9.f) Amendment to Ordinance 91, Rules for Organization and Procedures of the City Council s
Meeting Date: 1/18/2011
Agenda Item: � �
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City Council Agenda Report
City of Scandia
14727 209t" St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt Ordinance No. 125, an Amendment to Ordinance No. 91, Rules for
Organization and Procedures of the City Council.
Deadline/ Timeline: N/A
Background: • At the January 11, 20l 1 work session, the Council reviewed Ordinance
No. 91 and directed staff to prepare an amendment for consideration at the
January 18 meeting.
• The first amendment is to Section 1, regarding meetings. The Council
would no longer hold a meeting concurrent with the Planning
Commission. The Planning Commission would meet independently on
the first Tuesday of the month at 7:00 pm. The Council would hold a
work session meeting on the second Tuesday of the month at 6:30 p.m.
The work session could be cancelled if there is no business to come
before the Council. Recommendations made by the Planning
Commission on the first Tuesday would be considered by the Council at
the regular meeting on the third Tuesday of the month.
• This change would make Scandia's procedures consistent with how
Planning Commissions and Councils throughout the state operate. It will
allow for more independence on the part of the Planning Commission.
The time between the two meetings can be used for the applicant to make
revisions requested by the Commission before Council approval. It is
hoped that it will reduce some confusion that sometimes occurs between
the roles of the Commission & Council. It may also make it easier to
televise the meetings (as the Commission will be seated at the dais) and
for the public to hear the proceedings.
• The second amendment is to Section 8, Subdivision 3 regarding the Park
and Recreation Advisory Committee, reducing the number of inembers
from nine to seven.
Recommendation: I recommend that the Council adopt the ordinance.
Attachments/ • Draft Ordinance No. 125 (Redlined)
Materials provided: . Draft Ordinance No. 125 (Clean Version)
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(Ordinance125)
Page 1 of 1
O1/13/11
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CITY OF SCANDIA
ORDINANCE NO.: 125
AN ORDINANCE AMENDING ORDINANCE NO: 91,
AN ORDINANCE ESTABLISHING RULES FOR THE ORGANIZATION AND
PROCEDURE OF THE CITY COUNCIL OF THE CITY OF SCANDIA
The City Council of the City of Scandia, Washington County, Minnesota hereby ordains:
Section 1. Amendment. Ordinance No. 91, Section 1, MEETINGS, shall be amended to read
as follows:
Section 1. MEETINGS
Subdivision 1. Regular meetings. Regular meetings of the city council shall be
held on the third Tuesday of each calendar month at 7:00 p.m. Any regular meeting
falling upon a holiday shall be held on the next following business day at the same time
and place, unless otherwise determined by a majority vote of the Council. The city clerk
shall maintain a schedule of regular meetings. This schedule shall be available for public
inspection during regular business hours at the city clerk's office. All meetings, including
special emergency meetings, shall be held at the Scandia Community Center, 14727 209`h
Street North.
Subdivision 2. Work sessions. A work session meetin�of the of the citv council
shall be held on the second Tuesday of each calendar month at 6:30 p.m. The city clerk
shall include these meetings on the schedule of ineetings available for public inspection.
Work sessions may be cancelled by the Mayor if there is no business to come before the
council, with at least 24 hours notice to each member of the council.
Subdivision �3. Meetings �-of the Planning Commission. A meeting of the
�'�*-• r^��^^�'Planning Commission shall be held on the first Tuesday of each calendar
monthat 7:00 p.m. rr�,o r:�., r,,,,,,,.;i ,,,00�;,,,� ��,�ii �,o ,. ��;,,,,oa ..,�,;io .�,o ni.,,,,,;,,,.
. . ,
The
Planning Commission Chair or any two members of the Commission mav call a special
meeting. The city clerk shall post notice of special meetings at least three davs prior to
the special meetin��and provide at least 24 hours written notice to each member of the
Commission.
ISubdivision 34. Special meetings. The mayor or any two members of the
council may call a special meeting of the council upon at least 24 hours written notice to
each member of the council. This notice shall be delivered personally to each member, or
left at the member's usual place of residence with some responsible person. Similar
Ordinance No. 125
written notices shall be mailed at least three days before the meeting date to those who
have requested notice of such special meetings. This request must be in writing and filed
with the city clerk, designating an official address where notice may be mailed. Such
request will be valid for one year.
ISubdivision 45. Emergency Meetings. The mayor or any two councilmembers
may call an emergency meeting when circumstances require the immediate consideration
of a matter by the council. Notice may be in writing personally delivered to
councilmembers or may be in the form of personal telephone communication. Notice
must include the date, time, place and purpose of such a meeting. Where practical, the
clerk shall make an effort to contact news gathering organizations that have filed a
request to receive notice of special meetings.
Subdivision �6. Annual Meeting. At the first regular Council meeting of
January of each year, the council shall do the following:
(a) Designate the depositories of city funds;
(b) Designate the official newspaper;
(c) Choose an acting mayar from the councilmembers who shall perform the
mayor's duties during the mayor's absence, disability from the city, or in
case of vacancy in the office of mayor, until a successor has been
appointed and qualifies.
(d) Appoint necessary officers, employees and members of boards,
commissions and committees.
Section 2. Amendment. Ordinance No. 91, Section 8, ADVISORY COMMITTEES AND
COMMISSIONS, Subdivision 3 shall be amended to read as follows:
Subdivision 3. Parks and Recreation Committee. There is established a Park
and Recreation Advisory Commission for the City, to act in an advisory capacity to the
Council in all matters relating to a park and recreation program in the City. The Park and
I Recreation Advisory Committee consists of �seven members appointed by the
Council for staggered terms of five years, expiring on January 31 st of each year. The
Chairperson and Vice Chairperson of the Parks and Recreation Committee are appointed
by the Commission from among the members of the Commission, subject to approval by
the Council, for a term of one year. The Committee shall adopt its own rules and
procedures with the approval of the Council.
Section 3. Effective Date. This ordinance shall be in full force and effect upon its adoption and
publication according to law.
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Ordinance No. l25
Passed and adopted by the City Council of the City of Scandia this 18th day of January, 2011.
Randall Simonson, Mayor
ATTEST:
Anne Hurlburt, Administrator/Clerk
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CITY OF SCANDIA
ORDINANCE NO.: 125
AN ORDINANCE AMENDING ORDINANCE NO: 91,
AN ORDINANCE ESTABLISHING RULES FOR THE ORGANIZATION AND
PROCEDURE OF THE CITY COUNCIL OF THE CITY OF SCANDIA
The City Council of the City of Scandia, Washington County, Minnesota hereby ordains:
Section 1. Amendment. Ordinance No. 91, Section 1, MEETINGS, shall be amended to read
as follows:
Section 1. MEETINGS
Subdivision 1. Regular meetings. Regular meetings of the city council shall be
held on the third Tuesday of each calendar month at 7:00 p.m. Any regular meeting
falling upon a holiday shall be held on the next following business day at the same time
and place, unless otherwise determined by a majority vote of the Council. The city clerk
shall maintain a schedule of regular meetings. This schedule shall be available for public
inspection during regular business hours at the city clerk's office. All meetings, including
special emergency meetings, shall be held at the Scandia Community Center, 14727 209th
Street North.
Subdivision 2. Work sessions. A work session meeting of the of the city council
shall be held on the second Tuesday of each calendar month at 6:30 p.m. The city clerk
shall include these meetings on the schedule of ineetings available for public inspection.
Work sessions may be cancelled by the Mayor if there is no business to come before the
council, with at least 24 hours notice to each member of the council.
Subdivision 3. Meetings of the Planning Commission. A meeting of the
Planning Commission shall be held on the first Tuesday of each calendar month at 7:00
p.m. The Planning Commission Chair or any two members of the Commission may call
a special meeting. The city clerk shall post notice of special meetings at least three days
prior to the special meeting and provide at least 24 hours written notice to each member
of the Commission.
Subdivision 4. Special meetings. The mayor or any two members of the council
may call a special meeting of the council upon at least 24 hours written notice to each
member of the council. This notice shall be delivered personally to each member, or left
at the member's usual place of residence with some responsible person. Similar written
notices shall be mailed at least three days before the meeting date to those who have
requested notice of such special meetings. This request must be in writing and filed with
the city clerk, designating an official address where notice may be mailed. Such request
will be valid for one year.
Ordinance No. 125
Subdivision 5. Emergency Meetings. The mayor or any two councilmembers
may call an emergency meeting when circumstances require the immediate consideration
of a matter by the council. Notice may be in writing personally delivered to
councilmembers or may be in the form of personal telephone communication. Notice
must include the date, time, place and purpose of such a meeting. Where practical, the
clerk shall make an effort to contact news gathering organizations that have filed a
request to receive notice of special meetings.
Subdivision 6. Annual Meeting. At the first regular Council meeting of January
of each year, the council shall do the following:
(a) Designate the depositories of city funds;
(b) Designate the official newspaper;
(c) Choose an acting mayor from the councilmembers who shall perform the
mayor's duties during the mayor's absence, disability from the city, or in
case of vacancy in the office of mayor, until a successor has been
appointed and qualifies.
(d) Appoint necessary officers, employees and members of boards,
commissions and committees.
Section 2. Amendment. Ordinance No. 91, Section 8, ADVISORY COMMITTEES AND
COMMISSIONS, Subdivision 3 shall be amended to read as follows:
Subdivision 3. Parks and Recreation Committee. There is established a Park
and Recreation Advisory Commission for the City, to act in an advisory capacity to the
Council in all matters relating to a park and recreation program in the City. The Park and
Recreation Advisory Committee consists of seven members appointed by the Council for
staggered terms of five years, expiring on January 31 st of each year. The Chairperson and
Vice Chairperson of the Parks and Recreation Committee are appointed by the
Commission from among the members of the Commission, subject to approval by the
Council, for a term of one year. The Committee shall adopt its own rules and procedures
with the approval of the Council.
Section 3. Effective Date. This ordinance shall be in full force and effect upon its adoption and
publication according to law.
Passed and adopted by the City Council of the City of Scandia this 18th day of January, 2011.
Randall Simonson, Mayor
ATTEST:
Anne Hurlburt, Administrator/Clerk
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