7.a Draft minutes of the 3-13-2018 PRC meeting
City of Scandia Parks and Recreation Committee
Special Meeting
Tuesday, March 13, 2018
Members Present: Terry Gorham (Chair), Carol Schwinghammer, Cami Van Abel, and Jim Schneider
Members Absent: Dustin Hegland (Vice Chair) and Dan Lee
Staff Present: Judi Negus (Office Assistant)
Chair Gorham called the meeting to order at 7:07 p.m.
APPROVAL OF AGENDA
Gorham requested the agenda be amended to include “Hockey Rink Signage” under Old Business.
Motion by Schwinghammer, seconded by Van Abel, to approve the amended agenda. The motion
carried 3-0.
APPROVAL OF MINUTES
Motion by Gorham, seconded by Schwinghammer, to approve the February 5, 2018, and February
28, 2018 minutes. The motion carried 3-0.
REPORTS
Vice Chair Report
Vice Chair Hegland attended the February 20, 2018 City Council meeting in Gorham’s absence.
Gorham reported additional parks funding of $100,000 due to the Council’s decision to transfer t he
funds from the Capital Improvement Fund to the Park Capital Improvement Fund. Committee
members questioned if these funds would be used to pay off the parking lot debt at Lilleskogen.
City Administrator Report
Committee members reviewed the Staff Report provided by Administrator Soltis. Gorham advised
the Forest Lake School District will have to decide whether it will pursue seeking designation of the
proposed School Forest program at Lilleskogen.
Gorham shared Cycling Scandia organizers are requesting use of the area around the warming house
as a gathering space; Cycling Scandia would incur any costs associated with accommodations.
Motion by Gorham, seconded by Van Abel, to support Cycling Scandia’s request to use the area
around the warming house as a gathering space. The motion carried 3-0.
Committee members reviewed the financial reports provided by Administrator Soltis.
Schwinghammer agreed to take a lead role in understanding the reports and providing information
to Committee members.
Public Works Director Report
Committee members reviewed the February 2018 activity report provided by Hawkinson.
March 13, 2018
Scandia Parks and Recreation Committee
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OLD BUSINESS
Tennis Court/Pickle Ball Court Layout
Gorham shared the layout for a potential combination of a tennis court/pickle ball court. Gorham
suggested there could be an additional two pickle ball courts added to the layout. Gorham reported
he is continuing to work with Hawkinson to move forward with the project.
Operating Calendar
Negus shared an updated PRC Operating Calendar with Committee members. The calendar was
revised to include park site visits in April and move preliminary Vinterfest planning to August.
Next Steps in Follow-up to Parks Work Session
Gorham reported Administrator Soltis recommended the Committee work with the Watershed
District to determine the size and placement of an amphitheater at Lilleskogen.
Hockey Signage
Van Abel reported she has received a mock-up of potential hockey signage from Jeni O’Brien. Van
Abel will share this at the April 2 PRC meeting.
NEW BUSINESS
Summer Recreation Programs
Negus provided a Staff Report prepared for Committee members review. Negus recommended
offering two week-long full-day and half-day camps at Camp Lakamaga. Negus also recommended
offering four one-hour per day week-long tennis camps. Negus has secured a potential tennis
instructor. Negus also informed the Art in Action program scheduled for the week of August 13 is
already being promoted.
Motion by Schwinghammer, seconded by Gorham, to recommend approval of the detailed summer
programs. The motion carried 3-0.
Election of Chair and Vice Chair
Motion by Gorham, seconded by Schwinghammer, to recommend Hegland as Vice Chair for the
2018-2019 term. The motion carried 3-0.
Motion by Van Abel, seconded by Schwinghammer, to recommend Gorham as Chair for the 2018-
2019 term. The motion carried 3-0.
AGENDA FOR NEXT MEETING
The proposed agenda for the Monday, April 2, 2018 meeting:
1. Review Park Capital Improvement Plan
2. Budget Planning
3. Park Site Visits
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Scandia Parks and Recreation Committee
Page 3 of 3
4. Hockey Rink Signage
ADJOURNMENT
Motion by Schwinghammer, seconded by Van Abel, to adjourn the meeting. The motion carried
3-0.
The meeting adjourned at 7:50 p.m.
Respectfully submitted,
Judi Negus
Office Assistant