget to 2013 to 2013 Fund Dept. Description 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Budget Budget Proposed Proposed 101 41000 Administration&Finance $316,368 $316,712 $347,696 $319,366 $366,686 $384,931 $18,245 4.98% 41110 City Council $18,188 $19,883 $16,124 $20,000 $18,839 $19,861 $1,022 5.42% 41410 Elections $5,521 $470 $5,181 $20,000 $5,370 $470 -$4,900 -91.25% 41910 Planning&Building $213,034 $137,606 $129,503 $336,333 $150,061 $68,796 -$81,265 -54.15% 42000 Police $106,321 $114,284 $115,459 $114,119 $116,560 $118,759 $2,199 1.89% 42200 Fire $323,643 $304,578 $361,220 $320,554 $294,447 $324,467 $30,020 10.20% 43000 Public Works $360,005 $365,348 $507,427 $579,338 $798,277 $908,842 $110,565 13.85% 43210 Uptown Water&Sewer $18,685 $27,330 $5,519 $21,374 45000 Parks $34,768 $60,479 $50,683 $58,767 $50,982 $66,323 $15,341 30.09% 45180 Community Center $52 923 $44,920 $46,818 $60,480 $48,164 $40,188 -$7,976 -16.56% General Fund Total $1,449,456 $1,391,611 $1,585,630 $1,850,330 $1,849,386 $1,932,639 $83,253 4.50°/a 302 2002 Blacktop $209,561 304 2004 Blacktop $255,240 $247,920 307 2007 Blacktop $305,211 $181,038 $176,043 $170,980 $174,143 $168,650 -$5,493 -3.15°/a 310 Fire Hall/Public Works $121,135 $111,140 $113,293 $115,143 $122,509 $118,519 -$3,990 -3.26% 311 2010 Equipment Certificate $49,020 $47,670 $46,662 -$1,008 -2.11% 312 2011 Equipment Certificate $49 020 $36,776 $35,910 -$866 -2.35% Debt Service Funds Total $891,147 $540,098 $289,335 $384,163 $381,098 $369,741 -$10,491 -2.98% 401 Capitallmprovements $24,072 $18,854 $19,668 $20,173 $99,601 $30,000 -$69,601 -69.88% 404 Parks Capital Improvements $16,486 $23,493 $5,038 $5,479 $4,000 $103,000 $99,000 2475.00% 406 Equipment Replacement $25 430 $61 699 $195,340 $148,828 $93,913 $300,000 $206,087 219.44% Capital Funds Total $65 989 $104 046 $220,046 $154 307 $197,514 $433,000 $235,486 119.22% `' � 1 of 1� EXPEf�ISTORY 3:04 P�/2012 2013 Draft Budget GENERAL FUND 101 ADMINISTRATION&FINANCE(41000)EXPENSE � 2009 2010 2011 2012 06/30/12 2012 2013 Change Actual Actual Actual Adopted Year-to-Date Estimated Proposed '12-'13 Account Description Expenses Expenses Expenses Budqet Expdtrs Expdtrs Budget Budget Notes: Personal Services 101 Regular Wages 8 Salaries 129,582 142,575 124,700 147,842 65,510 147,842 134,579 -8.97% 121 PERA Coord.Employer Contribution 8,813 9,995 9,358 10,719 4,750 10,719 9,757 -8.97% 122 FICA Employer Contribution 8,070 8,812 7,988 9,166 3,859 9,166 8,344 -8.97% 126 MEDICARE Employer Contribution 1,887 2,061 1,868 2,144 902 2,144 1,951 -8.98% 131 Health Insurance Employer Contribution 8,522 9,872 10,974 13,380 8,156 13,380 15,012 12.20% 134 Life Insurance Employer Paid 614 508 604 625 302 625 631 0.99% 135 Disability Insurance Employer Paid 562 589 610 914 328 914 701 -23.33% 141 Unemployment Compensation 151 Workers Comp Insurance Premium 933 1 341 1 373 1,429 1,259 1,259 1,322 -7.49% Total Personal Services 158,982 175,753 157,474 186,219 85,065 186,049 172,298 -7.48% Materials&Supplies 200 Office Supplies 2,485 2,335 1,770 2,500 773 2,500 2,500 203 Printed Forms&Papers 1,183 1,529 2,209 2,000 752 2,000 2,000 210 Operatinq Supplies 367 249 1 185 300 183 300 300 Total Materials&Supplies 4 034 4 113 5 164 4 800 1 707 4,800 4,800 Contractual Services 300 Assessor 28,292 28,622 25,430 28,500 10,443 28,500 28,500 301 Auditing&Accounting 21,960 22,000 22,000 22,500 21,450 21,975 22,500 304 Legal Services 23,910 37,403 30,866 40,000 35,057 70,000 70,000 75.00% 306 Personnel Testing 8 Recruitment 8,300 308 Other Professional Services 1,435 4 425 1,000 425 1,000 1,000 1 309 Software Support&Maintenance 2,488 3,090 2,608 4,043 1,682 2,500 4,075 0.79% 313 Committee&Commission Reimburs 360 240 240 314 Animal Control 1,245 1,530 1,153 1,600 630 1,600 _ 1,600 316 Conference&Seminars 533 117 25 750 750 317 Employee Training 280 50 345 750 60 60 750 319 OtherServices 1,118 818 1,440 1,000 408 1,000 1,000 321 Telephone 3,169 2,907 2,537 2,800 742 2,100 2,600 -7.14% � 322 Postage 2,299 3,103 2,676 2,750 994 2,750 2,750 331 Travel Expenses 1,701 957 1,483 1,200 723 1,450 1,450 20.83% 351 Legal Notices Publishing 1,790 1,410 1,303 1,500 941 1,500 1,500 361 Liability/Property Insurance 5,541 5,133 4,864 5,308 4,604 4,604 4,834 -8.93°/ 365 Insurance Claims 500 500 413 Office Equipment Rental 5,832 5,876 5,757 5,800 3,157 5,800 5,800 430 Recycling 29,266 31,349 28,60'1 30,500 14,190 30,500 30,500 433 Dues 8 Subscriptions 5,007 5,500 4,491 5,326 756 5,098 4,885 -8.28% 434 Youth Service Bureau 5,500 5,500 5,500 5,500 5,500 5,500 5,500 437 Cable TV Franchise Agreement 5,242 6,602 7,266 6,800 2,567 6,800 6,800 438 Misc Contractual 4,077 3,247 3,895 4,800 1,369 4,800 4,800 439 Refundslssued 2,500 20 2,500 500 25 500 500 490 Donations #DIV/0! Total Contractual Services 153,546 '165,237 155,166 173,167 106,221 206,837 202,334 16.84% Capital Outlays 560 Furniture&Fixtures 516 570 Office Equipment 150 2 077 1,563 2,500 2,500 5,500 120.00% Total Capital Outlays 150 2,593 1,563 2,500 2,500 5,500 120.00% Total Administration&Finance(41000) 316,712 347,696 319,366 366,686 192,993 400,186 384,931 4.98% Notes: 1. Removed City Meeting/Office Space Study(CIP Project A-001) � �L1 a, 1 of 1 ADMIN 3:04 PM 12/12/2012 2013 Draft Budget GENERAL FUND 101 FIRE DEPT(42200)EXPENSE � 2009 20�0 2011 2012 O6l30/12 2012 2013 Change Actual Actual Actual Adopted Year-to-Date Estimated Proposed '12-'13 Account Description Expenses Expenses Expenses Budqet Expdtrs Expdtrs Budqet Budqet Notes: Personal Services 101 Regular Wages&Salaries 89,332 85,804 78,550 98,000 24,236 98,000 100,940 3.00% 122 FICAEmployerContribution 4,792 6,209 4,699 6,076 1,531 1,531 6,258 3.00% 126 MEDICARE Employer Contribution 1,121 1,453 1,105 1,421 35� 351 1,463 2.96% 14'I Unemployment Compensation 53 178 100 100 151 Workers Comp Insurance Premium 2 847 2 847 1 532 4 387 3,864 3,864 4,057 -7.52% Total Personal Services 98,092 96,366 86,063 109,984 29,982 103,746 112,818 2.58% Materials 8 Supplies 200 Office Supplies 636 1,252 70 800 337 800 900 12.50% 203 PriMed Forms&Papers 529 491 175 144 175 500 185.71% 209 Medical Supplies 2,785 1,749 3,000 247 3,000 2,500 -16.67% 210 Operating Supplies 32,626 11,107 7,179 13,000 1,469 13,000 14,000 7.69% 211 Cleaning Supplies 559 500 500 500 212 Fuel 2,727 3,636 4,884 4,500 1,284 4,500 5,000 11.11% 217 Turnoul Gear&Uniforms 6,914 793 2,500 220 2,500 9,500 280.00% 221 Equipment Parts 4,840 5,261 5,000 973 5,000 5,000 222 Tires 500 500 500 223 Building Repair&Supplies 108 2,084 934 5,000 106 5,000 5,000 240 Small Tools&Minor Equipment 10 362 7 723 4 000 1,071 4,000 5,000 25.00% Total Materials&Supplies 36 096 43 509 29 643 38 975 5,852 38,975 48,400 24.18% Contractual Services 305 MedicalServices 1,750 2,793 1,658 2,000 991 2,000 3,200 60.00% 306 Personnel Testing 8 Recruitment 2,500 461 2,500 3,000 20.00% 309 Software Support&Maintenance 7,169 9,574 11,272 14,000 2,582 14,000 14,000 310 Medical Training 3,955 4,185 3,785 5,000 5,000 16,000 220.00% 316 Conference 8 Seminars 600 600 600 317 Employee Training 2,008 6,543 9,311 8,000 2,961 8,000 8,000 319 Other Services 2,089 124 750 321 Telephone 2,399 1,634 1,899 2,000 760 1,500 2,000 322 Postage 18 50 50 50 324 State of MN-Fire Relief 20,832 25,088 25,673 � 325 City Match-Fire Relief 55,000 75,000 58,260 18,258 18,258 19�200 5 16% 331 Travel Expenses 2,239 2,612 2,173 3,500 1,499 3,500 3,500 334 License/CDL 46 26 20 75 22 75 75 340 Advertising 100 100 100 361 Liability/Propertylnsurance 11,060 10,372 12,695 12,947 11,295 11,295 11,859 -8.40% 381 Utilities 9,290 7,716 8,502 12,000 3,525 10,000 12,000 384 Refuse Disposal 224 225 218 300 232 622 780 160.00% 385 Sewer Pumping&Maintenance 718 1,246 1,215 1,500 478 1,433 1,500 401 Bldg Maintenance 4,687 3,412 1,841 2,000 204 2,000 2,000 404 Machinery 8 Equipment Repair 11,709 13,994 8,492 10,000 3,585 10,000 10,000 407 Well Repair 8 Maintenance 638 90 96 200 200 200 433 Dues 8 Subscriptions 1,098 1,052 1,388 950 581 950 950 438 Misc Contractual 1,439 630 440 Events 1,400 50 1,400 2,000 42.86% Total Contractual Services 134 823 167 002 151 233 97 380 29,349 _ 93 483 111,764 14.77% Capital Outlays 540 Heavy Machinery Capital 5,254 550 Motor Vehicfes Capital 10,803 560 Furniture&Fi�Rures 75 3,000 3,000 3,000 570 Office Equipment 1 118 1 047 930 2 000 2,000 3,000 50.00% Total Capital Outlays 11 995 6 30� 930 5 000 __ 5,000 6,000 20.00% Transfers 720 Operatinq Transfers 23 571 48 042 52 686 43 108 43 108 43,108 ___ 45,485 5.51% � TotalTransfers 23,571 48,042 52,686 43,108 43,108 43,108 45,485 5.5�°/ Total Fire Dept(42200) 304,578 361,220 320,554 294,447 108,292 284,312____ 324,467 10.20% Notes: 1.Transfer to Equipment Replacement Fund(45.58%of$100k) � 1�1 c�.� 1 of 1 FIRE 3:04 PM 12/12I2012 f , RESOLLITION NO. 12-18-12-03 CITY OF SCANDIA, MINNESOTA RESOLUTION ADOPTING 2013 BUDGET AND CERTIFYING PROPERTY TAX LEVY PAYABLE IN 2013 AND ADOPTING 2013 THROUGH 2O17 CAPITAL IMPROVEMENT PLAN WHEREAS, the City of Scandia has prepared a budget for the fiscal year commencing January 1, 2013, and WHEREAS, the budget requires money to be raised from property taxes on taxable property in the City of Scandia; NOW,THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that the 2013 Budget is hereby approved, and that the following sums of money shall be certified to the County Auditor of Washington County to be raised by property tax payable in 2013: 2013 Property General Purpose Tax Levy General Fund $1,736,775 Debt Service Funds $343,003 Capital Improvement Fund $91,296 Total Property Tax Levy $2,171,074 FURTHER,BE IT RESOLVED, that the 2013 through 2017 Capital Improvement Plan (CIP) as presented in the 2013 budget and recommended by the Planning Commission after a public hearing held on November 7, 2012 is hereby approved, and that the document made part of this resolution as "Exhibit A" shall replace Appendix F of the Comprehensive Plan adopted March 17, 2009 and subsequently amended, in its entirety. Adopted by the Scandia City Council this 18th day of December, 2012. Randall Simonson, Mayor AT'TEST: Kristina Handt, Administrator/Clerk � 1 Resolution No.: Page 2 of 2 EXHIBIT "A" See attached � , � � � � c-� .�� ... � SCANDIA City of Scandia Capital Improvement Program 2013 — 2017 December 18, 2012 , � CONTENTS Introduction Whatis a CIP?.................................................................................................................1 Scopeof the Draft CIP.....................................................................................................1 FundingSources..............................................................................................................2 ProjectPriorities..............................................................................................................2 Amendments to 2012-2016 CIP .........................................................................................................................................2 2013-2017 CIP Overview StreetProjects..................................................................................................................3 EquipmentReplacement Fund.........................................................................................4 Project Highlights by Department...................................................................................5 CIP Summary Data Project Listing by Department(All Years)......................................................................7 Projectsby Year, 2013 thru 2017....................................................................................9 Sources and Departments Summary, 2013 thru 2017 .....................................................11 Projectsby Year, 2018 thru 2022....................................................................................12 Sources and Departments Summary, 2018 thru 2022 .....................................................13 Projects by Department, 2013 thru 2022.........................................................................14 Projects by Source, 2013 thru 2022.................................................................................17 Equipment Replacement Fund, Replacements by Deparhnent .......................................20 Equipment Replacement Fund Cash Flow, 2013-2022...................................................21 Appendix ProjectDetails,All Projects.............................................................................................22 f � INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2013 through 2017 is the sixth such document prepared by the City of Scandia. It would amend the CIP included in the March, 2009 Comprehensive Plan(as amended through December 20, 2011) replacing Appendix F of the plan in its entirety. What is a CIP? A Capital Improvement Program, or CIP, is a multi-year(typically 5 years) capital expenditure plan for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. T'he City Council must specifically authorize each one, and the associated funding,before any project may proceed. When the CIP is reviewed(ideally annually, in conjunction with the budgeting process)projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation,wastewater, water supply,parks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a"wish-list"that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that"a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool,to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP Scandia's CIP includes all capital projects that cost at least$10,000 and have a useful Gfe span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget,but would not be included in the CIP. . , Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund Existing City fund,primarily from property tax levy, set aside for capital projects. Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Equipment Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major equipment. Funds are transferred from operating budgets (primarily property tax revenues.) The fund may also receive funds realized through debt financing. General Fund Annual operating budget,primarily funded by properry tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. In addition to these sources, it is possible that future projects could be funded from donations, grants,user fees or other sources not listed. Projects benefiting an enterprise or utility fund could be paid from the appropriate fund. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems,or simply do not try to compare projects that are like"apples and oranges." There is no accepted system or"industry standard"for prioritizing projects. The Capital Improvement Committee developed the following priority rating system in 2008,which was also used for the 2009 and subsequent updates: A Critical or urgent,high-priority projects that should be done if at all possible;a special effort should be made to find sufficient funding for all of the projects in this group. B Very important,high-priority projects that should be done as funding becomes available. C Important and worthwhile projects to be considered if funding is available;may be deferred to a subsequent year. 2 1 e D Less important,low-priority projects;desirable but not essential. N/A Used for replacements of existing equipment. PROPOSED AMENDMENTS TO 2012-2016 CIP The CIP update includes a proposal to add a project in 2012: Project PW-020,purchase of a power washer for the Public Works Department, costing $13,000. The proposed funding source is the General Fund. The City Council approved a budget amendment to transfer funds to the Capital Outlays budget from Personal Services. This is an immediate need identified by the city's new Maintenance Superintendent. It would help the city better maintain and extend the life of equipment, particularly vehicles subjected to road salt. 2013-2017 CIP OVERVIEW For 2013 through 2017,the draft CIP includes 23 separate projects with a total estimated cost of over$5.6 million. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 to 20 years or even more. The plan also includes "pending"projects for which timelines (and in most cases, cost estimates)have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Projects The draft update includes some significant changes to the two largest projects in the CIP: • PW-001, Street Paving. The project that would pave the remaining gravel roads has been delayed each year. For this update of the plan, its status has been changed to"pending", meaning the specific timing has not been identified and that it is not expected to occur in the next five years. • PW-002, Street Maintenance Program. The current funding level ($300,000 per year)has been maintained,with the addition of a $2,000,000 project in 2015. The cost, funding sources and specific roads to be included will be refined after an update of the Pavement Management Plan. The goal of the 2008 Pavement Management Plan was to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. Each year the city has endeavored to increase the budget for contractual road maintenance and repairs. However,the city has yet to develop a policy and funding strategy for dealing with roads needing reconstruction. In 2012 one of the streets in the poorest condition, Melanie Trail became a focus for discussion when five options ranging from "do nothing"to complete reconstruction were identified. A survey 3 � t of residents showed strong support for a less expensive approach compared to full reconstruction— reclaiming and replacing existing bituminous. While less costly, this option could not be financed without borrowing and accompanying assessments to benefitted property owners. A larger project would be needed to achieve economies of scale, and to address a number of other roads with failing pavement. Because of existing debt obligations, the Council has expressed a preference to delay a major project until at least 2015 so that debt payments (and the required property tax levy) would not begin until 2016. In the meantime, a thin overlay and hand patching has been applied to Melanie to ensure safety and extend its life for a few more years. The update of the Pavement Management Plan is underway. Street conditions will be updated and more emphasis will be placed on the"reclaim and replace"option as a strategy for extending roadway life. The update will help the city identify the streets to be included in the 2015 project, and further refine the cost and funding sources. An assessment policy will also need to be put in place. Equipment Replacement Fund The city created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund receives transfers from the operating budget of each department depending on its equipment needs. This allows the departmental budgets for each major function to accurately show the costs of funding that function, including equipment,while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Ideally, over time the fund would receive enough funds to be on a pay-as-you-go basis. At a minimum, accumulating funds for future replacement needs will reduce need for borrowing, and flatten spikes in the annual tax levy needed to pay for major purchases. Just as for other capital projects,the decision whether or not to replace a particular piece of equipment, and what to replace it with,will need to be made by the City Council at the time of the purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is likely that some items will Equipme 2013p�2022 ent Fund not be replaced, or that new technology s�oo,000a.,��c��a,s or equipment could alter plans to replace ;aoo,000 a particular item. The initial purchase of new equipment will be considered as part s3°°,°°o of the annual operating budget, and once E200•0°° purchased, future replacements are added s,00.000 to the schedule. Eo 2013 2014 2 2016 2017 2018 2019 2020 2021 2022 In 2012,the City transferred $80,000 to -s10°'0°0 the fund. 'The draft 2013 budget and CIP -S2°°,°°o show proposed transfers of$100,000 in -asoo.000 2013 and subsequent years. The chart to _saoo,000 the right shows the cash flow in the Equipment Replacement fund from 2012- -a5°°,°°o 2021 assuming a $100,000 per year Y,a� �Tohel s Raplacarnants �Funding COI1tI'1bUt1011. ��Year End Fund 6aienu 4 ( With a$100,000 annual contribution added to the projected 2012 year-end balance($221,758) the fund would be close to cash flowing for the years 2013 through 2015. (Any income from the sale of old equipment is not included in the chart.) The City Council may wish to consider increasing the contribution to reduce the need for borrowing in futures years and to maintain some fund balance in case of the need for any emergency replacement needs. Recent interest rates have been favorable for issuing equipment certificates, so it may make sense to borrow some funds for upcoming replacements. Project Highlights by Department Administration—The study of city meeting and office space needs (A-001)has been removed from the CIP for 2013 at Council direction. Staff will work on getting a concept plan prepared as the first step in the planning process. Cost estimates for a concept plan are minimal to none. Possible building improvements to the Community Center/City Hall and the Annex continue to be listed as pending projects without dates or cost estimates. The pending Community Sign project included in the last CIP was deleted at the Council's request. Community Center—There are no Community Center projects in the 2013-2017 time frame. Pending projects included in the last CIP (irrigation system for Community Center and a placeholder for a possible project involving the Hilltop Water Company barn) were deleted at the Council's request. Fire—Most of the Fire Department projects are replacements of equipment and Fire Hall components (HVAC,roof, well pump, etc.) Engine 5180 (F-012) is scheduled for replacement in 2013, and Tanker 5711 (F-011) is scheduled for replacement in 2015. The Fire Department proposed moving Replacement of Grass Rig 5175 (F-013) from 2016 to 2017, and updating the cost of Engine 5176 Replacement(F-015) from $500,000 to $600,000. The changes have been incorporated into the draft CIP. The Fire Department requested a change to Project F-009,to expand its scope from one new civil defense siren to include six new sirens. FEMA grant restrictions only allow for one siren to be applied for each year. Therefore,the CIP will change from $200,000 to $30,000 for Civil Defense Sirens annually for six years starting in 2013, with grants expected to cover 75%of the cost. Ice Rink—The Zamboni will need to be replaced at some time. The year has been changed from 2015 to 2416 at the recommendation of the Park and Recreation Committee. Parks and Recreation—Lilleskogen and Wind in the Pines Parks continue to be the priority projects of the Park and Recreation Committee. Availability of funds from the Park Capital Improvement Fund continues to be a major limiting factor. In 2012, a small amount of cash was allocated to the project, assuming that and/or donated labor and materials can be obtained for remaining costs. The same approach to funding 2013 planned improvements is shown in the draft CIP. The timing for two trail projects added to the CIP in 2011 (PR-015, Sidewalk, 209`"to South Ball Field and PR-016, Sidewalk, Ballfield to Olinda Lane) is listed as 2013 and 2015,respectively, in the adopted CIP. The Park and Recreation Committee recommended these projects be funded in 2013. However,preliminary direction from the Council was to move them to 2014 which is what is shown in the draft CIP. The timing of a management plan for Wind in the Pines Park(PR-002) was 5 , also moved from 2013 0 2014 at the Committee's request. A new pending project—PR-018, Tennis Court Reconstruction($75,000) has been added to the draft CIP. Public Works—The two largest street projects in the plan are discussed above. The plan also continues to show the Ozark Avenue Extension (PW-003) and changes its timing from 2014 to 2015. It is unlikely that this road would be constructed until some of the land that it would serve is developed. New projects proposed by the Public Works Department are: PW-006 New Dump Truck/Plow $200,000 2014 Debt Service Fund PW-020 Power Washer $13,000 2012 General Fund PW-021 Lift for Public Works $15,000 2013 General Fund Garage PW-022 One-Ton F-550 Work $50,000 2013 General Fund Truck PW-023 Air Compressor $17,000 2014 General Fund PW-024 Utility Truck with Crane $60,000 2015 Utility/ General Fund PW-025 Tractor/Backhoe $75,000 Pending General Fund Detailed information on each project is included in appendix. Project PW-006 would add a third dump truck/plow to the city's fleet. It is assumed that the city would issue equipment certificates to fund the purchase. This would allow for the addition of a third snow-plowing route and decrease the time needed to respond to snow events. Getting the snow off the roads more quickly will also enhance the overall effectiveness of snow and ice control and reduce the need to use chemicals. The city purchased its last new dump truck in late 2011. It was intended as a replacement for a 1997 Ford plow truck. The Public Works Superintendent recommends that the city retain this truck as a backup only(since its reliability is a concern)until such time as a new truck can be purchased. The third plow route would be added at that time (proposed in 2014.)The next replacement(PW-010, the 2002 Sterling) is scheduled for 2016. After that replacement,he recommends that the replacement schedule be set at 10 years for a113 plow trucks. The remaining Public Works projects are equipment replacements. A new Lift for the Public Works Garage (PW-021) and a new One-Ton F-550 Work(PW-022) are proposed for 2013. The lift is needed to improve safety and maintenance; currently ramps are being used. The One-Ton truck is needed to do more in-house projects that will include asphalt patching,hauling material, and towing heavier trailers. It will also eliminate the need for staff to use their personal vehicles during times of increased staffing. A 2008 Ford Ranger Pickup (101-08)has been reassigned from the Building Official to the Public Works Department and its replacement is now listed as PW-019. Changes to the expected useful life and cost estimates for several items have been made but do not have a significant impact on the first 5 years of the plan. 6 City of Scandia Capital Improvement Program 2013 — 2017 Appendix � Capital Impmvement Progrnm 2013 rh� 2017 Department Community Center C�ty of Scandia, Minnesot� Contact Maintenance Sup. Type Maintenance Project# CC-�OZ Useful Life 15 years Project Name Community Center HVAC Replacement Category Buildings Priority 2:High priority Deacription Replace HVAC systems in Community Center. Juatification Equipment replaced in 2006/2007 will be at the end of its useful life. Required to keep building functioning. DRAFT for 2013-2017 Update Wednesday,December 12,2011 Capital Improvement Program 2013 rh� 2oi7 Department Community Center C�ty of Scandia, Minnesot� Contact Maintenance Sup. Type Maintenance Project# CC-��3 Useful Life 20 years Project Name Community Center Roof Replacement Category Buildings Priority 2:High priority Description Re-roof Community Center and re-paint Community Center and Warming House buildings-last done in 1999. (Warming house re-roofed in 2009) Juslificatlon Roof will be at end of its useful life. DRAFT for 2013-2017 Update Wednesday,December I2,2012 Capital Lmprovement Prng�am 2013 chru 2017 Department Fire C�ty of Scandia, Minnesota Contact Fire Chief Type Maintenance Project# F-001 Useful Life 15 years Project Name Fire Station HVAC Replacement Category Buildings Priority 2:High priority Deacripfion Replace HVAC System at Fire Hall (2015)) Justification Useful life expected. Expenditures 2013 2014 2015 2016 2017 Totai Construction/Maintenance 20,000 20,000 Total �.�0 20,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund 20,000 20,000 Total �,�� 20,000 DRAFTfor 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Program 2013 rh� 2017 Department Fire C�ty of Scandia, Minnesots Contact Fire Chief Type Replacement Project# F-��2 Useful Life 20 years Project Name Replacement of Fire Dept.Air Compressor Category Equipmend Vehicles Priority 1:Urgent,high priority Description Replacement of air compressor for filling SCBA&SCUBA tanks(2021) Justification Critical for interior fire fighting;average useful life of compresor DRAFTjor2013-1017 Update Wednesday,December 12,2012 Capital Impr�vement Program 2013 rh� 2017 Department Fire CYty of Scandia, Minnesota Contact Fire Chief Type Replacement Project# F-003 Useful Life 10 years Project Name Fire Department Radio Replacement cat�ory EquipmenV Vehicles Priority 1:Urgent,high priority Description Replace radios used for emergency communications with Washington County and fireground communication.(2018) Justification Emergency communications DRAFTfor 2013-1017 Update Wednesday,December 11,2011 Capital Impmvement Prngram 2013 rh� 2017 Department Fire CYty of Scandia, Minnesot� Contact Fire Chief Type Replacement Project# F-006 Useful Life 15 years Project Name SCBA Air Pac Replacements cac�ory Fquipmend Vehicles Priority 1:Urgent,high priority Description Replace SCBA Air Pacs, 15 at a time(2022) Justification Regular replacement of equipment at expected service life. DR,9FTfor2013-2017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 th� 2017 Department Fire C�ty of Scandia, Minnesota Contact Fire Chief Type Maintenance Project# �'+-007 Useful Life 20 years Project Name Fire Hall Roof Category Buildings Priority 2:High priority Description Replace roof at end of expected useful life.(2020) J�stificatlon DRAFT for 2013-2017 Update Wednesday,December 11,2012 Capitnl Improvement Program 2013 rh� 2017 Department Fire C�ty of Scandia, Minnesota Contact Fire Chief Type Maintenance Project# F-008 Useful Life 20 years Project Name Fire Hall Well Pump Replacement Category EquipmenU Vehicles Priority 2:High priority Descriptton Replace well pump at end of useful life. (2028) (Replaced in 2008/insurance claim) Justification DRAFTfor 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 rh� 2oi7 Department Fire CYty of Scandia, Minnesota Contact Fire Chief Type New Project# F-009 Useful Life 25 years Project Name Civil Defense Sirens Category EquipmenU Vehicles Priority 2:High priority Description Eight new civil defense sirens to increase outdoor emergency notification. Assumes 75%FEMA grant with 25%local match. Justification Public safety. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 30,000 30,000 30,000 30,000 30,000 150,000 TOtal 30,000 30,000 30,000 30,000 30,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Fund 7,500 7,500 7,500 7,500 7,500 37,500 Grants/Donations 22,500 22,500 22,500 22,500 22,500 112,500 Total 30,000 30,000 30,000 30,000 30,000 150,000 DRAFT for 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Prngram 2013 rh� 2017 Department Fire CYty of Scandia, Minnesota Contact Fire Chief Type Replacement Project# F-�1� Useful Life 20 years Project Name Rescue 5179 Replacement cac�ory Equipment/Vehicles Priority N/A DCSC1;phOII Replacement of Rescue 5179(current truck chassis pruchased in 2009,built in 2010.) Justlfication DRAFT for 2013-2017 Update Wednesday,December 12,2012 Capital Impmvement Program 2013 rh� 2017 Department Fire C�ty of Scandia, Minnesota Contact Fire Chief Type Replacement Project# F-011 Useful Life 20 years Project Name Tanker 5177 Replacement c$t�ory EquipmenU Vehicles Priority N/A Deacription Tanker 5177 Replacement Jostification Expenditures 2013 2014 2015 2016 2017 Total Equip/VehiGes/Fumishings 180,000 180,000 Total �so,000 180,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 180,000 180,000 Total 1�.�0 180,000 DRAFTfor2013-2017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 rh� 2017 Department Fire CYty of Scandis, lV�innesots Contact Fire Chief Type Replacement Project# F-012 Useful Life 25 years Project Name Engine 5180 Replacement Category EquipmenU Vehicles Priority N/A DCSCTI(1ti0II Engine 5180 Replacement(2013) Justification Expenditures 2013 2014 2015 2016 2017 Total Equip/Vehicles/Furnishings 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 300,000 300,000 Total 300,000 300,000 DR,4FT for 2013-2017 Update Wednesday,December 11,2012 Capit�l Improvement Program 2013 rh� 2017 Department Fire C�ty of Scandia, Minnesota Contact Fire Chief Type Replacement Project# F-013 Useful Life 20 years Project Name Grass Rig 5175 Replacement Category EquipmenU Vehicles Priority N/A Descriptton Grass Rig 5175 Replacement (2017) Justification Expenditures 2013 2014 2015 2016 2017 Total EquipNehiGes/Fumishings 60,000 60,000 To� 60,000 60,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Repfacement Fund 60,000 60,000 To� 60,000 60,000 DRAFTfor 2013-2017 Update Wednesday,December 12,2012 Capital Impmvement Pmgrnm 2013 ch� 2017 Department Fve CYty of Scandia, Minnesota Contact Fire Chief Type Replacement Project# F-014 Useful Life 20 years Project Name Tanker 5178 Replacement Cat o Other � � Priority N/A Description Tanker 5178 Replacement (2023) .h�sti5cation DRAFTjor 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Program 2013 rh� 2017 Department Fire C�ty of Scandia, Minnesota Contact F've Chief Type Replacement Project# F-015 Useful Life 25 years Project Name Engine 5176 Replacement Category Other Priority N/A Description Engine 5176 Replacement (2025) Juslification DRAFT for 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 thru 2017 Department �ce�� CYty of Scandia, Minnesots Contact Park and Rec Committee Type Replacement Project# �-��2 Useful Life 25 years Project Name Zamboni Replacement Cat o ui menU Vehicles � 1'Y E9 P Priority N/A Description Replacement of(used)Zamboni for outdoor ice rink JustiBcation End of useful life of existing equipment. Expenditures 2013 2014 2015 2016 2017 Total Equip/Vehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2013 2014 2015 2016 2017 Total Grants/Donations 40,000 40,000 Total 40,000 40,000 DRAFTfor2013-20/7 Update Wednesday,December 12,2012 Capit�l Improvement Program 2013 rh� 2017 Depar[ment Parks and Recreation CYty of Scandia, Minnesot� Contact Pazk and Rec Committee Type Improvement Project# PR-001 Useful Life 20 years Project Name Lilleskogen Park Improvements Category Park Improvement Priority 2:High priority Desc�iption Preliminary Cost Estimate from Lilleskogen Park Plan,January 2007&estimates from SRF Inc.,April 2008,parking lot design&estimates June 2011 Phase 1,2009 ($24,800) 1. Site surveying and engineering for water control structure: $13,800 2. Construction/earthwork: $10,000 3. Weed Management: $1,000 Phase 2,2011 4.Parking Lot Design($6,000) Phase 3,2012 5.Parking Lot Constrution($44,000) Phase 4,2013($103,000) 5. Site utilities: $8,000 6. Trails and Board: $90,000 7. Electrical(parking lot security lighting) $5,000 Phase 5,2014($47,500) 6. Vegetation removals($21,500) 7. Landscaping/vegetation restorations($26,000) Phase 6,2015 ($36,000) 8. Site furnishin s icnic shelter,tables,benches,si a e etc. Justificalion #1 priority of Park and Recreation Committee Park is gateway to village center;connection to pedesh-ian trails,accessible to school. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 103,000 47,500 15,000 165,500 EquipNehicles/Furnishings 21,000 21,000 Total 703,000 47,soo �,000 �as,�oo Funding Sources 2013 2014 2015 2016 2017 Total Grants/Donations 98,000 98,000 Park Improvement Fund 5,000 47,500 36,000 88,500 TOt81 103,000 47,500 36,000 186,500 DR,9FT for 2013-2017 Update Wednesday,December 12,2012 Capit�l Improvement Pmgram 2013 rh� 2017 Department Parks and Recreation C�ty of Scandia, Minnesoffi Contact Park and Rec Committee Type Improvement Project# PR-002 Useful Life 20 years Project Name Wind in the Pines Park Category Pazk Improvement Priority 3: Worthwhile Deacription Site Survey and Boundary Markers-$4,800(2010) Signage/furnishings--$2,000(2011) Natural Resources Management Plan-- $10,000(2014) Justificatlon Second priority of Park and Recreation Committee. Stairs/trail improvement needed to allow use of steep trail without erosion and keep users from trespassing on private property. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Improvement Fund 10,000 10,000 ToW 10,000 10,000 DRAFT for 1013-2017 Update Wednesday,December 11,1011 Capital Impmvement Pmgram 2013 ch� 2017 Department Pazks and Recreation C�ty of Scandia, Minnesota Contact Pazk and Rec Committee Type Maintenance Project# PR-007 Useful Life 20 years Project Name Lighted Ball Field Improvements--Infeld cec�o�y Park Improvemec�t Priority 3: Worthwhile Description Grade and rebuild infield to correct drainage;grade and plant trees behind west outfield fence. Justification Requested by Scandia Softball Association. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Fund 7,500 7,500 Grants/Donations 7,500 7,500 Total 15,000 15,000 DRAFTfor 2013-2017 Update Wednesday,December 11,2012 Capital Impmvement Program 2013 rh� 2017 Department Parks and Recreation City of Scandia, Minnesots Contact Administrator Type Improvement Project# PR-015 Useful Life 2o y� Project Name Sidewalk,209th to South Ball Field Category Park Lnprovement Priority 3: Worthwhile Description Construction sidewalk on east side of Olinda(CR3)from 209th Street to South Ball Field. Cost based on 2011 City Engineer's estimate. JustlScation Need identified in 2011 Trail Plan. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 34,000 34,000 Totsl 3a,000 �� Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Fund 34,000 �� Total 34,000 34,000 DRAFT for 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Program 2013 ch� 2oi7 Department Parks and Recreation CYty of Scandia, Minnesota Contact Administrator Type Improvement eroject# PR-016 Useful Life 20 years Project Name Sidewalk,Ballfield to Olinda Lane ca��ory Park Improvement Priority 3: Worthwhile Deacription Construct sidewalk on the west side of Olinda Lane(County Rd.3)from Lighted Ballfield driveway north to Olinda Lane. Cost based on 2011 City Engineer's estimate. Justification Need identified by 2011 Trail Plan. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 79,000 79,000 Total 7s,000 �9,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Fund 79,000 79,000 Total 79,000 79,000 DRAFT for 2013-2017 Update Wednesday,December 12,1012 Capital Improvement Program 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Engineer Type Maintenance Project# PW-002 Useful Life Variable Project Name Street Maintenance Program Category Road Reconswction Priority 1:Urgent,high priority Description Ten-year rehab.Program including crack sealing and seal coat,reclaim and overlay,reconstruction,as recommended by 2008 Pavement Management Plan(UPDATE iJNDERWAY) Jostificatfon Maintain investment in paved roadways.Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and reconstruction program,beginning with street reconstruction project in 2015. Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 300,000 300,000 2,300,000 300,000 300,000 3,500,000 TOtal 300,000 300,000 2,300,000 300,000 300,000 3,500,000 Funding Sources 2013 2014 2015 2016 2017 Total Debt Service Fund 2,000,000 2,000,000 General Fund 300,000 300,000 300,000 300,000 300,000 1,500,000 Total 300,000 300,000 2,300,000 300,000 300,000 3,500,000 DR,4FT for 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Program 2013 rh� 2017 Department Public Works City of Scandia, lVlinnesota Contact Engineer Type New Project# PW-003 Useful Life 20 years Project Name Ozark Ave. Extension car�o�-y Road Construction Priority 3: Worthwhile Deacription New street segment from end of existing Ozark Ave.to CR 52(Oakhill).33 miles ROW Acquisition,Construction all related improvements--$Imillion per mile. May be partially assessed(?) JueHfication See Comprehensive Plan(Transportation Plan) Expenditures 2013 2014 2015 2016 2017 Total Construction/Maintenance 333,333 333,333 TotBl 333,333 333,333 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Fund 333,333 333,333 TOtel 333,333 333,333 DRAFT for 2013-2017 Update Wednesday,December 12,1012 Capital Improvement Program 2013 rh� 2oi7 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# PW-004 Useful Life ]0 years Project Name Pickup w/Plow Replacement 2008 Ford F350 (102-08) cat�o,y EquipmenU Vehicles Priority N/A Descdption Replace 2008 Ford F350 Pickup w/Plow (102-08) Juetification Useful life of equipment. Used for day-to-day maintence operations and to plow small streets&cul-de-sacs DRAFTfor 2013-2017 Update Wednesday,December 11,1011 Capital Improvement Program 2013 rh� 2017 Department Public Works CYty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# Pw-�05 Useful Life 7 years Project Name John Deere Tractor Mower wBroom & Blower(303-09) cac�o�y EquipmenU Vehicles Priority N/A Description John Deere Tractor Mower w/Broom&Blower,planned replacements (303-09) Juslification Replace at end of useful life. Expenditures 2013 2014 2015 2016 2017 Total Equip/Vehicles/Fumishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 25,000 25,000 TOtal 25,000 25,000 DRAFT for 2013-1017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 thru 2017 Department Public Works CYty of Scandia, Minnesota Contact Maintenance Sup. Type New project# PW-006 Useful Life 10 years Project Name New Dump TrucW Plow(Replace 201-97) Category EquipmenU Vehicles Priority 1:Urgent,high priority Deacdption New tandem-axel plow truck.Trade or sell 1997 Ford 8000 Dump Truck w/Plow(201-97)retained for a back-up afrer purchase of Mack(203-11) Justification Improve speed of snow removal by adding a third route. Expenditures 2013 2014 2015 2016 2017 Total Equip/Vehicles/Furnishings 200,000 200,000 Total 200,000 200,000 Funding Sources 2013 2014 2015 2016 2017 Total Debt Service Fund 200,000 200,000 Total 200,000 200,000 DRAFTfor 2013-2017 Update Wednesday,December 12,1012 Capital Im�provement Program 2013 rh� 2017 Department Public Works CYty of Scandia, Minnesotn Contact Maintenance Sup. Type Replacement Project# PW-007 Useful Life 10 years Project Name Tiger Ditch Rear Mower Replacement cec�ory EquipmenU Vehicles Priority N/A Deacription Tiger Ditch Rear Mower Replacement(attachment for 1999 JD 6410 Tractor,302-99) Juslification Useful life of equipment(8 years 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years. DRAFT for 2013-2017 Update Wednesday,December 11,1012 Capital Innprovement Pmgram 2013 rh� 2017 Department Public Works CYty of Scandia, Minnesots Contact Maintenance Sup. Type Replacement Project# Pw-�Og Useful Life 10 years Project Name Tiger Boom Mower Attachment Replacement Category EquipmenU Vehicles Priority N/A Descdption Tiger Boom Mower Replacement (attachment for 1999 JD 6410 Tractor,302-99) JustiScation Useful life of equipment(6 years on 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to]0 years. Expenditures 2013 2014 2015 2016 2017 Total EquipNehicles/Furnishings 12,000 12,000 Total 12,000 12,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 12,000 12,000 Total 12,000 12,000 DRAFT jor 2013-2017 Update Wednesday,December 11,2011 Capital Imprnvement Prngram 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# pw-��9 Useful Life 10 years Project Name 1999 JD-6410 Tractor Replacement(302-99) cat�ory Equipmenb Vehicles Priority N/A Descdption 1999 JD-6410 Tractor Replacement(302-99) Justification Replace at end of useful life. After 2014,reduce replacement cycle to 10 years. Expenditures 2013 2014 2015 2016 2017 Total EquipNehicles/Fumishings 60,000 60,000 Total 60,00o so,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 60,000 60,000 Total so,000 so,000 DR,4FTfor 2013-1017 Update Wednesday,December 11,2012 Capital Impmvement Program 2013 rh� 2017 Department Public Works CYty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# Pw-�1� Useful Life 10 years Project Name 2002 Sterling Dump Truck/Plow Replacement(202-02) cet�ory Equipmend Vehicles Priority N/A DescripHon 2002 Sterling Dump Truck w/Plow Replacement(202-02) J�atification Replace at end of useful lfe. Replace single-axel with tandem-axel truck. Expenditures 2013 2014 2015 2016 2017 Total EquipNehicles/Fumishings 200,000 200,000 Total 200,000 200,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Replacement Fund 200,000 200,000 Total 200,000 200,000 DRAFT for 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Pmgram 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# pw-012 Useful Life 15 years Project Name Asphalt Patching Equipment(312) Cat o ui mend Vehicles eB �'Y E9 P Priority N/A Description Asphalt trailer"hot box"(312) JustificaHon Replace at end of useful life. Reduce need to contract out small road repairs;respond more quickly to emergency repairs. DRAFT jor 2013-2017 Update Wednesday,December 12,2012 . � Capital Improvement Prngram 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# PW-014 Useful Life 10 years Project Name Pickup w/Plow Replacement 2011 Ford F250 (103-11) cac�ory EquipmenU Vehicles Priority N/A �BCtf�11�0II Pickup w/Plow Replacement 2011 Ford F250(103-11) Justificalion Useful life of equipment.. Used for day-to-day maintence operations and to plow small streets&cul-de-sacs DRAFT for 1013-2017 Update Wednesday,December 12,2012 � Capital Improvement Pmgram 2013 rhru 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# PW-015 Useful Life 10 years Project Name Skid Loader and Trailer Category EquipmenU Vehicles Priority N/A Description 2012 New Holland Skid Loader Justification Replace at end of useful life. DR,9FTfor 2013-2017 Update Wednesday,December 12,2012 Capital Improvement Program 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# PW-016 Useful Life 20 years Project Name 1998 John Deere Motor Grader Replacement(301-98) car�ory EquipmenU Vehicles Priority N/A Deecriptlon Replace 1998 John Deere Motor Grader(301-98) Justlfication Replacement at end of useful life is needed if remaining gravel roads are not paved and/or existing paved roads are not reconstructed. DR,9FT for 2013-2017 Update Wednesday,December 11,2012 Capital Improvement Prngr$m 2013 rh� 2017 Department Public Works CSity of Scandia, Minnesots Contact Maintenance Sup. Type Replacement Project# PW-017 Useful Life 10 years Project Name 2011 Mack Dump Truck/Plow Replacement(203-11) cat�ory EquipmenU Vehicles Priority N/A Descrlp�ion 20]1 Mack Tandem Dump Truck w/Plow Replacement(203-11) JustiScation Replace at end of useful life. DRAFT for 2013-2017 Update Wednesday,December 11,2011 Capital Improvement Progiam 2013 rh� 2017 Department Public Works CYty of Scandia, Minnesots Contact Maintenance Sup. Type Replacement Project# PW-019 Useful Life ]0 years Project Name 2008 Ford Ranger Replacement(101-08) cec�o►y ou�� Priority N/A Deac�fiption Replace 2008 Ford Ranger Pickup Truck(101-08). Originally assigned to Building Official,reassigned to Public Works Dept.in 2012 for 2013 CIP Update. Replace with larger 4x4 pickup. Jostificatlon Replace at end of useful life. DR,9FT for 2013-2017 Update Wednesday,December/l,2012 Capital Impmvement Pmgiam 2013 rh� 2017 Depar[ment Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type New Project# PW-020 Useful Life 20 years Project Name Power Washer Category Equipment/Vehicles Priority 1:Urgent,high priority Deacription Power washer. JustlBcation Needed to better maintain and extend the life of equipment,particularly vehicles subjected to road salt. DRAFTfor 2013-2017 Update Wednesday,December 12,2012 Capital Im�mvement Program 2013 rh,� 2oi7 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type New Project# PW-021 Useful Life 20 years Project Name Lift for Public Works Garage Category Equipment/Vehicles Priority 1:Urgent,high priority Deacription Intall vehicle lift in public works garage. Justification Improved vehicle maintenance and safety. Expenditures 2013 2014 2015 2016 2017 Total EquipNehicies/Fumishings 15,000 15,000 TOtel 15,000 15,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund 15,000 15,000 Total 75,000 15,000 DRAFT for 2013-2017 Update Wednesday,December 11,2012 Capital Improvement Pmgram 2013 rh� 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type New Project# Pw-�22 Useful Life ]0 years Project Name One-Ton F-550 Work Truck cet�o�y FquipmenU Vehicles Priority 2:High priority Deacription New one-ton F-550 h-uck with dump bed. JusHfication Need additional vehicle for daily public works activities;larger truck capable of hauling small loads of material(such as gravel)and pulling heavier trailer(such as skid steer)loads will add flexibility. Will allow some tasks to be performed by one person instead of two. Expenditures 2013 2014 2015 2016 2017 Total Equip/VehiGes/Fumishings 50,000 50,000 Total su,000 so,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund 50,000 50,000 Total 50,000 50,000 DRAFTfor 2013-1017 Update Wednesday,December 12,1011 Capital Improvement Program 2013 rh� 2017 Department Public Works C�ity of Scandia, Minnesota Contact Maintenance Sup. Type New Project# PW-023 Useful Life 20 years Project Name Air Compressor Category EquipmenU Vehicles Priority 3: Worthwhile Descrlp8on Air compressor on trailer. JustiBcatlon Needed for field work such as sign installation. Expenditures 2013 2014 2015 2016 2017 Total Equip/Vehicles/Furnishings 17,000 ��0� Total �7,000 77,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund 17,000 17,000 Total 17,000 17,000 DRAFTfor 2013-2017 Update Wednesday,Decem6er/2,2012 Capital Improvement Program 2013 rhru 2017 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type New Project# PW-024 Useful Life 10 years Project Name Utility Truck with Crane Category FquipmenU Vehicles Priority 3: Worthwhile Description Utility turck with crane to be used for pump maintenance and other utility work. Justification Needed if city is to assume full responsibiltiy for mainmeance of wastewater treatment systems. Cost would be shared by 201 and Uptown Funds. Expenditures 2013 2014 2015 2016 2017 Total EquipNehicles/Fumishings 60,000 60,000 Ta� 60,000 60,000 Funding Sources 2013 2014 2015 2016 2017 Total General Fund 30,000 30,000 Sewer Fund(201) 30,000 30,000 Total ��o so,0oo DRAFT for 1013-1017 Update Wednesday,December 11,2012 Capital Impmvement PrngYsm 2013 rh� 2017 Department Uptown Sewer City of Scandia, Minnesots Contact Type Improvement Project# US-��1 Useful Life 15 years Project Name Equalization Tank,Pretreatment Unit and Pump Tank ca��o�.y uc�>>t�� Priority l:Urgent,high priority Description Addition of an equalization tank,aerobic pretreatment unit,new Uptown pump tank and run time meters to the Uptown Sewer System. Justification As recommended by the 2012 Uptown Sewer System Master Plan and a condition of the Washington County MST'S Operating Permit. DR,4FT for 2013-2017 Update Wednesday,December 12,2012