8.f)2) Part-Time Maintenance Worker Position � .
Meeting Date: 01/18/2011
Agenda Item:
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City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651) 433-2274
ACtion Requested: Receive a report on the part-time maintenance worker position in the
2011 budget, and give direction for next steps.
Deadline/ Timeline: N/A
Background: • The adopted 2011 budget includes a new part-time (.7 FTE/ 28
hrs/week average)maintenance worker position. The position is
budgeted across three departments: Public Works (.25 FTE),
Community Center(.25 FTE) and Parks (.2 FTE.) The estimated
pay is $14.00 per hour, plus PERA, FICA and Medicare.
• In the past, the city had a similar .6 FTE position in the Public
Works department. It was eliminated in 2009 after a retirement, in
favor of using temporary seasonal help. Staff has found that the
position is needed year-round, and can replace some of the
seasonal staffing and contractual services in the current budget.
The total cost of the position is estimated at approximately
$25,100. ARer taking into account the cost of reducing seasonal
labor and contractual services, the net cost of the new position is
estimated at about $10,900 across all three budgets.
• The next steps would be Council approval of the position
description (see attached) and the method for filling the position.
Preliminary discussions with the Human Resources Committee
and the Council in 2010 indicated a preference for filling the
position from within (a current seasonal employee.) However, the
current Council and new Human Resources Committee may wish
to have further discussion before authorizing staff to proceed.
Recommendation: I recommend that the Council discuss the next steps to be taken to fill
the position. One option would be to refer the matter to the new
Human Resources Committee and then place it on the agenda for the
February 8 work session meeting for full Council discussion.
Attachments/ • Draft Position Description
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(PT Maintenance Position)
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Draft for City Council Review
City of Scandia, Minnesota
POSITION DESCRIPTION
TITLE: MAINTENANCE WORKER, PART-TfME
STATUS: Part-time (averaging 28 hours/weelC), regular position.
Normal working hours, per personnel policy
Subject to emergency call-ou�or off-hQur work assignments
FLSA Non-Exempt
REPORTS TO: Building Official/ Maintenance Supervisor
City Administrator
City Council
PRIMARY OBJECTIVE: Perform a wide variety of semi-skilled tasks involved in the
maintenance and operation of city facilities and infrastructure.
ESSENTIAL FUNCTIONS:
1. Maintain grounds of city facilities includ�ng Community Center, Public Works/Fire
Hall, Annex, parks, bail fields and boat Iandings. Duties include cutting, trimming
and fertilizing, tree and shrub planting and maintenance, brush and trash
removal, and similar tasks.
2. Perform janitorial work at Community Center and other city buildings, including
cleaning of office, shop, restroom and kitchen areas, floor cleaning, dusting, trash
and recycling removai, window cleaning, monitoring and maintaining supplies of
consumable products and supplies. Set up and take down furnishings and
equipment for events and meetings.
3. Perform building and equipment maintenance at the Community Center and
other city buildings, including kitchen equipment maintenance, minor plumbing
and electrical repairs, painting, decorating and trash removal. Install, maintain
and remove street Iight and Community Center decorations.
4. Remove snow from city parking lots, city sidewalks and other locations as
assigned. Plow snow, and sand and de-ice roads, as needed during snow
storms or emergency situations.
5. Assist with road maintenance including mowing, road sign replacement, trash
and dead animal removal, inspection and removal of any road hazard such as
fallen trees, limbs or brush. Assist with road patching or other maintenance tasks
not requiring operation of heavy equipment or commercial vehicles as assigned.
6. Perform mechanical maintenance of equipment including mower and lawn and
landscaping equipment.
7. Perform and document routine inspections of city facilities for safety and
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maintenance needs.
8. Read utility meters.
9. Determine and perform preventative maintenance and safety checks on all
equipment used.
10.Attend safety meetings and other training as required.
11.Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
1. Knowledge of and skill in operation of equipment.
2. Knowledge of park and landscape maintenance practices.
3. Ability to make minor repairs and adjustments to equipment.
4. Building maintenance skills.
5. Mechanical aptitude.
6. Ability to do some lifting, bending, climbing, reaching, overhead pushing and
pulling.
7. Agility to perform job responsibilities in climatic extremes
8. Ability to work overtime or be on call as necessary and assigned.
EXAMPLES OF PERFORMANCE CRITERIA:
1. Maintenance workers perform as a team to accomplish objectives.
2. Facilities and equipment are maintained in a neat, clean and orderly manner at
all times.
3. Equipment and labor are uti�ized appropriately, effectively and safely.
4. Communicates with elected officials, staff and citizens in a polite and courteous
manner.
5. Keeps supervisor informed of all significant matters he/she must know to perform
his/her responsibilities effectively.
MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent education.
2. Experience in landscape and building maintenance work involving the operation
of a variety of equipment.
3. Valid driver's license and good driving record.
SUPERVISION OF OTHERS: None
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