5.a)1) 12-21-2010 Regualr Meeting � S Q � ,�
December 21, 2010
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:00 p.m. Following the Pledge of Allegiance, roll call was taken.
The following council members were present: Council members Connie Amos, Pete Crum, Chris
Ness, Dolores Peterson and Mayor Dennis Seefeldt. Staff present: City Administrator Anne
Hurlburt, City Attorney Dave Hebert, Building Official/Maintenance Supervisor Steve Thorp,
Fire Chief Jim Finnegan, Treasurer Colleen Firkus and Deputy Clerk Brenda Eklund.
PUBLIC FORUM
Recognitio� of Outgoing Mayor Dennis Seefeldt and Outgoing Council Members Pete Crum
and Dolores Peterson (Resolutions 12-21-IO-Ol, 12-21-10-02 and 12-21-10-03)
Ness, second by Amos, moved to adopt the following resolutions, recognizing the service of
outgoing Mayor Seefeldt and Council Members Crum and Peterson: Resolution No. 12-21-
10-01, 12-21-10-02 and 12-21-10-03. The motion carried 5-0.
Council member Ness presented outgoing Mayor Dennis Seefeldt and outgoing Council
members Pete Crum and Dolores Peterson with framed resolutions which recognized their many
years of public service.
Washington County Commissioner Dennis Hegberg offered his thanks and appreciation for the
many years that he had worked with Denny, Dolores and Pete in township and city government.
The council recessed for a short reception until 7:25 p.m.
APPROVAL OF AGENDA
Peterson, second by Amos, moved to approve the agenda as presented. The motion carried
5-0.
APPROVAL OF CONSENT AGENDA
The following consent agenda was presented:
a) Minutes
1) November 16, 2010 Regular Meeting
2) December 7, 2010 Meeting
b) Treasurer's Report
Beginning Balance 11/O1/10 $1,677,523.18
Receipts + 29,294.62
Expenditures $382,207.51
Payroll 25,004.12 - 407,211.63
Adjustments: Safe deposit box cleared 35.00
in October
Ending Balance 11/30/10 $1,299,641.17
c) Payment of Vouchers
December 21, 2010
Scandia City Council
Page 2 of 4
d) 2011 Liquor Licenses
1) Meister's Bar& Grill, Combination On/Off-Sale and Sunday Intoxicating
2) Mi Casita Mexican Grill, On-Sale/Sunday On-Sale Intoxicating
e) Accept Donations in Memory of John Morrison (Resolution No. 12-21-10-04)
Ness, second by Peterson, moved to approve the Consent Agenda as presented, with the
condition that Mi Casita's Certificate of Insurance is received by December 31 (Agenda
Item S.d)2).) The motion carried 5-0.
PUBLIC HEARING: ADOPTION OF 2011 BUDGET AND FINAL PROPERTY TAX
LEVY AND 2011-2015 CAPITAL IMPROVEMENTS PROGRAM (RESOLUTIONNO.
12-21-10-OS)
A public meeting was held on the proposed 2011 budget and tax levy on December 7, 2010. No
changes were made to the draft budget or Capital Improvement Program that was presented at
the public meeting.
Peterson, second by Crum, moved to adopt Resolution 12-21-10-05, Adopting the 2011
Budget and Certifying Property Tax Levy Payable in 2011 and Adopting the 2011 through
2015 Capital Improvement Plan. The motion carried 5-0.
A total levy of$2,013,651, an increase of 4.95% over last year, will be certified to the County
Auditor to be raised by property tax payable in 2011.
PARK AND RECREATION COMMITTEE
Alex Bildeaux, Park and Recreation Committee Chair, reported on the annual Vinterfest event
being held on February 5, 2011. New this year will be a chili cook-off competition.
POLICE DEPARTMENT
The Council received the monthly police report of calls and citations. Illegal dumping occurred
near the Bone Lake boat launch, and parking issues and complaints in the Village Area were
received.
FIRE DEPARTMENT
Fire Chief Jim Finnegan reported that the depamnent responded to twenty-four calls in
November, fourteen which were medical related. The new firefighters have completed their
classroom and practical training, and are now studying for the National Registry test.
Fire Chief Finnegan extended his appreciation to the outgoing mayor and council members.
Appointment of Ernie Yoch to Fire Captain
Bill Schwartz has notified Chief Finnegan that he is stepping down from the Fire Captain
position. Chief Finnegan has appointed Ernie Yoch to fill the position, for a term beginning
December 21, 2010 through December 20, 2012. Peterson, second by Ness, moved to approve
the appointment of Ernie Yoch to the position of Fire Captain. The motion carried 5-0.
December 21, 2010
Scandia City Council
Page 3 of 4
BUILDING OFFICIAL/MAINTENANCE SUPERVISOR
Building Official/Maintenance Supervisor Steve Thorp reported that the F250 pick-up truck,
which was recently approved for replacement of the 1995 GMC pick-up truck, has been ordered
but may take until March 2011 for delivery. Construction of the sand/salt shed is close to
completion. Final mining inspections have been done for the Bracht and Tiller sites.
CITY ADMINISTRATOR
Gammelgarden Connection to Uptown Sewer System
City Administrator Anne Hurlburt presented a staff report concerning the Council's request that
the Gammelgarden Museum be invoiced for a fee to connect to the city's Uptown Sewer System.
The Museum was built in 2003 and connected to the uptown system, but research into past
records show that a connection fee was never paid. This issue came up earlier in the year when
the Edward Jones building was added to the system. Administrator Hurlburt explained that there
is no formula in the ordinance governing the Uptown Sewer System to determine the
Gammelgarden's proportionate share of the system cost. Any payment now would need to be
negotiated. Several approaches to determine an equitable fee were examined, ranging from
$1,520 to $9,041.
Council member Peterson acknowledged that the Museum should be obligated to pay a
negotiated fee, as the museum should be treated as a business. Peterson stated that the city has
spent many taxpayer dollars towards this system.
Mayor Seefeldt stated that the connection fee for the Edward Jones building was evaluated
against the cost assessed to R&B Auto and the Yoga Hus. A $500 fee was agreed upon which
took into account the expected low water use for a one or two-person office.
Kevin Nickelson, Gammelgarden Board President, stated that staff is also researching records for
evidence of payment. Mr. Nickelson felt a fair cost may fall between $1,700 and $3,000,
depending on a cost based on a volume use/hook-up ratio.
Council directed Administrator Hurlburt to calculate a cost based on a 75/25 ratio of volume
use/hook-up charge and send a proposed bill to the Museum.
Timeline for Completing Zavoral Mining and Reclamation Project EIS(Environmental
Impact Statement)
At the December 7 meeting, Council directed staff to work with AECOM and Tiller Corporation
to develop a timeline for completion of the EIS. Administrator Hurlburt reported on the meeting
in which projected submission dates and PAC meetings were agreed upon. If all information is
delivered and completed according to the proposed dates, a draft EIS could be submitted by
September 2011.
Mike Caron, Tiller Corparation, was present to answer any questions. Mr. Caron stated that the
schedule could be moved up depending on AECOM's review of Tiller's data.
December 21, 2010 +
Scandia City Council
Page 4 of 4
JOINT POWERS AGREEMENT WITH MINNESOTA DEPARTMENT OF NATURAL
RESOURCES FOR REPLACEMENT OF GOOSE LAKE AERATOR (RESOLUTION
NO. 12-21-10-06)
The DNR has offered to replace the current Goose Lake aerator with a newer, more efficient
model. The DNR would pay the entire purchase price up to $6,000. The city would pay for any
electrical wark needed for hook-up, and continue to pay the ongoing utility and maintenance
costs. Peterson, second by Crum, moved to adopt Resolution No. 12-21-10-06, Approving
Joint Powers Agreement with the State of Minnesota Department of Natural Resources for
Purchase and Operation of the Goose Lake Aerator. The motion carried 5-0.
CONSIDER"NO PARHING" SIGNS ON OLINDA TRAIL BETWEEN SCANDIA
TRAIL AND 209TH STREET
Building Official/Maintenance Supervisor Steve Thorp has investigated the on-street parking
complaints in the Village Center along Olinda Trail (County Road 3). Parked vehicles have
hampered the County's snow removal efforts and led to difficult conditions for the downtown
businesses.
Ordinance No. 43 does not allow parking on city streets between 2:00 a.m. and 6:00 a.m. for
more than sixty minutes, but this does not apply to County or State owned roads. Washington
County Public Works Department has offered to pay for and install "No Parking" signs if the
Council requests this. The County recommended a parking ban be designated from 2:00 a.m. to
7:00 a.m. from November 1 through April 1.
Sue Rodsjo and Wayne Schmitt, local business owners, were present to request that the Council
delay action until other possible solutions can be worked out. Ms. Rodsjo explained that off-
street parking arrangements are in place for the remainder of this winter season. Mr. Schmitt will
explore a parking arrangement behind his building once the snow melts off this spring.
Administrator Hurlburt suggested that the Council postpone action until the business owners can
analyze longer-term solutions and parking arrangements.
Peterson, second by Ness, moved to postpone action on requesting "No Parking" signs until
this issue is re-evaluated in April 2011.
ADJOURNMENT
Peterson, second by Amos, moved to adjourn the meeting. The motion carried 5-0.
The meeting adjourned at 8:10 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk